Redevelopment Commission Meeting 09/12/2019

City-NEws-e1455073509249The Charlestown Redevelopment Commission met for a regularly scheduled meeting on Thursday, September 12 at 9:00 am. Following is a summary and full audio of the meeting:

  1. Call to order/Pledge of Allegiance led by Ben Ledbetter
  2. Determination of a quorum and roll call: Members present were Ted Little, George Roberts, Eric Vaughn, and Mayor Bob Hall. Pat Glotzbach was absent. Also in attendance were Clerk Treasurer Donna Coomer and city attorney Michael Gillenwater.
  3. Approval of prior meeting’s minutes, current claims, and payroll allowance docket from 08/04/2019 to 09/06/2019 combined into one motion for approval.
    • Motion to approve made by George Roberts
    • Seconded by Eric Vaughn
    • No Discussion
    • Unanimous approval
  4. Resolution No. 2019-R-8 A Resolution Accepting Transfer of Real Estate (IC 36-1-11-8)
    • This is a transfer of property which is part of the Renaissance project that had been put in the name of the city instead of the Redevelopment Commission
    • Motion to accept transfer made by Ted Little
    • Seconded by George Roberts
    • No Discussion
    • Unanimous Approval
  5. Approval of Contracts
    • Quit Claim Deed (for Lot 2 for the Renaissance Project)
    • ARC – Renaissance Project (Lot 2, Phase II Project Plans)
      • Jason Sams spoke on behalf of ARC.
      • He gave an update on the current project. They’ve begun the dirt work, are building the pad, and working on infrastructure. They are fully permitted through the city and the state. The building drawings have been submitted to the Dept. of Homeland Security for approval. They hope to be “under roof” by January.
      • Regarding Lot 2, Phase II, Mr. Sams presented a proposal to the Commission. ARC exercised an option to purchase lot 2 in March 2019. He is appearing before the commission to finalize project presentation for Lot 2.
        • He is requesting approval for project plans for Lot 2 with his presentation today.
        • Lot 2 encompasses the corner of Market and High Streets, divided from Lot 1 by Green Ally.
        • Consists of two 2,000 sq ft buildings and one 4,000 sq ft building intended for commercial/retail and/or restaurant. He is currently in discussions with companies but cannot disclose the names right now. These will be single story buildings.
        • ARC is bringing a $4 million investment to the city with this two-phase development
        • Sams offered to answer questions and requested approval for the plan
        • Mayor Hall asked for clarification from the city attorney about the two items on the agenda (Quit Claim Deed and approval of the Project II plan). Mr. Gillenwater explained that the deed and the project are two separate items, and then said that they can both be combined into one motion for approval.
          • Motion to approve both the quit claim deed and the project approval made by Eric Vaughn
          • Seconded by George Roberts
          • No Discussion
          • Unanimous approval
        • After passing the motion Mr. Sams said he hopes to break ground on lot 2 in March of 2020.
  6. New Business
    • Partial Release of Mortgage in Springville Manor – Lot #28
      • Motion to approve release made by Ted Little
      • Seconded by George Roberts
      • No Discussion
      • Unanimous Approval
    • Added to agenda during meeting
      • Mayor Hall mentioned that Pat Glotzbach has conflicts with this meeting schedule and proposed moving the meetings to the second and fourth Tuesdays of the month at 9:00am.
        • Motion to approve schedule change made by Eric Vaughn
        • Seconded by George Roberts
        • No Discussion
        • Unanimous approval
      • Eric Vaughn, Economic Development Director asked to add a claim for payment regarding the parks but Mayor Hall told him that claim is to be approved by another board so the item was not addressed.
  7.  Adjournment
    • Motion to adjourn made by Eric Vaughn
    • Seconded by George Roberts.
    • Unanimous approval

Audio Available here:

Common Council Meeting 09/03/2019

City-NEws-e1455073509249The Charlestown Common Council met on Tuesday, September 3 at 6:30 PM for a rescheduled meeting due to the Labor Day holiday. Following is a summary of the meeting with full audio available at the end:

  1. Call to Order/Pledge of Allegiance led by Sophia and Gracie Adams, CHS students
  2. Invocation led by LC McCawley from the Charlestown Church of God
  3. Determination of a Quorum and Roll Call: Members present were Mike Vaughn (District 1), Tina Barnes (District 2), Ted Little (District 3), and Brian Hester (District 4). JT Cox (At Large) was absent. Also in attendance were Mayor Bob Hall, Clerk Treasurer Donna Coomer, and city attorney Michael Gillenwater.
  4. Approval of Agenda
    • Mayor Hall introduced an additional item, Resolution 2019-OR-12 for tax appropriation
      • Motion to approve the addition made by Mike Vaughn
      • Seconded by Ted Little
      • No Discussion
      • Unanimous Approval
    • Motion to approve modified agenda made by Ted Little
    • Seconded by Brian Hester
    • No Discussion
    • Unanimous approval
  5. Approval of prior meeting’s Minutes, current claims, and Payroll Allowance Docket from 08/12/2019 to 08/31/2019 combined into one motion for approval.
    • Motion to approve made by Brian Hester
    • Seconded by Mike Vaughn
    • No Discussion
    • Unanimous approval
  6. Public Comment:None
  7. Public Hearing:
    • Mongold Annexation
      • Kevin Young, land planner spoke to the council. He said that he represented the proposed subdivision part of the annexation and would be happy to answer questions regarding that.
      • John Craft, attorney, appeared on behalf of the proposed development. He said that if the annexation is approved he will bring back a Planned Unit Development proposal.
      • Hearing was closed
    • 2020 Budget Hearing
      • No speakers – hearing closed
  8. Ordinances and Resolutions:
    • Resolution No. 2019-R-13 –   A Resolution Transferring Certain Real Estate to the City of Charlestown, Indiana Department of Redevelopment (I.C. 36-1-11-8)
      • Mayor Hall said that there were about 13 parcels as a part of the Renaissance Project and one of the deeds had been made to the city and needed to be transferred.
      • Motion to approve made by Brian Hester
      • Seconded by Ted Little
      • No Discussion
      • Hester, Little, and Vaughn voted yes. Barnes voted no.
    • Resolution No. 2019-R-14 –   A Resolution Adopting a Fiscal Plan Prior to Annexing 1,808 Acres Contiguous with the City of Charlestown
      • Mayor Hall said this adopts a fiscal plan for the annexation that was the subject of the public hearing.
      • Motion to approve made by Ted Little
      • Seconded by Mike Vaughn
      • No Discussion
      • Unanimous Approval
  9. Old Business:
    • Ordinance 2019-OR -8 Second reading
      • Motion to approve made by Mike Vaughn
      • Seconded by Ted Little
      • No Discussion
      • Unanimous approval
  10. New Business – Resolution 2019-R-12 – Mayor Hall said that he sent it to the council by email and it deals with the tax rate. He presented it tonight for their consideration. He said the advertised rate will be 1.35 which is substantially higher than our current tax rate. He said the DLGF requires them to post the tax rate and it’s always higher than what it will actually be in January. He said he anticipates a reduction.
  11.  Adjournment:
    • Motion to adjourn made by Mike Vaughn
    • Seconded by Ted Little
    • Unanimous approval

Audio:

Common Council Meeting 08/19/2019

City-NEws-e1455073509249The Charlestown Common Council met for a regularly scheduled meeting on Monday, August 19, 2019 at 6:30 PM. Following is a summary of the meeting with audio available at the end. 

  1. Call to Order/Pledge of Allegiance led by Chris Spencer
  2. Invocation led by Reverend Daniel Tucker from the Charlestown United Methodist Church
  3. Determination of a Quorum and Roll Call: Members present were Mike Vaughn (District 1), Tina Barnes (District 2), Brian Hester (District 4), and JT Cox (At Large). Ted Little (District 3) was absent. Also in attendance were Mayor Bob Hall, Clerk Treasurer Donna Coomer, and city attorney Michael Gillenwater.
  4. Approval of Agenda:
    • Motion to approve made by Brian Hester
    • Seconded by JT Cox
    • No Discussion
    • Unanimous approval
  5. Approval prior meeting’s minutes, current claims, and payroll allowance docket from 07/29/2019 to 08/11/2019 combined into one motion
    • Motion to approve made by Mike Vaughn
    • Seconded by Brian Hester
    • No Discussion
    • Unanimous Approval
  6. Ordinances and Resolutions
    • Ordinance No. 2019-OR-8 – Additional Appropriation Ordinance
      • Mayor Hall explained that this appropriation is for paving coming out of the road and streets fund.
      • Motion to approve additional appropriation made by JT Cox
      • Seconded by Mike Vaughn
      • No Discussion
      • Unanimous Approval
    • Ordinance No. 2019-OR-9 – An Ordinance Annexing Territory Contiguous to the City of Charlestown
      • Mayor Hall explained that this ordinance annexes the Balmer Farm (67 acres) by Danbury Oaks. This is the second and final reading. Michael Gillenwater said if it’s approved it will go into effect in 2020.
      • Motion to approve annexation made by Brian Hester
      • Seconded by Mike Vaughn
      • No Discussion
      • Unanimous Approval
    • Ordinance No. 2019-OR-10 – An Ordinance Amending the City’s Capital Improvement Plan of the City of Charlestown, Indiana
      • Mayor Hall called for a motion to approve
      • Motion to approve made by Brian Hester
      • Seconded by JT Cox
      • No Discussion
      • Hester, Vaughn, and Cox voted yes. Barnes voted no.
    • Ordinance No. 2019-OR-11 – An Ordinance Amending Ordinance No. 2018-OR-13, An Ordinance Authorizing Water Utility Sale Credits for Existing Water Utility Customers in the City of Charlestown
      • Mayor Hall explained that the original ordinance for the water credits contained a typo. He said this ordinance amends the cost from $18.50 to $18.00.
        • Motion to approve made by JT Cox
        • Seconded by Mike Vaughn
        • No Discussion
        • Unanimous Approval
      • Mayor Hall entertained a motion to suspend the rules in anticipation of passing this ordinance on second reading
        • Motion made by JT Cox
        • Seconded by Brian Hester
        • No Discussion
        • Unanimous approval
      • Motion to approve on second and final reading made by Brian Hester
      • Seconded by Mike Vaughn
      • No Discussion
      • Unanimous Approval
  7. Mayor Hall entertained a motion to change the date of the next meeting from Monday, September 2ndto Tuesday, September 3rdat the same time to accommodate the Labor Day holiday
    • Motion to move meeting made by JT Cox
    • Seconded by Mike Vaughn
    • No Discussion
    • Unanimous Approval
  8. Mayor Hall said next Tuesday morning at 10:00am construction will begin on the Renaissance Project.
  9.  Adjournment
    • Motion to Adjourn made by JT Cox
    • Seconded by Brian Hester
    • Unanimous Approval

Audio available here:

Board of Public Works Meeting 08/05/2019

7ab1a11b-853b-474b-97c1-1815c11e4bdaThe Charlestown Board of Public Works met for a regularly scheduled meeting on Monday, August 5, 2019. Following is a summary of the meeting with full audio (18:46) available at the end.

  1. Call to Order/Pledge of Allegiance led by Tony Jackson
  2. Determination of a Quorum and Roll Call: Members present were Ted Little, Ben Ledbetter, and Mayor Bob Hall. Also in attendance were City Attorney Michael Gillenwater and Clerk Treasurer Donna Coomer
  3. Approval of prior meeting’s minutes, current claims, and payroll allowance docket from 07/15/2019 to 07/28/2019 combined into one motion for approval.
    • Motion to approve made by Ted Little
    • Seconded by Ben Ledbetter
    • No Discussion
    • Unanimous Approval
  4. Old Business
    • Jason Sams – Renaissance Project Design
      • Mr. Sams from ARC addressed the Board to request approval of right of way items along Main Street, Market Street, and Green Alley. They are adding parking spaces along Main Street, changing sidewalks along Market Street, and redesigning Green Alley. He said there are some water connections and sewer connections that need to be made in order to begin work on Lot One of the project.
      • Mayor Hall asked if Tony Jackson if he had examined the request and Mr. Jackson said yes. He also mentioned that paving on Main Street is scheduled and asked Ben Ledbetter about the time frame. Mr. Ledbetter said there are some fire hydrant replacements that need to be made in conjunction with street paving.
      • Mr. Gillenwater said they do not want to pave the road only for ARC to tear it up. Mr. Sams acknowledged the need to work in conjunction with the city on these
      • Motion to approve made by Ben Ledbetter
      • Seconded by Ted Little
      • No additional discussion
      • Unanimous approval
  5. New Business
    • Keith McDonald – Chief of Police
      • Contract for Police Station Copy Equipment – Chief McDonald introduced an agreement to lease three copiers for the police station.
        • Michael Gillenwater asked about the duration of the contract and then noted that he located the date on the invoice and it is for one year.
        • Motion to approve made by Ben Ledbetter
        • Seconded by Ted Little
        • No additional discussion
        • Unanimous approval
      • Pirate 5K Run Street Closures – Chief McDonald discussed the path for the 5K run to steer clear of the construction being done at Park and Market. He asked the Board to approve closing of the local streets for this run and for cooperation with the street department to borrow barrels and cones. INDOT has already approved the plan. Mayor Hall asked if he needed a vote and Chief McDonald said it would be appropriate.
        • Motion to approve route made by Ted Little
        • Seconded by Ben Ledbetter
        • No Discussion
        • Unanimous Approval
      • Bus Routes for School – Mayor Hall asked for an update about revised bus routes to deal with construction on Market and Park Street. Chief McDonald said they have a plan and will post on their website and on social media to notify parents of alternative routes to reduce traffic at the site. He spoke to Ben Ledbetter about scheduling sidewalk work between 9:30-2:30 to help reduce congestion during the times people are arriving and leaving school.
  6. Eric Vaughn, Director of Economic Development addressed the Board to present invoices for concrete work at the new pocket Parks from R&R Construction. At Ashley Springs the invoice total is $6,360.00 and for Heritage Place Park the total is $19,560.00
    • Motion to approve the invoices made by Ben Ledbetter
    • Seconded by Ted Little
    • No Discussion
    • Unanimous Approval
  7. Mayor Hall Comments – Mayor Hall said that he met a couple who just moved to Charlestown from Louisville because they admire the comprehensive plan that the city has adopted.
  8. Ben Ledbetter said that the bridge work at Denham and Market/Park streets is moving on schedule. 
  9. Adjournment
    • Motion to adjourn made by Ben Ledbetter
    • Seconded by Ted Little
    • Unanimous Approval

Audio available here:

 

Redevelopment Commission Meeting 07/11/2019

City-NEws-e1455073509249The Charlestown Redevelopment Commission met for a regularly scheduled meeting on Thursday, July 11, 2019 at 9:00 am. Following is a summary of the meeting with audio available at the end:

  1. Call to Order/Pledge of Allegiance led by George Roberts
  2. Determination of a Quorum and Roll Call: Members present were Ted Little, Eric Vaughn, George Roberts, and Mayor Bob Hall. Member Pat Glotzbach was absent. Also in attendance were Clerk Treasurer Donna Coomer and city attorney Michael Gillenwater.
  3. Approval of prior meeting’s minutes, current claims and Payroll allowance docket from 06/24/2019 to 07/07/2019 combined into one motion for approval.
    • Motion to approve made by Ted Little
    • Seconded by Eric Vaughn
    • No Discussion
    • Unanimous Approval
  4. Approval of Documents: BAN Closing Documents
    • Mayor Hall explained these are closing documents for the Bond Anticipation Note for the Renaissance Project. Paul Wheatley said these documents should be signed this afternoon
      • Motion to approve made by Eric Vaughn
      • Seconded by George Roberts
      • No Discussion
      • Unanimous Approval
  5. Springville Manor partial Mortgage Release for Lot #6 ($55,000)
    • Motion to approve made by Ted Little
    • Seconded by George Roberts
    • No Discussion
    • Unanimous Approval
  6. Mayor Hall said that two Springville Manor residents have passed away. He said the agreement in place forgives the $20,000 portion of their mortgage and the family has a period of time to pay the remaining $35,000. This matter will come before the board at another meeting.
  7.  Adjournment
    • Motion to adjourn made by Eric Vaughn
    • Seconded by Ted Little
    • No Discussion
    • Unanimous approval

Audio here 5:40:

 

Redevelopment Commission Meeting 06/13/2019

City-NEws-e1455073509249The Charlestown Redevelopment Commission met for a regularly scheduled meeting on Thursday, June 13 at 9:00 AM. Following is a summary of the meeting with full audio available at the end:

*Meeting began late at 9:07.

  1. Call to Order, Pledge of Allegiance 
  2. Determination of a Quorum and Roll Call: Members present were Pat Glotzbach, Ted Little, Eric Vaughn, and Mayor Bob Hall. George Roberts was absent. Also in attendance were Clerk Treasurer Donna Coomer and City Attorney Michael Gillenwater
  3. Approval of prior meeting’s minutes, current claims, and payroll allowance docket from 05/20/2019 to 06/09/2019 combined into one motion for approval.
    • Motion to approve made by Ted Little
    • Seconded by Eric Vaughn
    • No Discussion
    • Unanimous Approval
  4. Resolution 2019-R-5 – TIF Pledge Resolution
    • Paul Wheatley addressed the board to explain that this pledge allows the commission to take on debt of $950,000 promised to the Renaissance Project through a Bond Anticipation Note.
    • If the commission passes this today it will need to go before the City Council on Monday.
    • Anticipation is that construction will begin in late July or early August.
    • Mayor Bob Hall said that originally they talked about an $850,000 bond and that the city would waive fees to make up the additional commitment. As opposed to taking that path and removing fee revenue from other city departments they’ve decided to do a bond for the full amount.
    • Motion to approve made by Eric Vaughn
    • Seconded by Ted Little
    • No Discussion
    • Unanimous approval.
  5. Springville Manor
    • Mayor Hall said they’ve sold six houses that the commission released to the general public and Springville Manor, LLC has asked that they release six more houses.
    • Ted Little asked how many houses are open. Mayor Hall checked with Geneva Adams and she said she thinks there are about 7-8 available. Mayor Hall said he thinks there are 9-10 available. Ted Little said he thinks the commission is obligated to make decisions for their Partner (Springville Manor, LLC) while still holding vacancies for people who can take advantage of the opportunity.
    • Eric Vaughn asked how many should remain open in case people in Pleasant Ridge decide to take the option. Mayor Hall said if they release six they will still have four available.
    • Ted Little asked if this puts the city in a position to add more construction in the area. Mayor Bob Hall said they’re in the process of designing single family homes. Ted Little said that in doing this it seals the city’s agreement with Springville Manor, LLC to move forward and that since they’re a business they deserve to make a profit.
    • Pat Glotzbach said it’s a difficult situation because we don’t know what the market will be like in the next year.
    • Mayor Hall recommended that the commission keep four houses and release the others, which he thinks will be six.
    • Michael Gillenwater said they need a motion to release all but four homes in Springville Manor to the public sector.
      • Motion made by Ted Little
      • Seconded by Eric Vaughn
      • No additional discussion
      • Unanimous approval
  6. Ted Little asked for clarification about the timeline in the TIF resolution they passed earlier in the meeting.
    • Paul Wheatley said they will put this resolution before the City Council on Monday, June 17, then it will come back to the Redevelopment Commission for a public hearing on June 27th.
    • Mayor Hall said that ARC wants to do an event the Friday before Founders Day to put a larger rendering of the project on the site.
    • Alan Muncy has purchased the building next to City Hall as well and will use it as a leasing office for the Renaissance Project.
  7. Other announcements
    • Geneva Adams said that the Redevelopment Commission meeting planned for June 27th will need to be rescheduled due to scheduling conflicts for Paul Wheatley and Pat Glotzbach. Mayor Hall recommended that they change the time to 1:00 PM that same day. Mayor Hall said they will review the meeting schedule to consider a permanent adjustment.
    • Geneva Adams reminded Mayor Hall to do mortgage releases for two properties in Springville Manor. Mayor Hall proposed partial releases for the notes on Lots 20 and 29.
      • Motion to approve made by Pat Glotzbach
      • Seconded by Ted Little
      • No Additional Discussion
      • Unanimous approval
  8.  Adjournment
    • Motion to adjourn made by Eric Vaughn
    • Seconded by Ted Little
    • Unanimous approval

Audio available here: 19:18

Common Council Meeting 06/03/2019

City-NEws-e1455073509249The Charlestown Common Council met for a regularly scheduled meeting on Monday, June 3, 2019 at 6:30 pm. Following is a summary of the meeting with audio available at the end (6:13). 

  1. Call to Order/Pledge of Allegiance led by Chris Spencer, recent graduate of Purdue University.
  2. Invocation led by: LC McCawley of the Charlestown Church of God
  3. Determination of a Quorum and Roll Call: Members present were Ted Little, Brian Hester, Mike Vaughn, Tina Barnes, and JT Cox. Also in attendance were Mayor Bob Hall, Clerk Treasurer Donna Coomer, and city attorney Michael Gillenwater.
  4. Approval of the evening’s agenda, prior meeting’s minutes, current claims, and payroll allowance docket 05/12/2019 to 06/01/2019 combined into one motion for consideration.
    • Motion to approve made by Brian Hester
    • Seconded by JT Cox
    • No Discussion
    • Unanimous Approval *Initial vote repeated after an error on the first vote
  5. Mayor’s update
    • Police department should be turned over to the city at the end of the month and they are planning tours over the period of a week.
    • Founders Day is June 21-22
    • Parks in Heritage Place and Ashley Springs will be finished by the end of the month. They are still working on lots in Danbury Oaks and Woodford Farms.
    • Renaissance Project is set to close on Friday, June 7. They hope to break ground late July or early August.
    • At this point there is nothing planned for the second meeting of the month.
  6. Adjournment
    • Motion to adjourn made by JT Cox
    • Seconded by Brian Hester
    • Unanimous Approval

Audio available here: