Redevelopment Commission Meeting 11/12/2019

City-NEws-e1455073509249The Charlestown Redevelopment Commission met for a regularly scheduled meeting on Tuesday, November 12 at 9:00am. Following is a summary of the meeting with audio available:

  1. Call to Order/Pledge of Allegiance
  2. Determination of a Quorum and Roll Call: Members present were Pat Glotzbach, Eric Vaughn, and Mayor Bob Hall. George Roberts and Ted Little were absent. Also in attendance were Clerk Treasurer Donna Coomer and city attorney Michael Gillenwater
  3. Prior meeting’s minutes, current claims, and payroll allowance docket from 10/07/2019 to 11/10/2019 combined into one motion for approval.
    • Motion to approve made by Eric Vaughn
    • Seconded by Pat Glotzbach
    • No Discussion
    • Unanimous approval
  4. New Business
    • Claim entered for payment to Wheatley Group (for economic development consulting) in the amount of $15,000
      • Motion to approve made by Pat Glotzbach
      • Seconded by Eric Vaughn
      • No Discussion
      • Unanimous Approval
    • Partial Release of Mortgage in Springville Manor – Lot #30
      • Motion to approve made by Eric Vaughn
      • Seconded by Pat Glotzbach
      • No Discussion
      • Unanimous approval
    • Mayor Hall noted that there are approximately four lots remaining in Springville Manor. He entertained a motion to release the remaining lots to be sold to the general population rather than hold them in reserve for Pleasant Ridge residents.
      • Motion to approve made by Eric Vaughn
      • Seconded by Pat Glotzbach
      • Pat Glotzbach asked how much they’re selling for and Mayor Hall said approximately $109,000
      • Unanimous approval
    • Claim entered for payment to Associated Appraisal Group in the amount of $3,000 for appraisal on the Renaissance Highway 62 project
      • Motion to approve payment made by Pat Glotzbach
      • Seconded by Eric Vaughn
      • No Discussion
      • Unanimous approval
    • Mayor Hall made a motion to pay the remaining balance owed to Clark and Brenda Nickles in their purchase contract. 
      • Motion to approve payment made by Eric Vaughn
      • Seconded by Pat Glotzbach
      • Pat Glotzbach asked the remaining balance and Mayor Hall said $250,000.
      • Unanimous approval
  5. Adjournment
    • Motion to adjourn made by Eric Vaughn
    • Seconded by Pat Glotzbach
    • Unanimous approval

Redevelopment Commission Meeting 09/12/2019

City-NEws-e1455073509249The Charlestown Redevelopment Commission met for a regularly scheduled meeting on Thursday, September 12 at 9:00 am. Following is a summary and full audio of the meeting:

  1. Call to order/Pledge of Allegiance led by Ben Ledbetter
  2. Determination of a quorum and roll call: Members present were Ted Little, George Roberts, Eric Vaughn, and Mayor Bob Hall. Pat Glotzbach was absent. Also in attendance were Clerk Treasurer Donna Coomer and city attorney Michael Gillenwater.
  3. Approval of prior meeting’s minutes, current claims, and payroll allowance docket from 08/04/2019 to 09/06/2019 combined into one motion for approval.
    • Motion to approve made by George Roberts
    • Seconded by Eric Vaughn
    • No Discussion
    • Unanimous approval
  4. Resolution No. 2019-R-8 A Resolution Accepting Transfer of Real Estate (IC 36-1-11-8)
    • This is a transfer of property which is part of the Renaissance project that had been put in the name of the city instead of the Redevelopment Commission
    • Motion to accept transfer made by Ted Little
    • Seconded by George Roberts
    • No Discussion
    • Unanimous Approval
  5. Approval of Contracts
    • Quit Claim Deed (for Lot 2 for the Renaissance Project)
    • ARC – Renaissance Project (Lot 2, Phase II Project Plans)
      • Jason Sams spoke on behalf of ARC.
      • He gave an update on the current project. They’ve begun the dirt work, are building the pad, and working on infrastructure. They are fully permitted through the city and the state. The building drawings have been submitted to the Dept. of Homeland Security for approval. They hope to be “under roof” by January.
      • Regarding Lot 2, Phase II, Mr. Sams presented a proposal to the Commission. ARC exercised an option to purchase lot 2 in March 2019. He is appearing before the commission to finalize project presentation for Lot 2.
        • He is requesting approval for project plans for Lot 2 with his presentation today.
        • Lot 2 encompasses the corner of Market and High Streets, divided from Lot 1 by Green Ally.
        • Consists of two 2,000 sq ft buildings and one 4,000 sq ft building intended for commercial/retail and/or restaurant. He is currently in discussions with companies but cannot disclose the names right now. These will be single story buildings.
        • ARC is bringing a $4 million investment to the city with this two-phase development
        • Sams offered to answer questions and requested approval for the plan
        • Mayor Hall asked for clarification from the city attorney about the two items on the agenda (Quit Claim Deed and approval of the Project II plan). Mr. Gillenwater explained that the deed and the project are two separate items, and then said that they can both be combined into one motion for approval.
          • Motion to approve both the quit claim deed and the project approval made by Eric Vaughn
          • Seconded by George Roberts
          • No Discussion
          • Unanimous approval
        • After passing the motion Mr. Sams said he hopes to break ground on lot 2 in March of 2020.
  6. New Business
    • Partial Release of Mortgage in Springville Manor – Lot #28
      • Motion to approve release made by Ted Little
      • Seconded by George Roberts
      • No Discussion
      • Unanimous Approval
    • Added to agenda during meeting
      • Mayor Hall mentioned that Pat Glotzbach has conflicts with this meeting schedule and proposed moving the meetings to the second and fourth Tuesdays of the month at 9:00am.
        • Motion to approve schedule change made by Eric Vaughn
        • Seconded by George Roberts
        • No Discussion
        • Unanimous approval
      • Eric Vaughn, Economic Development Director asked to add a claim for payment regarding the parks but Mayor Hall told him that claim is to be approved by another board so the item was not addressed.
  7.  Adjournment
    • Motion to adjourn made by Eric Vaughn
    • Seconded by George Roberts.
    • Unanimous approval

Audio Available here:

Redevelopment Commission Meeting 08/08/2019

City-NEws-e1455073509249The Charlestown Redevelopment Commission met for a regularly scheduled meeting and advertised public information session on Thursday, August 8 at 9:00 am. Following is a summary with full audio (16:05) of the meeting:

  1. Call to order/Pledge of Allegiance led by Donna Coomer
  2. Determination of a Quorum and Roll Call: Members present were Ted Little, George Roberts, Eric Vaughn, and Mayor Bob Hall. Pat Glotzbach was absent. Also in attendance were Clerk Treasurer Donna Coomer and City Attorney Michael Gillenwater
  3. Prior Meeting’s minutes, current claims, and payroll allowance docket from 07/21/2019 to 08/03/2019 combined into one motion for consideration
    • Motion to approve made by Ted Little
    • Seconded by George Roberts
    • No Discussion
    • Unanimous approval
  4. Partial release of Mortgages in Springville Manor
    • Release of Mortgage – Alberta Christine Belcher ($20,000 forgivable portion only due to death of owner)
    • Release of Mortgage – Patricia A. Smith ($20,000 forgivable portion only due to death of owner)
    • Partial Release for new purchase (Releases Springville Manor, LLC and transfers mortgage to new owner)
      • Motion to approve all made by Ted Little
      • Seconded by George Roberts
      • No Discussion
      • Unanimous Approval
    • Requested authorization for Michael Gillenwater to open an estate on the Smith property
      • Motion to approve made by Ted Little
      • Seconded by George Roberts
      • No Discussion
      • Unanimous Approval
  5. Public Information Meeting: Mongold Annexation
    • Kevin Young, developer on behalf of the Mongold family, addressed the Commission. He delivered a visual presentation of the total annexation plan. (This was the same presentation provided in the City Council meeting on Monday, August 5th). This Planned Unit Development includes mixed use housing and a small commercial space fronting Highway 62. The development includes neighborhood parks and green space (39 acres – total area is 130 acres).
      • Utility services
        • Two different electric company opportunities (REMC and Duke)
        • Sanitary Sewers – the manhole on Monroe St. has the capacity for this development. A new pump station would be built in the center of the property and a forced main would move it to the Monroe St. manhole.
        • Water services can be provided by either Otisco, Marysville, Nabb Water or IAW.
    • Public Comment:
      • Mike Owen addressed the council. Mr. Owen lives downhill from this proposed project. He is concerned about runoff from the property. His property and his neighbor’s property already suffer from flooding. He is also concerned about the increase in traffic on Highway 62 at this location. He said he wants to see Charlestown grow, but does not see how this particular project will work out. He said he does not see the market for this kind of thing. He is also concerned about the wildlife in the area and deer population. He mentioned possible light pollution from the development.
      • Ted Little mentioned that he assumes the city engineer will address runoff issues and such. Mayor Hall confirmed and said that the state will also regulate traffic control features on Highway 62. Michael Gillenwater said that the city’s existing drainage ordinance mandates that drainage must be improved along with the development.
  6. Adjournment
    • Motion to adjourn made by Eric Vaughn
    • Seconded by George Roberts
    • Unanimous approval

 

Audio available here: (16:05)

Redevelopment Commission Meeting 07/11/2019

City-NEws-e1455073509249The Charlestown Redevelopment Commission met for a regularly scheduled meeting on Thursday, July 11, 2019 at 9:00 am. Following is a summary of the meeting with audio available at the end:

  1. Call to Order/Pledge of Allegiance led by George Roberts
  2. Determination of a Quorum and Roll Call: Members present were Ted Little, Eric Vaughn, George Roberts, and Mayor Bob Hall. Member Pat Glotzbach was absent. Also in attendance were Clerk Treasurer Donna Coomer and city attorney Michael Gillenwater.
  3. Approval of prior meeting’s minutes, current claims and Payroll allowance docket from 06/24/2019 to 07/07/2019 combined into one motion for approval.
    • Motion to approve made by Ted Little
    • Seconded by Eric Vaughn
    • No Discussion
    • Unanimous Approval
  4. Approval of Documents: BAN Closing Documents
    • Mayor Hall explained these are closing documents for the Bond Anticipation Note for the Renaissance Project. Paul Wheatley said these documents should be signed this afternoon
      • Motion to approve made by Eric Vaughn
      • Seconded by George Roberts
      • No Discussion
      • Unanimous Approval
  5. Springville Manor partial Mortgage Release for Lot #6 ($55,000)
    • Motion to approve made by Ted Little
    • Seconded by George Roberts
    • No Discussion
    • Unanimous Approval
  6. Mayor Hall said that two Springville Manor residents have passed away. He said the agreement in place forgives the $20,000 portion of their mortgage and the family has a period of time to pay the remaining $35,000. This matter will come before the board at another meeting.
  7.  Adjournment
    • Motion to adjourn made by Eric Vaughn
    • Seconded by Ted Little
    • No Discussion
    • Unanimous approval

Audio here 5:40:

 

Redevelopment Commission Meeting 06/13/2019

City-NEws-e1455073509249The Charlestown Redevelopment Commission met for a regularly scheduled meeting on Thursday, June 13 at 9:00 AM. Following is a summary of the meeting with full audio available at the end:

*Meeting began late at 9:07.

  1. Call to Order, Pledge of Allegiance 
  2. Determination of a Quorum and Roll Call: Members present were Pat Glotzbach, Ted Little, Eric Vaughn, and Mayor Bob Hall. George Roberts was absent. Also in attendance were Clerk Treasurer Donna Coomer and City Attorney Michael Gillenwater
  3. Approval of prior meeting’s minutes, current claims, and payroll allowance docket from 05/20/2019 to 06/09/2019 combined into one motion for approval.
    • Motion to approve made by Ted Little
    • Seconded by Eric Vaughn
    • No Discussion
    • Unanimous Approval
  4. Resolution 2019-R-5 – TIF Pledge Resolution
    • Paul Wheatley addressed the board to explain that this pledge allows the commission to take on debt of $950,000 promised to the Renaissance Project through a Bond Anticipation Note.
    • If the commission passes this today it will need to go before the City Council on Monday.
    • Anticipation is that construction will begin in late July or early August.
    • Mayor Bob Hall said that originally they talked about an $850,000 bond and that the city would waive fees to make up the additional commitment. As opposed to taking that path and removing fee revenue from other city departments they’ve decided to do a bond for the full amount.
    • Motion to approve made by Eric Vaughn
    • Seconded by Ted Little
    • No Discussion
    • Unanimous approval.
  5. Springville Manor
    • Mayor Hall said they’ve sold six houses that the commission released to the general public and Springville Manor, LLC has asked that they release six more houses.
    • Ted Little asked how many houses are open. Mayor Hall checked with Geneva Adams and she said she thinks there are about 7-8 available. Mayor Hall said he thinks there are 9-10 available. Ted Little said he thinks the commission is obligated to make decisions for their Partner (Springville Manor, LLC) while still holding vacancies for people who can take advantage of the opportunity.
    • Eric Vaughn asked how many should remain open in case people in Pleasant Ridge decide to take the option. Mayor Hall said if they release six they will still have four available.
    • Ted Little asked if this puts the city in a position to add more construction in the area. Mayor Bob Hall said they’re in the process of designing single family homes. Ted Little said that in doing this it seals the city’s agreement with Springville Manor, LLC to move forward and that since they’re a business they deserve to make a profit.
    • Pat Glotzbach said it’s a difficult situation because we don’t know what the market will be like in the next year.
    • Mayor Hall recommended that the commission keep four houses and release the others, which he thinks will be six.
    • Michael Gillenwater said they need a motion to release all but four homes in Springville Manor to the public sector.
      • Motion made by Ted Little
      • Seconded by Eric Vaughn
      • No additional discussion
      • Unanimous approval
  6. Ted Little asked for clarification about the timeline in the TIF resolution they passed earlier in the meeting.
    • Paul Wheatley said they will put this resolution before the City Council on Monday, June 17, then it will come back to the Redevelopment Commission for a public hearing on June 27th.
    • Mayor Hall said that ARC wants to do an event the Friday before Founders Day to put a larger rendering of the project on the site.
    • Alan Muncy has purchased the building next to City Hall as well and will use it as a leasing office for the Renaissance Project.
  7. Other announcements
    • Geneva Adams said that the Redevelopment Commission meeting planned for June 27th will need to be rescheduled due to scheduling conflicts for Paul Wheatley and Pat Glotzbach. Mayor Hall recommended that they change the time to 1:00 PM that same day. Mayor Hall said they will review the meeting schedule to consider a permanent adjustment.
    • Geneva Adams reminded Mayor Hall to do mortgage releases for two properties in Springville Manor. Mayor Hall proposed partial releases for the notes on Lots 20 and 29.
      • Motion to approve made by Pat Glotzbach
      • Seconded by Ted Little
      • No Additional Discussion
      • Unanimous approval
  8.  Adjournment
    • Motion to adjourn made by Eric Vaughn
    • Seconded by Ted Little
    • Unanimous approval

Audio available here: 19:18

Redevelopment Commission Meeting 05/23/2019

City-NEws-e1455073509249The Charlestown Redevelopment Commission met for a regularly scheduled meeting on Thursday, May 23 at 9:00 am. Following is a summary of the meeting with full audio (9:38) available at the end: 

  1. Call to Order/Pledge of Allegiance – led by Ted Little
  2. Determination of a Quorum and Roll Call – Members in attendance were Pat Glotzbach, Ted Little, Eric Vaughn, George Roberts, and Mayor Bob Hall. Also in attendance was Clerk Treasurer Donna Coomer.
  3. Approval of prior meeting’s Minutes, current claims, and payroll allowance docket from 05/05/2019 to 05/19/2019 combined into one motion for consideration.
    • Motion to approve made by Ted Little
    • Seconded by Eric Vaughn
    • No Discussion
    • Unanimous approval
  4. Old Business
    • Paul Wheatley – on behalf of the Renaissance Project and ARC Mr. Wheatley introduced a second amendment to the existing agreement that extends the due diligence period and sets the closing date to June 3.
      • Mayor Hall entertained a motion to accept the amendment
      • Motion made by Eric Vaughn
      • Seconded by Pat Glotzback
      • No Discussion
      • Unanimous Approval
    • Springville Manor
      • Mayor Hall introduced partial releases of the mortgages on lots 11 and 23
      • Motion to release mortgages made by Ted Little
      • Seconded by George Roberts
      • During discussion Mayor Hall said that these releases absolve the responsibility of the developer for these houses and transfer the mortgage to the owner.
      • Unanimous approval
  5. Mayor Hall’s Update
    • New Washington State Bank is having a retirement cookout today for Pat Glotzbach from 11-4.
    • Mayor Hall congratulated Donna Coomer again on the street dedication in her name and thanked her for her work with the Beautification Committee.
    • There will be a Memorial Day service Saturday at 10 am on the Square
    • Founders Day will be June 21-22
  6.  Adjournment
    • Motion to adjourn made by Eric Vaughn
    • Seconded by George Roberts
    • Unanimous approval

Audio of the meeting is available here:

Charlestown City Council Meeting 09/05/2017

Charlestown Council Meeting – 09/05/2017

Meeting called to order 6:30 PM by Mayor Bob Hall.

Pledge of Allegiance led by Brittney Miller, student at Indiana University Southeast

Invocation led by Neyland McClellan from North Charlestown Church of God

Determination of a Quorum was made and roll call consisted of all council members in attendance.

Mayor Hall entertained motions to approve the agenda for the evening:

  • motion made by Ted Little
  • motion seconded by Eric Vaughn
  • passed unanimously

Mayor Hall entertained motions to approve the minutes from the previous council meeting on August 22, 2017:

  • motion made by Eric Vaughn
  • motion seconded by Mike Vaughn
  • passed unanimously

Mayor entertained motion to pay the claims:

  • motion made by Brian Hester
  • motion seconded by Eric Vaughn
  • passed unanimously

Mayor entertained motion to accept the payroll allowance docket from 08/20/2017 to 09/02/2017:

  • motion made by Ted Little
  • motion seconded by Eric Vaughn
  • passed unanimously

Public comment made by resident Treva Hodges, 339 Oriole Drive. Spoke on ordinance 2017-OR-12 and asked council to table the decision until more public input could be received. (Link to full text provided below)

Mayor Hall issued comment following and clarified that the $2.2 million loan and $2.5 million bond are the same fund. He offered clarification in the following breakdown: $800,000 for construction, the reminder is dedicated to the $20,000 per home forgivable note and $35,000 loan that will come back to the city. He said they hope to get the financing approved through a credit line to reduce interest costs. He also noted that some residents of Springville Manor have elected not to use the $35,000.

Old Business:

  • Susan Riley Pathway to Home Ownership Update – not issued, Susan Riley not in attendance

New Business:

  • Ordinance 2017-OR-12 (Bond Ordinance) – Mayor entertained motion to adopt
    • motion made by Eric Vaughn
    • motion seconded by Ted Little
    • passed 4-1
      • Ted Little – approve
      • Brian Hester – approve
      • Mike Vaughn – approve
      • Tina Barnes – opposed
      • Eric Vaughn – approve

 

  • Public Hearing on 2018 Budget was opened by Mayor Hall – no comments made

 

  • Ordinance 2017-OR-13 (Salary Ordinance) – establishes salaries for city employees (non-elected positions). Only change was a $500 raise for employees. Mayor entertained motion to consider:
    • motion made by Brian Hester
    • motion seconded by Mike Vaughn
    • during open discussion Tina Barnes noted a potential error in the increase amount for Parks Director, Rhonda Davidson. Davidson’s raise was listed as only 1 cent. After a brief pause for document verification, Mayor Hall ensured that her new rate of pay will be $716.21.
    • During this discussion Mayor Hall asked if the council had copies of the Ordinance 2017-OR-14 for the budget discussion that will occur at the next meeting. Council members did not have copies so during the brief pause, copies were made and distributed to council members. Mayor Hall asked council members to let him know of any questions they have about the budget as they review the document.
    • passed unanimously

Mayor entertained motion to adjourn meeting:

  • motion made by Eric Vaughn
  • motion seconded by Mike Vaughn
  • passed unanimously

Meeting adjourned.

For full text of public comment click here: 09.05.2017 public comment – By Treva Hodges

Click here for audio of the full meeting: