Common Council Meeting 01/06/2020

The Charlestown Common Council met for its first meeting of the year on Monday, January 6, 2020 at 6:30 PM. You can access a live video recording of the meeting at this link: Council Meeting 01/06/2020

The agenda for this meeting included the following items:

  • Opening
    • Call to Order
    • Pledge of Allegiance
    • Invocation
    • Determination of a Quorum and Roll Call
    • Approval of Agenda
  • Standing Business
    • Approval or Correction of Prior Meeting’s Minutes from 12/16/2019
    • Current Claims
    • Payroll Allowance Docket from 12/19/2019 to 01/04/2020
  • Public Comment Period
  • Old Business
  • New Business
    • Ordinances and Resolutions
      • Ordinance 2019-OR-20 AMENDMENT TO ZONING MAPS FOR DANBURY SUBDIVISION
      • Ordinance 2020-OR-1 AMENDED SALARY ORDINANCE
      • Resolution 2020-R-1 A RESOLUTION ESTABLISHING RULES OF CONDUCT FOR THE CITY OF CHARLESTOWN COMMON COUNCIL
    • Approval of Contracts
      • New Contract with Michael Gillenwater as Attorney for the Common Council
    • Election of Council President for new term
    • Council Appointments to Boards and Commissions
      • Redevelopment Commission
      • Planning and Zoning Commission
      • Board of Zoning Appeals
    • Council Members Updates
    • Mayor’s Update
    • Adjournment

Documents related to this meeting can be found below. NOTE – these documents were created for the meeting in DRAFT form and are not official until they have been voted on, approved, and signed by appropriate city agents.

Council Minutes 12.16.2019

Council Claims 01.06.2020

Council Fund 01.06.2020

PR Voucher 01.06.2020

Ord 2019-20

Ord 2020-1

Resolution 2020-R-1 Council Version

Resolution 2020-R-1 Mayor Version

Council Attorney Contract Michael Gillenwater

Common Council Meeting 10/07/2019

City-NEws-e1455073509249The Charlestown Common Council met for a regularly scheduled meeting on Monday, October 7 at 6:30 pm. Following is a summary of the meeting with full audio available at the end. 

  1. Call to Order/Pledge of Allegiance – led by CHS Girls Cross Country Team, who have won several championships this year.
  2. Invocation – led by Daniel Tucker from Charlestown First United Methodist Church
  3. Determination of a Quorum and Roll Call: Members present were Michael Vaughn (District 1), Tina Barnes (District 2), Ted Little (District 3), Brian Hester (District 4), and JT Cox (At Large). Also in attendance were Mayor Bob Hall, city attorney Michael Gillenwater, and Deputy Clerk Treasurer Heather Mick
  4. Approval of Agenda
    • Motion to approve made by Brian Hester
    • Seconded by JT Cox
    • No Discussion
    • Unanimous approval
  5. Approval of prior meeting’s Minutes, current claims and payroll allowance docket from 09/15/2019 to 10/06/2019 combined into one motion for consideration
    • Motion to approve made by Ted Little
    • Seconded by Brian Hester
    • No Discussion
    • Unanimous approval                               
  6. Ordinances and Resolutions:
    • Resolution No. 2019-R-16 – A Resolution Approving Statement of Benefits and Waiving Non-Compliance with Filing of Notice of Compliance for Real Estate Tax Abatement (3M Properties LLC)
      • Michael Gillenwater explained that last year the council approved a statement of benefits so that 3M Properties, LLC would qualify for a tax abatement. The owners did not file a compliance form. This resolution allows the compliance statement to be filed late so that the owners will qualify for a tax abatement. Ted Little asked if anyone from the company was in attendance and Mr. Gillenwater said they were not but that he has spoken to a representative about the issue. He said he did not tell them they needed to be in attendance.
      • Motion to approve made by Ted Little, who further recommended that there might be an effort to follow up on future abatements within 90 days of approval.
      • Seconded by Brian Hester
      • No Discussion
      • Unanimous approval
    • Resolution No. 2019-R-17 – A Resolution Amending the Fiscal Plan Prior to Annexing 271 Acres Contiguous with the City of Charlestown
      • Mr. Gillenwater said that he passed out a map to the council tonight. He said they are discussing the Mongold annexation on Highway 62. He said the council has previously passed an ordinance on this annexation on first reading. Following that approval representatives from Indiana DNR expressed concern about the amount of the state park included in the proposed annexation. The map distributed tonight represents a modified annexation plan with less land of the park included. He said that DNR does not wish to stop the annexation but would like to minimize its effects. He said the resolution amends the already approved fiscal plan. He said this does not equate to a major change but since the amount of territory is changing they wanted the fiscal plan to be in agreement with the annexation ordinance. Mayor Hall explained that DNR was worried about maintenance and drainage fees.
      • Motion to approve made by Ted Little
      • Seconded by Michael Vaughn.
      • During discussion Brian Hester asked if DNR approves of the modification. Mr. Gillenwater said that they seemed appreciative in an email.
      • Unanimous approval
    • Ordinance No. 2019-OR-7  –  An Ordinance Annexing Territory Contiguous to the City of Charlestown 
      • Mr. Gillenwater said that this legal description has been changed from the original annexation plan to reflect the reduction of impact on the state park
      • Motion to approve made by JT Cox
      • Seconded by Ted Little
      • No Discussion
      • Unanimous approval
  7. New Business: 2020 Budget Adoption Ordinance 2019-OR-12
    • Motion to approve made by Mike Vaughn
    • Seconded by Ted Little
    • No Discussion
    • Unanimous approval
  8. Mayor Hall said the next scheduled meeting is on Monday, November 4th. He proposed moving the date to the Monday following, on November 11th.
    • Motion to approve made by Mike Vaughn
    • Seconded by Ted Little
    • No Discussion
    • Unanimous approval
  9.  Adjournment:
    • Motion to adjourn made by JT Cox
    • Seconded by Ted Little
    • Unanimous approval

Audio:

 

City Council Meeting 11/06/2017

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City Council Meeting 11/06/2017 

 

  • Call to Order/Pledge of Allegiance: Led by Sophia Adams from the Charlestown High School Varsity Cheerleaders – they competed and received 4th place in Indiana State competition
  • Invocation: led by Kate Muhlbaier of Frist United Methodist Church, Charlestown
  • Determination of a Quorum and Roll Call:
    • Ted Little – Present
    • Brian Hester – Present
    • Mike Vaughn – Present
    • Tina Barnes – Present
    • Eric Vaughn – Present
    • City attorney Mike Gillenwater not present
  • Approval of Agenda:
    • Add ordinance 2017-OR-15 for transfer of funds be added to agenda
    • Motion to approve made by Ted Little
    • Seconded by Eric Vaughn
    • No discussion
    • Motion passed unanimously
  • Approval of Minutes: 10/02/2017 meeting
    • Motion to approve made by Brian Hester
    • Second by Mike Vaughn
    • No Discussion
    • Motion Passed unanimously
  • Claims:
    • Motion to approve made by Eric Vaughn
    • Second by Brian Hester
    • No Discussion
    • Motion passed unanimously
  • Payroll Allowance Docket: 10/01/2017 to 11/04/2017
    • Motion to approve made by Ted Little
    • Second by Mike Vaughn
    • No Discussion
    • Motion passed unanimously
  • Public Comment: by Claude Rottet
    • Rottet asked for extra time and was denied.
    • Rottet confirmed that council members received a copy of a handout he prepared. He spoke directly to the council members about their lack of discussion or objection to any issue presented to the council. He stated that the city is entering into higher debt and raised questions about the possibility of a sports complex in town. He pointed out that complexes exist in Indianapolis and will be built soon in Louisville. He asked the council why they believe that Charlestown can support such a complex. He requested that tax payer funds not be used to fund such a project. He discussed the debt that the city of Louisville has used to pay for their facilities and asked the council not to make the same mistakes. He asked that the council consider the needs of the entire town. He pointed out the involvement of John Nease.
    • Mayor Hall response: He confirmed that all members of the council received the handout and asked if he needed to address the issue. He said that the information in the handout is incorrect. He confirmed that the city has taken out the $2.5 million for Springville Manor
    • Ted Little asked for Mayor for clarification on the proposed sports complex. Mayor Hall stated that Klipsch-Card is going to put the money up for construction and that they will pay for it. He was unsure if they were going to buy the land.
    • Ted Little asked for clarification on other properties that the city has purchased and they Mayor stated that those properties were purchased without debt, with available funds. He confirmed that they borrowed $2.5 million for Springville Manor and an $800,000 charge listed is a duplicate within that amount. He said that the city applied for a $2 million grant for the sports complex and were denied. He said that most of the charges were paid for in cash.
    • Ted Little remarked that he hopes most people want a police station and said that we will find a way to fund it. He said that the lack of discussion in the meetings is a matter of efficiency. He went on to say that, while the Mayor is not permitted by law to meet with more than two council members at a time in private, they have been meeting frequently in private in meetings that happen when the public are not aware of them. He pointed out that these issues are brought up in Board of Public Works and Redevelopment meetings. He said that these meetings occur in private so that the public Council Meetings will remain short and efficient. He said that council members receive meeting agendas and minutes days before the meetings and know what is going on as a way of justifying the lack of discussion in meetings. He thanked Mr. Rotett for his time.
  • Ordinances and Resolutions:
    • Rescind Resolution 2017-R-7 – originally gave permission for the Mayor to seek a $2.2 million loan from New Washington State Bank but the money was obtained through the $2.5 BAN in a separate resolution
      • Motion made by Eric Vaughn
      • Second by Ted Little
      • No Discussion
      • Motion Passed Unanimously
    • Approval of ordinance 2017-OR-15 to approve transfer appropriation for city departments
      • 1st reading Motion made by Ted Little
      • Second by Brian Hester
      • No Discussion
      • Motion Passed unanimously
      • Mayor proposed suspending rules to advance to second and final reading of this ordinance
        • Motion made by Eric Vaughn
        • Second by Mike Vaughn
        • No discussion
        • Motion passed unanimously
      • 2nd reading of 2017-OR-15
        • motion made by Brian Hester
        • second by Eric Vaughn
        • no discussion
        • Motion passed
      • New Business:
        • Tina Barnes made a motion that the City draft a letter to Pleasant Ridge Redevelopment, LLC to have all boarded up and vacant homes owned by the organization scheduled for demolition within 60 days of receipt of said letter according to number 5 of the letter agreement signed 11/11/2016.
          • Mayor said that comes from the Board of Public Works
          • Tina Barnes pointed out that in the letter it refers to “The City”
          • Mayor asked for a second – none made
          • In the absence of a second the motion failed
        • Adjournment:
          • Motion made by Eric Vaughn
          • Second by Ted Little
          • Motion passed unanimously

 

Meeting duration 18:35

Audio of meeting available here: 

 

City Council Meeting 09/18/2017

Report of the Charlestown City Council Meeting 09/18/2017 6:30 PM

  1. After the Call to order the Pledge of Allegiance was led by members of the Charlestown High School cross country team. They were recognized for several winning meets they’ve had this season.
  2. The invocation was led by L.C. McCauley.
  3. Roll call counted all council members in attendance
  4. The Mayor entertained a motion to approve the agenda
    • motion made by Brian Hester
    • motion seconded by Mike Vaughn
    • no discussion
    • Motion passed unanimously
  5. The Mayor entertained a motion to approve the meeting Minutes from 09/03/2017 and 09/05/2017.
    • motion made by Eric Vaughn
    • motion seconded by Ted Little
    • no discussion
    • Motion passed unanimously
  6. The Mayor entertained a motion to pay the claims
    • motion made by Brian Hester
    • motion seconded by ? Vaughn
    • no discussion
    • Motion passed unanimously
  7. The Mayor entertained a motion to approve the payroll allowance docket 09/03/2017-09/16/2017.
    • motion made by Ted Little
    • motion seconded by Eric Vaughn
    • no discussion
    • motion passed unanimously
  8. No request for public comment was made for this meeting
  9. Mayor entertained a motion to approve Ordinance 2017-OR-13 (Salary Ordinance)
    • Motion made by Ted Little
    • Motion seconded by Eric Vaughn
    • During discussion, Tina Barnes asked if the correction to Rhonda Davidson’s (park director) salary had been made. During the previous meeting Tina Barnes called attention to the salary increase amount only being 1 cent. Clerk Treasurer, Donna Coomer, explained that the 1 cent raise is correct since Rhonda Davidson salary had been inaccurately increased the year before and that there was no raise this year. The one cent is a correction to her previous salary.
    • motion passed unanimously
  10. Mayor entertained a motion to have first reading on Ordinance 2017-OR-14 (2018 Budget Ordinance)
    • Motion made by Eric Vaughn
    • Motion seconded by Mike Vaughn
    • no discussion
    • motion passed unanimously and will go for second reading at the next meeting on October 2, 2017.
  11. Mayor entertained a motion to approve Resolution 2017-R-8 (Memorandum of Agreement with River Ridge Development Authority) – He explained the plan has been previously discussed and would deed a portion of land back to RRDA so that an access road can be constructed (see full resolution)
    • motion made by Ted Little
    • motion seconded by Brian Hester
    • no discussion
    • motion passed unanimously
  12. Mayor entertained a motion to adjourn
    • motion made by Eric Vaughn
    • motion seconded by Ted Little
    • motion passed unanimously

Council Agenda 09.18.2017

Listen to audio here: (picked up after the pledge was said) 

 

 

Charlestown City Council Meeting 09/05/2017

Charlestown Council Meeting – 09/05/2017

Meeting called to order 6:30 PM by Mayor Bob Hall.

Pledge of Allegiance led by Brittney Miller, student at Indiana University Southeast

Invocation led by Neyland McClellan from North Charlestown Church of God

Determination of a Quorum was made and roll call consisted of all council members in attendance.

Mayor Hall entertained motions to approve the agenda for the evening:

  • motion made by Ted Little
  • motion seconded by Eric Vaughn
  • passed unanimously

Mayor Hall entertained motions to approve the minutes from the previous council meeting on August 22, 2017:

  • motion made by Eric Vaughn
  • motion seconded by Mike Vaughn
  • passed unanimously

Mayor entertained motion to pay the claims:

  • motion made by Brian Hester
  • motion seconded by Eric Vaughn
  • passed unanimously

Mayor entertained motion to accept the payroll allowance docket from 08/20/2017 to 09/02/2017:

  • motion made by Ted Little
  • motion seconded by Eric Vaughn
  • passed unanimously

Public comment made by resident Treva Hodges, 339 Oriole Drive. Spoke on ordinance 2017-OR-12 and asked council to table the decision until more public input could be received. (Link to full text provided below)

Mayor Hall issued comment following and clarified that the $2.2 million loan and $2.5 million bond are the same fund. He offered clarification in the following breakdown: $800,000 for construction, the reminder is dedicated to the $20,000 per home forgivable note and $35,000 loan that will come back to the city. He said they hope to get the financing approved through a credit line to reduce interest costs. He also noted that some residents of Springville Manor have elected not to use the $35,000.

Old Business:

  • Susan Riley Pathway to Home Ownership Update – not issued, Susan Riley not in attendance

New Business:

  • Ordinance 2017-OR-12 (Bond Ordinance) – Mayor entertained motion to adopt
    • motion made by Eric Vaughn
    • motion seconded by Ted Little
    • passed 4-1
      • Ted Little – approve
      • Brian Hester – approve
      • Mike Vaughn – approve
      • Tina Barnes – opposed
      • Eric Vaughn – approve

 

  • Public Hearing on 2018 Budget was opened by Mayor Hall – no comments made

 

  • Ordinance 2017-OR-13 (Salary Ordinance) – establishes salaries for city employees (non-elected positions). Only change was a $500 raise for employees. Mayor entertained motion to consider:
    • motion made by Brian Hester
    • motion seconded by Mike Vaughn
    • during open discussion Tina Barnes noted a potential error in the increase amount for Parks Director, Rhonda Davidson. Davidson’s raise was listed as only 1 cent. After a brief pause for document verification, Mayor Hall ensured that her new rate of pay will be $716.21.
    • During this discussion Mayor Hall asked if the council had copies of the Ordinance 2017-OR-14 for the budget discussion that will occur at the next meeting. Council members did not have copies so during the brief pause, copies were made and distributed to council members. Mayor Hall asked council members to let him know of any questions they have about the budget as they review the document.
    • passed unanimously

Mayor entertained motion to adjourn meeting:

  • motion made by Eric Vaughn
  • motion seconded by Mike Vaughn
  • passed unanimously

Meeting adjourned.

For full text of public comment click here: 09.05.2017 public comment – By Treva Hodges

Click here for audio of the full meeting: 

City Council Meeting 08/31/2017

Tonight the City Council held a special meeting to consider Ordinance NO. 2017-OR-12. Following is the written account of the meeting:

Mayor Hall welcomed everyone to the meeting.

Council member Tina Barnes led the Pledge of Allegiance

Roll Call

  •             Ted Little – Absent, on vacation through September 8, 2017
  •             Brian Hester – Present
  •             Mike Vaughn – Present
  •             Tina Barnes – Present
  •             Eric Vaughn – Present

Mayor announced that the only item on the agenda was consideration of ordinance 20017-OR-12 and entertained motions to adopt the ordinance.

Motion to adopt the motion made by Eric Vaughn

Motion seconded by Mike Vaughn

Mayor Hall asked for any Open Discussion. No open discussion occurred.

Votes –

  • Ted Little – Absent
  • Brian Hester – In Favor
  • Mick Vaughn – In Favor
  • Tina Barnes – Opposed
  • Eric Vaughn – In Favor

Motion passes 3-1. Will be on the agenda for the next meeting Tuesday, September 5th, 2017.

Mayor entertained motion to adjourn.   Motion to adjourn made by E. Vaughn. Motion seconded by Brian Hester

Meeting adjourned

Click Here for the full ordinance: CCI31082017

Click here for audio of the meeting: