Common Council Meeting 12/02/2019

City-NEws-e1455073509249The Charlestown Common Council met for a regularly scheduled meeting on Monday, December 2, 2019 at 6:30 PM. Following is a summary of the meeting with full audio available at the end: 

  1. Call to order/Pledge of Allegiance led by Mike Vaughn
  2. Invocation led by Daniel Tucker from the First United Methodist Church
  3. Determination of a Quorum and Roll Call – Members present were Mike Vaughn (District 1), Tina Barnes (District 2), Ted Little (District 3), Brian Hester (District 4), and JT Cox (At Large). Also present were Mayor Bob Hall, Clerk Treasurer Donna Coomer, and city attorney Michael Gillenwater
  4. Approval of Agenda
    • Motion to approve made by Brian Hester
    • Seconded by Ted Little 
    • No Discussion
    • Unanimous approval
  5. Approval of prior meeting’s minutes, current claims, and payroll allowance docket from 11/11/2019 to 11/28/2019 combined into one motion for approval
    • Motion to approve made by Mike Vaughn
    • Seconded by JT Cox
    • No Discussion
    • Unanimous approval
  6. Ordinances and Resolutions
    • Ordinance No. 2019-OR-15 – Additional Appropriation Ordinance
      • Police Chief Keith McDonald addressed the Council and explained that every five years their bullet resistant vests expire. He presented a quote for the purchase of new vests. They were awarded nearly $7,400 of a grant and he asked the council to approve the purchase of 26 vests for full time and reserve vests. 
      • Motion to approve made by Ted Little
      • Seconded by Brian Hester
      • No Discussion
      • Unanimous approval 
      • Mayor Hall entertained a motion to suspend the rules in anticipation of approving this ordinance on its second reading
        • Motion to approve made by Mike Vaughn
        • Seconded by Ted Little
        • No Discussion
        • Unanimous approval 
      • Motion to approve ordinance on second and final reading made by JT Cox
      • Seconded by Mike Vaughn
      • No Discussion
      • Unanimous approval 
    • Ordinance No. 2019-OR-16 – An Ordinance Amending 2019-OR-14 An Ordinance Establishing Salaries for Elected Officials of the City of Charlestown, Indiana for the Year 2020
      • Motion to approve made by Brian Hester
      • Seconded by Ted Little 
      • During discussion Mayor Hall noted there were no changes in the elected officials’ salaries
      • Unanimous approval
      • Mayor Hall entertained a motion to suspend the rules in anticipation of approving this ordinance on its second reading
        • Motion to approve made by JT Cox
        • Seconded by Mike Vaughn
        • No Discussion
        • Unanimous approval 
      • Motion to approve ordinance on second and final reading made by Brian Hester
      • Seconded by JT Cox
      • No Discussion
      • Unanimous approval 
    • Ordinance No. 2019-OR-17 – An Ordinance Establishing Sanitary Board
      • Council Member Brian Hester addressed this ordinance before a vote was called he said that the Board of Public Works has said that our sewer plant is in need of replacement. He said that there has been information put out that he wanted to refute. First he clarified that Bob Hall has never been considered for this new board. Second he clarified that this new board is not being set up to sell the utility. Third he said that claims of sewer rates being increased are untrue. He said he spoke to our mayor-elect who requested that this ordinance be postponed until the new council takes office and she assumes office. He agrees it is important to wait to consider this ordinance until the new year. He made a motion to table the ordinance. 
      • Mayor Bob Hall asked Brian Hester to address the origin of the ordinance and that he had never been involved in discussions about this ordinance. Mayor Hall said this is not his idea and he did not come up with a sewer board. He said that it’s his understanding that the new council is the group that came up with the idea. He said he wasn’t aware it would be on the agenda tonight. He said the new council will be the one to consider this and that they are not planning major expenses. He said we will have one more council meeting and one more Board of Public Works and Redevelopment meeting. 
      • Motion to table seconded by Mike Vaughn
      • No Discussion
      • Unanimous approval 
    • Ordinance No. 2019-OR-19 – An Ordinance Providing for the Transfer of Appropriations for Departments of the City of Charlestown, Indiana for the Year 2019 as Requested by the Mayor and Forwarded to the Common Council for their Action and Passage Pursuant to IC 6-1-1-18-6
      • Motion to approve made by Ted Little
      • Seconded by Brian Hester
      • No Discussion
      • Unanimous approval 
      • Mayor Hall entertained a motion to suspend the rules in anticipation of approving this ordinance on its second reading
        • Motion to approve made by Brian Hester
        • Seconded by Mike Vaughn 
        • No Discussion
        • Unanimous approval 
      • Motion to approve ordinance on second and final reading made by Ted Little
      • Seconded by Brian Hester
      • No Discussion
      • Unanimous approval 
    • Resolution No. 2019-R-18 – A Resolution Accepting Transfer of Real Estate (IC 36-1-11-8
      • Mayor Hall said the Board of Public Works wants to close out the transfer and payment for land purchased from Clark and Brenda Nickles. He said they owe them $250,000 and he wants to present a payoff resolution to them at the next board meeting. Tonight’s resolution transfers the property and doesn’t mention the payoff but he will bring that part back to them.
      • Motion to approve made by JT Cox
      • Seconded by Mike Vaughn
      • No Discussion
      • Unanimous approval 
  7. Adjournment
    • Motion to adjourn made by JT Cox
    • Seconded by Mike Vaughn
    • Unanimous approval

Audio here:

Common Council Meeting 09/16/2019

City-NEws-e1455073509249The Charlestown Common Council met for a regularly scheduled meeting on Monday, September 16 at 6:30 PM. Following is a summary and full audio of the meeting: 

  1. Call to Order/Pledge of Allegiance: led by Brian Hester
  2. Invocation – led by David Fluke from Otisco Community Church
  3. Determination of a quorum and roll call: Members present were Mike Vaughn (District 1), Tina Barnes (District 2), Ted Little (District 3), Brian Hester (District 4), and JT Cox (District 5). Also in attendance were Mayor Bob Hall, Clerk Treasurer Donna Coomer, and city attorney Michael Gillenwater
  4. Approval of Agenda
    • Motion to approve made by Brian Hester
    • Seconded by JT Cox
    • No Discussion
    • Unanimous Approval
  5. Approval of Prior Meeting’s minutes, current claims, and payroll allowance docket from 09/01/2019 to 09/14/2019 combined into one motion:
    • Motion to approve made by Ted Little
    • Seconded by (unclear)
    • No Discussion
    • Unanimous Approval
  6. Ordinances and Resolutions
    • Ordinance 2019-OR-13 – An Ordinance of the Charlestown City Council Increasing the Maximum Allowable Compensation of all City Employee Positions
      • Motion to approve made by Brian Hester
      • Seconded by Ted Little
      • No Discussion
      • Unanimous approval
      • Mayor Hall Entertained motion to suspend the rules in anticipation of adopting the ordinance on second reading
        • Motion made by JT Cox
        • Seconded by Mike Vaughn
        • No Discussion
        • Unanimous approval
      • Mayor Hall entertained a motion to adopt the ordinance on a second and final reading
        • Motion made by Ted Little
        • Seconded by JT Cox
        • No Discussion
        • Unanimous approval
    • Ordinance 2019-OR-14 – An Ordinance Establishing Salaries for Elected Officials of the City of Charlestown, Indiana for the Year 2020.
      • Motion to approve made by Mike Vaughn
      • Seconded by Brian Hester
      • No Discussion
      • Unanimous approval
      • Mayor Hall entertained a motion to suspend the rules in anticipation of adopting the ordinance on second reading
        • Motion made by Brian Hester
        • Seconded by JT Cox
        • No Discussion
        • Unanimous approval
      • Mayor Hall entertained a motion to adopt the ordinance on second and final reading
        • Motion made by JT Cox
        • Seconded by Mike Vaughn
        • No Discussion
        • Unanimous approval
  7. Mayor’s announcement – The River Ridge Board has voted unanimously to donate 106 acres of land to the city.
  8. Adjournment
    • Motion to adjourn made by JT Cox
    • Seconded by Brian Hester
    • Unanimous approval

Audio here:

City Council Meeting 09/18/2017

Report of the Charlestown City Council Meeting 09/18/2017 6:30 PM

  1. After the Call to order the Pledge of Allegiance was led by members of the Charlestown High School cross country team. They were recognized for several winning meets they’ve had this season.
  2. The invocation was led by L.C. McCauley.
  3. Roll call counted all council members in attendance
  4. The Mayor entertained a motion to approve the agenda
    • motion made by Brian Hester
    • motion seconded by Mike Vaughn
    • no discussion
    • Motion passed unanimously
  5. The Mayor entertained a motion to approve the meeting Minutes from 09/03/2017 and 09/05/2017.
    • motion made by Eric Vaughn
    • motion seconded by Ted Little
    • no discussion
    • Motion passed unanimously
  6. The Mayor entertained a motion to pay the claims
    • motion made by Brian Hester
    • motion seconded by ? Vaughn
    • no discussion
    • Motion passed unanimously
  7. The Mayor entertained a motion to approve the payroll allowance docket 09/03/2017-09/16/2017.
    • motion made by Ted Little
    • motion seconded by Eric Vaughn
    • no discussion
    • motion passed unanimously
  8. No request for public comment was made for this meeting
  9. Mayor entertained a motion to approve Ordinance 2017-OR-13 (Salary Ordinance)
    • Motion made by Ted Little
    • Motion seconded by Eric Vaughn
    • During discussion, Tina Barnes asked if the correction to Rhonda Davidson’s (park director) salary had been made. During the previous meeting Tina Barnes called attention to the salary increase amount only being 1 cent. Clerk Treasurer, Donna Coomer, explained that the 1 cent raise is correct since Rhonda Davidson salary had been inaccurately increased the year before and that there was no raise this year. The one cent is a correction to her previous salary.
    • motion passed unanimously
  10. Mayor entertained a motion to have first reading on Ordinance 2017-OR-14 (2018 Budget Ordinance)
    • Motion made by Eric Vaughn
    • Motion seconded by Mike Vaughn
    • no discussion
    • motion passed unanimously and will go for second reading at the next meeting on October 2, 2017.
  11. Mayor entertained a motion to approve Resolution 2017-R-8 (Memorandum of Agreement with River Ridge Development Authority) – He explained the plan has been previously discussed and would deed a portion of land back to RRDA so that an access road can be constructed (see full resolution)
    • motion made by Ted Little
    • motion seconded by Brian Hester
    • no discussion
    • motion passed unanimously
  12. Mayor entertained a motion to adjourn
    • motion made by Eric Vaughn
    • motion seconded by Ted Little
    • motion passed unanimously

Council Agenda 09.18.2017

Listen to audio here: (picked up after the pledge was said) 

 

 

Charlestown City Council Meeting 09/05/2017

Charlestown Council Meeting – 09/05/2017

Meeting called to order 6:30 PM by Mayor Bob Hall.

Pledge of Allegiance led by Brittney Miller, student at Indiana University Southeast

Invocation led by Neyland McClellan from North Charlestown Church of God

Determination of a Quorum was made and roll call consisted of all council members in attendance.

Mayor Hall entertained motions to approve the agenda for the evening:

  • motion made by Ted Little
  • motion seconded by Eric Vaughn
  • passed unanimously

Mayor Hall entertained motions to approve the minutes from the previous council meeting on August 22, 2017:

  • motion made by Eric Vaughn
  • motion seconded by Mike Vaughn
  • passed unanimously

Mayor entertained motion to pay the claims:

  • motion made by Brian Hester
  • motion seconded by Eric Vaughn
  • passed unanimously

Mayor entertained motion to accept the payroll allowance docket from 08/20/2017 to 09/02/2017:

  • motion made by Ted Little
  • motion seconded by Eric Vaughn
  • passed unanimously

Public comment made by resident Treva Hodges, 339 Oriole Drive. Spoke on ordinance 2017-OR-12 and asked council to table the decision until more public input could be received. (Link to full text provided below)

Mayor Hall issued comment following and clarified that the $2.2 million loan and $2.5 million bond are the same fund. He offered clarification in the following breakdown: $800,000 for construction, the reminder is dedicated to the $20,000 per home forgivable note and $35,000 loan that will come back to the city. He said they hope to get the financing approved through a credit line to reduce interest costs. He also noted that some residents of Springville Manor have elected not to use the $35,000.

Old Business:

  • Susan Riley Pathway to Home Ownership Update – not issued, Susan Riley not in attendance

New Business:

  • Ordinance 2017-OR-12 (Bond Ordinance) – Mayor entertained motion to adopt
    • motion made by Eric Vaughn
    • motion seconded by Ted Little
    • passed 4-1
      • Ted Little – approve
      • Brian Hester – approve
      • Mike Vaughn – approve
      • Tina Barnes – opposed
      • Eric Vaughn – approve

 

  • Public Hearing on 2018 Budget was opened by Mayor Hall – no comments made

 

  • Ordinance 2017-OR-13 (Salary Ordinance) – establishes salaries for city employees (non-elected positions). Only change was a $500 raise for employees. Mayor entertained motion to consider:
    • motion made by Brian Hester
    • motion seconded by Mike Vaughn
    • during open discussion Tina Barnes noted a potential error in the increase amount for Parks Director, Rhonda Davidson. Davidson’s raise was listed as only 1 cent. After a brief pause for document verification, Mayor Hall ensured that her new rate of pay will be $716.21.
    • During this discussion Mayor Hall asked if the council had copies of the Ordinance 2017-OR-14 for the budget discussion that will occur at the next meeting. Council members did not have copies so during the brief pause, copies were made and distributed to council members. Mayor Hall asked council members to let him know of any questions they have about the budget as they review the document.
    • passed unanimously

Mayor entertained motion to adjourn meeting:

  • motion made by Eric Vaughn
  • motion seconded by Mike Vaughn
  • passed unanimously

Meeting adjourned.

For full text of public comment click here: 09.05.2017 public comment – By Treva Hodges

Click here for audio of the full meeting: