Common Council Meeting 12/02/2019

City-NEws-e1455073509249The Charlestown Common Council met for a regularly scheduled meeting on Monday, December 2, 2019 at 6:30 PM. Following is a summary of the meeting with full audio available at the end: 

  1. Call to order/Pledge of Allegiance led by Mike Vaughn
  2. Invocation led by Daniel Tucker from the First United Methodist Church
  3. Determination of a Quorum and Roll Call – Members present were Mike Vaughn (District 1), Tina Barnes (District 2), Ted Little (District 3), Brian Hester (District 4), and JT Cox (At Large). Also present were Mayor Bob Hall, Clerk Treasurer Donna Coomer, and city attorney Michael Gillenwater
  4. Approval of Agenda
    • Motion to approve made by Brian Hester
    • Seconded by Ted Little 
    • No Discussion
    • Unanimous approval
  5. Approval of prior meeting’s minutes, current claims, and payroll allowance docket from 11/11/2019 to 11/28/2019 combined into one motion for approval
    • Motion to approve made by Mike Vaughn
    • Seconded by JT Cox
    • No Discussion
    • Unanimous approval
  6. Ordinances and Resolutions
    • Ordinance No. 2019-OR-15 – Additional Appropriation Ordinance
      • Police Chief Keith McDonald addressed the Council and explained that every five years their bullet resistant vests expire. He presented a quote for the purchase of new vests. They were awarded nearly $7,400 of a grant and he asked the council to approve the purchase of 26 vests for full time and reserve vests. 
      • Motion to approve made by Ted Little
      • Seconded by Brian Hester
      • No Discussion
      • Unanimous approval 
      • Mayor Hall entertained a motion to suspend the rules in anticipation of approving this ordinance on its second reading
        • Motion to approve made by Mike Vaughn
        • Seconded by Ted Little
        • No Discussion
        • Unanimous approval 
      • Motion to approve ordinance on second and final reading made by JT Cox
      • Seconded by Mike Vaughn
      • No Discussion
      • Unanimous approval 
    • Ordinance No. 2019-OR-16 – An Ordinance Amending 2019-OR-14 An Ordinance Establishing Salaries for Elected Officials of the City of Charlestown, Indiana for the Year 2020
      • Motion to approve made by Brian Hester
      • Seconded by Ted Little 
      • During discussion Mayor Hall noted there were no changes in the elected officials’ salaries
      • Unanimous approval
      • Mayor Hall entertained a motion to suspend the rules in anticipation of approving this ordinance on its second reading
        • Motion to approve made by JT Cox
        • Seconded by Mike Vaughn
        • No Discussion
        • Unanimous approval 
      • Motion to approve ordinance on second and final reading made by Brian Hester
      • Seconded by JT Cox
      • No Discussion
      • Unanimous approval 
    • Ordinance No. 2019-OR-17 – An Ordinance Establishing Sanitary Board
      • Council Member Brian Hester addressed this ordinance before a vote was called he said that the Board of Public Works has said that our sewer plant is in need of replacement. He said that there has been information put out that he wanted to refute. First he clarified that Bob Hall has never been considered for this new board. Second he clarified that this new board is not being set up to sell the utility. Third he said that claims of sewer rates being increased are untrue. He said he spoke to our mayor-elect who requested that this ordinance be postponed until the new council takes office and she assumes office. He agrees it is important to wait to consider this ordinance until the new year. He made a motion to table the ordinance. 
      • Mayor Bob Hall asked Brian Hester to address the origin of the ordinance and that he had never been involved in discussions about this ordinance. Mayor Hall said this is not his idea and he did not come up with a sewer board. He said that it’s his understanding that the new council is the group that came up with the idea. He said he wasn’t aware it would be on the agenda tonight. He said the new council will be the one to consider this and that they are not planning major expenses. He said we will have one more council meeting and one more Board of Public Works and Redevelopment meeting. 
      • Motion to table seconded by Mike Vaughn
      • No Discussion
      • Unanimous approval 
    • Ordinance No. 2019-OR-19 – An Ordinance Providing for the Transfer of Appropriations for Departments of the City of Charlestown, Indiana for the Year 2019 as Requested by the Mayor and Forwarded to the Common Council for their Action and Passage Pursuant to IC 6-1-1-18-6
      • Motion to approve made by Ted Little
      • Seconded by Brian Hester
      • No Discussion
      • Unanimous approval 
      • Mayor Hall entertained a motion to suspend the rules in anticipation of approving this ordinance on its second reading
        • Motion to approve made by Brian Hester
        • Seconded by Mike Vaughn 
        • No Discussion
        • Unanimous approval 
      • Motion to approve ordinance on second and final reading made by Ted Little
      • Seconded by Brian Hester
      • No Discussion
      • Unanimous approval 
    • Resolution No. 2019-R-18 – A Resolution Accepting Transfer of Real Estate (IC 36-1-11-8
      • Mayor Hall said the Board of Public Works wants to close out the transfer and payment for land purchased from Clark and Brenda Nickles. He said they owe them $250,000 and he wants to present a payoff resolution to them at the next board meeting. Tonight’s resolution transfers the property and doesn’t mention the payoff but he will bring that part back to them.
      • Motion to approve made by JT Cox
      • Seconded by Mike Vaughn
      • No Discussion
      • Unanimous approval 
  7. Adjournment
    • Motion to adjourn made by JT Cox
    • Seconded by Mike Vaughn
    • Unanimous approval

Audio here:

Board of Public Works 11/18/2019

image0The Charlestown Board of Public Works met for a regularly scheduled meeting on Monday, November 18, 2019 at 9:00 am. Following is a summary of the meeting with audio available at the end. 

  1. Call to Order/Pledge of Allegiance
  2. Determination of a Quorum and Roll Call: Members present were Ted Little, Ben Ledbetter, and Mayor Bob Hall. Also in attendance were city attorney Michael Gillenwater and Clerk Treasurer Donna Coomer
  3. Approval of prior meeting’s minutes, current claims, and payroll allowance docket from 11/02/2019 to 11/16/2019 combined into one motion for approval.
    • Motion to approve made by Ben Ledbetter
    • Seconded by Ted Little
    • No Discussion
    • Unanimous approval
  4. Public Comment
    • Gordon Horine spoke to the board about adding another home at his property. He needs to run sewer to an existing lift station. He spoke to Mike Perry and he didn’t think it would be an issue but said he needed to speak to the board. Mayor Hall asked Mr. Horine where the structure is and he said it’s next to the rock quarry just outside the city limits. He has not sought building approval and has waited until he clears the board here first. Ted Little asked if he’s referring to the lift station that was added in 2006 and Mr. Horine said yes. Mr. Gillenwater asked if Mr. Horine will waive his right to remonstrate if the city were to annex his property and Mr. Horine said he is not opposed to an annexation.
  5. Assistant Chief Tim Wolff appeared before the board to ask if some of the officers can be paid for their PTO time. The department has been short staffed and rather than take the time off some of them have requested they receive the pay instead. He said he has a small surplus in his payroll budget. Mayor Hall said that with Christmas coming up there will be additional stresses on staffing and recommended approval of the PTO pay.
    • Motion to approve PTO pay made by Ted Little
    • Seconded by Ben Ledbetter
    • No Discussion
    • Unanimous Approval
  6. Tyler Friesz with Saegesser Engineering presented the final payment and change order for Wingham Paving. The final change order was a decrease of $12,990.42 so this pay application will total $401,092.99, which is under their original contract price.
    • Motion to approve change order and final payment made by Ben Ledbetter
    • Seconded by Ted Little
    • During discussion Mayor Hall said this has been the best paving experience he’s ever had and the company has done an incredible job and they’ve had no complaints.
    • Unanimous approval
  7. New Business
    • Water, Wastewater & Sanitation Charge Offs
      • Motion to approve made by Ben Ledbetter
      • Seconded by Ted Little
      • No Discussion
      • Unanimous approval
  8.  Adjournment
    • Motion to adjourn made by Ben Ledbetter
    • Seconded by Ted Little
    • Unanimous approval

Audio:

Board of Public Works 10/07/2019

7ab1a11b-853b-474b-97c1-1815c11e4bdaThe Charlestown Board of Public Works met for a regularly scheduled meeting on Monday, October 7, 2019 at 9:00 am. Following is a summary of the meeting with full audio available at the end:

  1. Call to Order/Pledge of Allegiance led by Major Tim Wolff
  2. Determination of a Quorum and Roll Call: Members present were Ted Little and Mayor Bob Hall. Ben Ledbetter was absent. Also in attendance were Deputy Clerk Treasurer Nancy Rogers and City Attorney Michael Gillenwater
  3. Approval of prior meeting’s minutes, current claims, and payroll allowance docket from 09/15/2019 to 10/06/2019 combined into one motion for approval
    • Motion to approve made by Ted Little
    • Seconded by Bob Hall
    • No Discussion
    • Unanimous approval
  4. New Business
    • Major Tim Wolff
      • Swearing in New Officer – Alex Billings
        • Motion to approve the hiring of Alex Billings made by Ted Little
        • Seconded by Bob Hall
        • No Discussion
        • Unanimous approval
      • Equipment
        • In reference to bullet resistance vests, they have a lifespan of about five years and were last purchased in 2014, so they need replacements. They received a grant from the Criminal Justice Institute for $7,382.22 and total replacement cost is $26,104 (difference of $18,715.78). They are requesting the board approve purchase of the new vests.
          • Ted Little asked who sought the grant and Major Wolff said he did and he credited Officers B. Lyons and C. Dickerson for finding the grant opportunity and working with him.
          • Motion to approve purchase made by Ted Little
          • Seconded by Bob Hall
          • No discussion
          • Unanimous approval
  5. Mayor Hall asked the city engineer for an update on paving and was told it should be finished in the next few weeks.
  6. Approval of Contracts – 
    • BMS Contract *Item was on the agenda – not discussed in the meeting*
  7. Adjournment
    • Motion to adjourn made by Ted Little
    • Seconded by Bob Hall
    • Unanimous approval 

Audio: