Common Council Meeting 01/06/2020

The Charlestown Common Council met for its first meeting of the year on Monday, January 6, 2020 at 6:30 PM. You can access a live video recording of the meeting at this link: Council Meeting 01/06/2020

The agenda for this meeting included the following items:

  • Opening
    • Call to Order
    • Pledge of Allegiance
    • Invocation
    • Determination of a Quorum and Roll Call
    • Approval of Agenda
  • Standing Business
    • Approval or Correction of Prior Meeting’s Minutes from 12/16/2019
    • Current Claims
    • Payroll Allowance Docket from 12/19/2019 to 01/04/2020
  • Public Comment Period
  • Old Business
  • New Business
    • Ordinances and Resolutions
      • Ordinance 2019-OR-20 AMENDMENT TO ZONING MAPS FOR DANBURY SUBDIVISION
      • Ordinance 2020-OR-1 AMENDED SALARY ORDINANCE
      • Resolution 2020-R-1 A RESOLUTION ESTABLISHING RULES OF CONDUCT FOR THE CITY OF CHARLESTOWN COMMON COUNCIL
    • Approval of Contracts
      • New Contract with Michael Gillenwater as Attorney for the Common Council
    • Election of Council President for new term
    • Council Appointments to Boards and Commissions
      • Redevelopment Commission
      • Planning and Zoning Commission
      • Board of Zoning Appeals
    • Council Members Updates
    • Mayor’s Update
    • Adjournment

Documents related to this meeting can be found below. NOTE – these documents were created for the meeting in DRAFT form and are not official until they have been voted on, approved, and signed by appropriate city agents.

Council Minutes 12.16.2019

Council Claims 01.06.2020

Council Fund 01.06.2020

PR Voucher 01.06.2020

Ord 2019-20

Ord 2020-1

Resolution 2020-R-1 Council Version

Resolution 2020-R-1 Mayor Version

Council Attorney Contract Michael Gillenwater

Common Council Meeting 10/07/2019

City-NEws-e1455073509249The Charlestown Common Council met for a regularly scheduled meeting on Monday, October 7 at 6:30 pm. Following is a summary of the meeting with full audio available at the end. 

  1. Call to Order/Pledge of Allegiance – led by CHS Girls Cross Country Team, who have won several championships this year.
  2. Invocation – led by Daniel Tucker from Charlestown First United Methodist Church
  3. Determination of a Quorum and Roll Call: Members present were Michael Vaughn (District 1), Tina Barnes (District 2), Ted Little (District 3), Brian Hester (District 4), and JT Cox (At Large). Also in attendance were Mayor Bob Hall, city attorney Michael Gillenwater, and Deputy Clerk Treasurer Heather Mick
  4. Approval of Agenda
    • Motion to approve made by Brian Hester
    • Seconded by JT Cox
    • No Discussion
    • Unanimous approval
  5. Approval of prior meeting’s Minutes, current claims and payroll allowance docket from 09/15/2019 to 10/06/2019 combined into one motion for consideration
    • Motion to approve made by Ted Little
    • Seconded by Brian Hester
    • No Discussion
    • Unanimous approval                               
  6. Ordinances and Resolutions:
    • Resolution No. 2019-R-16 – A Resolution Approving Statement of Benefits and Waiving Non-Compliance with Filing of Notice of Compliance for Real Estate Tax Abatement (3M Properties LLC)
      • Michael Gillenwater explained that last year the council approved a statement of benefits so that 3M Properties, LLC would qualify for a tax abatement. The owners did not file a compliance form. This resolution allows the compliance statement to be filed late so that the owners will qualify for a tax abatement. Ted Little asked if anyone from the company was in attendance and Mr. Gillenwater said they were not but that he has spoken to a representative about the issue. He said he did not tell them they needed to be in attendance.
      • Motion to approve made by Ted Little, who further recommended that there might be an effort to follow up on future abatements within 90 days of approval.
      • Seconded by Brian Hester
      • No Discussion
      • Unanimous approval
    • Resolution No. 2019-R-17 – A Resolution Amending the Fiscal Plan Prior to Annexing 271 Acres Contiguous with the City of Charlestown
      • Mr. Gillenwater said that he passed out a map to the council tonight. He said they are discussing the Mongold annexation on Highway 62. He said the council has previously passed an ordinance on this annexation on first reading. Following that approval representatives from Indiana DNR expressed concern about the amount of the state park included in the proposed annexation. The map distributed tonight represents a modified annexation plan with less land of the park included. He said that DNR does not wish to stop the annexation but would like to minimize its effects. He said the resolution amends the already approved fiscal plan. He said this does not equate to a major change but since the amount of territory is changing they wanted the fiscal plan to be in agreement with the annexation ordinance. Mayor Hall explained that DNR was worried about maintenance and drainage fees.
      • Motion to approve made by Ted Little
      • Seconded by Michael Vaughn.
      • During discussion Brian Hester asked if DNR approves of the modification. Mr. Gillenwater said that they seemed appreciative in an email.
      • Unanimous approval
    • Ordinance No. 2019-OR-7  –  An Ordinance Annexing Territory Contiguous to the City of Charlestown 
      • Mr. Gillenwater said that this legal description has been changed from the original annexation plan to reflect the reduction of impact on the state park
      • Motion to approve made by JT Cox
      • Seconded by Ted Little
      • No Discussion
      • Unanimous approval
  7. New Business: 2020 Budget Adoption Ordinance 2019-OR-12
    • Motion to approve made by Mike Vaughn
    • Seconded by Ted Little
    • No Discussion
    • Unanimous approval
  8. Mayor Hall said the next scheduled meeting is on Monday, November 4th. He proposed moving the date to the Monday following, on November 11th.
    • Motion to approve made by Mike Vaughn
    • Seconded by Ted Little
    • No Discussion
    • Unanimous approval
  9.  Adjournment:
    • Motion to adjourn made by JT Cox
    • Seconded by Ted Little
    • Unanimous approval

Audio:

 

Common Council Meeting 06/17/2019

City-NEws-e1455073509249The Charlestown Common Council met for a regularly scheduled meeting on Monday, June 17, 2019 at 6:30 PM. Following is a summary of the meeting with full audio (11:40) at the end. 

  1. Call to Order/Pledge of Allegiance led by Gracie and Sophia Adams, varsity cheerleaders at CHS
  2. Invocation led by Neyland McClellan from the North Charlestown Church of God
  3. Determination of a Quorum and Roll Call: Members present were Ted Little, Brian Hester, Tina Barnes, and JT Cox. Member Mike Vaughn was absent. Also in attendance were Mayor Bob Hall, Clerk Treasurer Donna Coomer, and city attorney Michael Gillenwater
  4. Approval of Agenda
    • Motion to approve made by Brian Hester
    • Seconded by Ted Little
    • No Discussion
    • Unanimous approval
  5. Approval of prior meeting’s minutes, current claims, and payroll allowance docket from 06/02/2019 to 06/16/2019 combined into one motion for approval
    • Motion to approve made by Ted Little
    • Seconded by Brian Hester
    • No Discussion
    • Unanimous Approval
  6. Ordinances and Resolutions
    • Resolution 2019-R-7 “A Resolution of the City of Charlestown, Indiana Authorizing the Issuance of Bond Anticipation Notes and Bonds of the Charlestown Redevelopment District for the Purpose of Providing of Funds to be Applied to pay for Certain Redevelopment Projects, Incidental Expenses in Connection Therewith and Otherwise on Account of the Issuance of the BANs and Bonds
      • Motion to approve made by Ted Little
      • Seconded by JT Cox
      • During discussion Mayor Hall said that the resolution has been approved by the Redevelopment Commission and is scheduled for a public hearing (June 27).
      • Members voting in favor are: Ted Little, Brian Hester, and JT Cox. Council member Tina Barnes voted no.
      • Mayor Hall said that the due diligence is being performed and they anticipate breaking ground in August/September. He said Alan Muncy of ARC has purchased the building next to City Hall to use as his leasing office for the Renaissance Project.
  7. Mayor Hall Update:
    • Mayor Hall mentioned that Founders Day is this weekend. Pat Glotzbach will be the grand marshal. Donna Coomer announced that Betty Buckner was named Founders Day Volunteer of the Year. 
    • Mayor Hall said that this morning the Board of Public Works announced the approval of another park. This one will be in the Saddleback neighborhood. The lot in Woodford Farms will be purchased for $10,000 and a park will be built there as well.
    • Mayor Hall updated the council on the police station progress. They began moving furniture in today and will finish electrical by mid-July.
    • Mayor Hall announced that the paving construction meeting occurred this morning. Indiana American Water had representatives at the meeting to coordinate some repairs to valves during the paving project.
  8. Council Member Brian Hester asked if they could incorporate accessible equipment into the parks for people who have disabilities.
    • Mayor Hall said that Eric Vaughn is looking into the situation. He said that the equipment is expensive, but that doesn’t mean we won’t do it. He said the options are to add one piece of equipment to existing parks or to build a single park that is fully accommodating.
    • Brian Hester said he understands that an “special needs” park requires special equipment.
    • Mayor Hall said he thinks it is a good thing and that he doesn’t have a “special needs kid” and doesn’t know if there is one in the area or not. Brian Hester said there are several. Mayor Hall said he’s not sure if there are any in Charlestown.
  9. Adjournment
    • Motion to adjourn made by JT Cox
    • Seconded by Ted Little
    • Unanimous approval

Audio available here:

Redevelopment Commission Meeting 06/13/2019

City-NEws-e1455073509249The Charlestown Redevelopment Commission met for a regularly scheduled meeting on Thursday, June 13 at 9:00 AM. Following is a summary of the meeting with full audio available at the end:

*Meeting began late at 9:07.

  1. Call to Order, Pledge of Allegiance 
  2. Determination of a Quorum and Roll Call: Members present were Pat Glotzbach, Ted Little, Eric Vaughn, and Mayor Bob Hall. George Roberts was absent. Also in attendance were Clerk Treasurer Donna Coomer and City Attorney Michael Gillenwater
  3. Approval of prior meeting’s minutes, current claims, and payroll allowance docket from 05/20/2019 to 06/09/2019 combined into one motion for approval.
    • Motion to approve made by Ted Little
    • Seconded by Eric Vaughn
    • No Discussion
    • Unanimous Approval
  4. Resolution 2019-R-5 – TIF Pledge Resolution
    • Paul Wheatley addressed the board to explain that this pledge allows the commission to take on debt of $950,000 promised to the Renaissance Project through a Bond Anticipation Note.
    • If the commission passes this today it will need to go before the City Council on Monday.
    • Anticipation is that construction will begin in late July or early August.
    • Mayor Bob Hall said that originally they talked about an $850,000 bond and that the city would waive fees to make up the additional commitment. As opposed to taking that path and removing fee revenue from other city departments they’ve decided to do a bond for the full amount.
    • Motion to approve made by Eric Vaughn
    • Seconded by Ted Little
    • No Discussion
    • Unanimous approval.
  5. Springville Manor
    • Mayor Hall said they’ve sold six houses that the commission released to the general public and Springville Manor, LLC has asked that they release six more houses.
    • Ted Little asked how many houses are open. Mayor Hall checked with Geneva Adams and she said she thinks there are about 7-8 available. Mayor Hall said he thinks there are 9-10 available. Ted Little said he thinks the commission is obligated to make decisions for their Partner (Springville Manor, LLC) while still holding vacancies for people who can take advantage of the opportunity.
    • Eric Vaughn asked how many should remain open in case people in Pleasant Ridge decide to take the option. Mayor Hall said if they release six they will still have four available.
    • Ted Little asked if this puts the city in a position to add more construction in the area. Mayor Bob Hall said they’re in the process of designing single family homes. Ted Little said that in doing this it seals the city’s agreement with Springville Manor, LLC to move forward and that since they’re a business they deserve to make a profit.
    • Pat Glotzbach said it’s a difficult situation because we don’t know what the market will be like in the next year.
    • Mayor Hall recommended that the commission keep four houses and release the others, which he thinks will be six.
    • Michael Gillenwater said they need a motion to release all but four homes in Springville Manor to the public sector.
      • Motion made by Ted Little
      • Seconded by Eric Vaughn
      • No additional discussion
      • Unanimous approval
  6. Ted Little asked for clarification about the timeline in the TIF resolution they passed earlier in the meeting.
    • Paul Wheatley said they will put this resolution before the City Council on Monday, June 17, then it will come back to the Redevelopment Commission for a public hearing on June 27th.
    • Mayor Hall said that ARC wants to do an event the Friday before Founders Day to put a larger rendering of the project on the site.
    • Alan Muncy has purchased the building next to City Hall as well and will use it as a leasing office for the Renaissance Project.
  7. Other announcements
    • Geneva Adams said that the Redevelopment Commission meeting planned for June 27th will need to be rescheduled due to scheduling conflicts for Paul Wheatley and Pat Glotzbach. Mayor Hall recommended that they change the time to 1:00 PM that same day. Mayor Hall said they will review the meeting schedule to consider a permanent adjustment.
    • Geneva Adams reminded Mayor Hall to do mortgage releases for two properties in Springville Manor. Mayor Hall proposed partial releases for the notes on Lots 20 and 29.
      • Motion to approve made by Pat Glotzbach
      • Seconded by Ted Little
      • No Additional Discussion
      • Unanimous approval
  8.  Adjournment
    • Motion to adjourn made by Eric Vaughn
    • Seconded by Ted Little
    • Unanimous approval

Audio available here: 19:18

City Council Meeting 11/06/2017

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City Council Meeting 11/06/2017 

 

  • Call to Order/Pledge of Allegiance: Led by Sophia Adams from the Charlestown High School Varsity Cheerleaders – they competed and received 4th place in Indiana State competition
  • Invocation: led by Kate Muhlbaier of Frist United Methodist Church, Charlestown
  • Determination of a Quorum and Roll Call:
    • Ted Little – Present
    • Brian Hester – Present
    • Mike Vaughn – Present
    • Tina Barnes – Present
    • Eric Vaughn – Present
    • City attorney Mike Gillenwater not present
  • Approval of Agenda:
    • Add ordinance 2017-OR-15 for transfer of funds be added to agenda
    • Motion to approve made by Ted Little
    • Seconded by Eric Vaughn
    • No discussion
    • Motion passed unanimously
  • Approval of Minutes: 10/02/2017 meeting
    • Motion to approve made by Brian Hester
    • Second by Mike Vaughn
    • No Discussion
    • Motion Passed unanimously
  • Claims:
    • Motion to approve made by Eric Vaughn
    • Second by Brian Hester
    • No Discussion
    • Motion passed unanimously
  • Payroll Allowance Docket: 10/01/2017 to 11/04/2017
    • Motion to approve made by Ted Little
    • Second by Mike Vaughn
    • No Discussion
    • Motion passed unanimously
  • Public Comment: by Claude Rottet
    • Rottet asked for extra time and was denied.
    • Rottet confirmed that council members received a copy of a handout he prepared. He spoke directly to the council members about their lack of discussion or objection to any issue presented to the council. He stated that the city is entering into higher debt and raised questions about the possibility of a sports complex in town. He pointed out that complexes exist in Indianapolis and will be built soon in Louisville. He asked the council why they believe that Charlestown can support such a complex. He requested that tax payer funds not be used to fund such a project. He discussed the debt that the city of Louisville has used to pay for their facilities and asked the council not to make the same mistakes. He asked that the council consider the needs of the entire town. He pointed out the involvement of John Nease.
    • Mayor Hall response: He confirmed that all members of the council received the handout and asked if he needed to address the issue. He said that the information in the handout is incorrect. He confirmed that the city has taken out the $2.5 million for Springville Manor
    • Ted Little asked for Mayor for clarification on the proposed sports complex. Mayor Hall stated that Klipsch-Card is going to put the money up for construction and that they will pay for it. He was unsure if they were going to buy the land.
    • Ted Little asked for clarification on other properties that the city has purchased and they Mayor stated that those properties were purchased without debt, with available funds. He confirmed that they borrowed $2.5 million for Springville Manor and an $800,000 charge listed is a duplicate within that amount. He said that the city applied for a $2 million grant for the sports complex and were denied. He said that most of the charges were paid for in cash.
    • Ted Little remarked that he hopes most people want a police station and said that we will find a way to fund it. He said that the lack of discussion in the meetings is a matter of efficiency. He went on to say that, while the Mayor is not permitted by law to meet with more than two council members at a time in private, they have been meeting frequently in private in meetings that happen when the public are not aware of them. He pointed out that these issues are brought up in Board of Public Works and Redevelopment meetings. He said that these meetings occur in private so that the public Council Meetings will remain short and efficient. He said that council members receive meeting agendas and minutes days before the meetings and know what is going on as a way of justifying the lack of discussion in meetings. He thanked Mr. Rotett for his time.
  • Ordinances and Resolutions:
    • Rescind Resolution 2017-R-7 – originally gave permission for the Mayor to seek a $2.2 million loan from New Washington State Bank but the money was obtained through the $2.5 BAN in a separate resolution
      • Motion made by Eric Vaughn
      • Second by Ted Little
      • No Discussion
      • Motion Passed Unanimously
    • Approval of ordinance 2017-OR-15 to approve transfer appropriation for city departments
      • 1st reading Motion made by Ted Little
      • Second by Brian Hester
      • No Discussion
      • Motion Passed unanimously
      • Mayor proposed suspending rules to advance to second and final reading of this ordinance
        • Motion made by Eric Vaughn
        • Second by Mike Vaughn
        • No discussion
        • Motion passed unanimously
      • 2nd reading of 2017-OR-15
        • motion made by Brian Hester
        • second by Eric Vaughn
        • no discussion
        • Motion passed
      • New Business:
        • Tina Barnes made a motion that the City draft a letter to Pleasant Ridge Redevelopment, LLC to have all boarded up and vacant homes owned by the organization scheduled for demolition within 60 days of receipt of said letter according to number 5 of the letter agreement signed 11/11/2016.
          • Mayor said that comes from the Board of Public Works
          • Tina Barnes pointed out that in the letter it refers to “The City”
          • Mayor asked for a second – none made
          • In the absence of a second the motion failed
        • Adjournment:
          • Motion made by Eric Vaughn
          • Second by Ted Little
          • Motion passed unanimously

 

Meeting duration 18:35

Audio of meeting available here: