Common Council Meeting 10/07/2019

City-NEws-e1455073509249The Charlestown Common Council met for a regularly scheduled meeting on Monday, October 7 at 6:30 pm. Following is a summary of the meeting with full audio available at the end. 

  1. Call to Order/Pledge of Allegiance – led by CHS Girls Cross Country Team, who have won several championships this year.
  2. Invocation – led by Daniel Tucker from Charlestown First United Methodist Church
  3. Determination of a Quorum and Roll Call: Members present were Michael Vaughn (District 1), Tina Barnes (District 2), Ted Little (District 3), Brian Hester (District 4), and JT Cox (At Large). Also in attendance were Mayor Bob Hall, city attorney Michael Gillenwater, and Deputy Clerk Treasurer Heather Mick
  4. Approval of Agenda
    • Motion to approve made by Brian Hester
    • Seconded by JT Cox
    • No Discussion
    • Unanimous approval
  5. Approval of prior meeting’s Minutes, current claims and payroll allowance docket from 09/15/2019 to 10/06/2019 combined into one motion for consideration
    • Motion to approve made by Ted Little
    • Seconded by Brian Hester
    • No Discussion
    • Unanimous approval                               
  6. Ordinances and Resolutions:
    • Resolution No. 2019-R-16 – A Resolution Approving Statement of Benefits and Waiving Non-Compliance with Filing of Notice of Compliance for Real Estate Tax Abatement (3M Properties LLC)
      • Michael Gillenwater explained that last year the council approved a statement of benefits so that 3M Properties, LLC would qualify for a tax abatement. The owners did not file a compliance form. This resolution allows the compliance statement to be filed late so that the owners will qualify for a tax abatement. Ted Little asked if anyone from the company was in attendance and Mr. Gillenwater said they were not but that he has spoken to a representative about the issue. He said he did not tell them they needed to be in attendance.
      • Motion to approve made by Ted Little, who further recommended that there might be an effort to follow up on future abatements within 90 days of approval.
      • Seconded by Brian Hester
      • No Discussion
      • Unanimous approval
    • Resolution No. 2019-R-17 – A Resolution Amending the Fiscal Plan Prior to Annexing 271 Acres Contiguous with the City of Charlestown
      • Mr. Gillenwater said that he passed out a map to the council tonight. He said they are discussing the Mongold annexation on Highway 62. He said the council has previously passed an ordinance on this annexation on first reading. Following that approval representatives from Indiana DNR expressed concern about the amount of the state park included in the proposed annexation. The map distributed tonight represents a modified annexation plan with less land of the park included. He said that DNR does not wish to stop the annexation but would like to minimize its effects. He said the resolution amends the already approved fiscal plan. He said this does not equate to a major change but since the amount of territory is changing they wanted the fiscal plan to be in agreement with the annexation ordinance. Mayor Hall explained that DNR was worried about maintenance and drainage fees.
      • Motion to approve made by Ted Little
      • Seconded by Michael Vaughn.
      • During discussion Brian Hester asked if DNR approves of the modification. Mr. Gillenwater said that they seemed appreciative in an email.
      • Unanimous approval
    • Ordinance No. 2019-OR-7  –  An Ordinance Annexing Territory Contiguous to the City of Charlestown 
      • Mr. Gillenwater said that this legal description has been changed from the original annexation plan to reflect the reduction of impact on the state park
      • Motion to approve made by JT Cox
      • Seconded by Ted Little
      • No Discussion
      • Unanimous approval
  7. New Business: 2020 Budget Adoption Ordinance 2019-OR-12
    • Motion to approve made by Mike Vaughn
    • Seconded by Ted Little
    • No Discussion
    • Unanimous approval
  8. Mayor Hall said the next scheduled meeting is on Monday, November 4th. He proposed moving the date to the Monday following, on November 11th.
    • Motion to approve made by Mike Vaughn
    • Seconded by Ted Little
    • No Discussion
    • Unanimous approval
  9.  Adjournment:
    • Motion to adjourn made by JT Cox
    • Seconded by Ted Little
    • Unanimous approval

Audio:

 

Charlestown City Council Meeting 09/05/2017

Charlestown Council Meeting – 09/05/2017

Meeting called to order 6:30 PM by Mayor Bob Hall.

Pledge of Allegiance led by Brittney Miller, student at Indiana University Southeast

Invocation led by Neyland McClellan from North Charlestown Church of God

Determination of a Quorum was made and roll call consisted of all council members in attendance.

Mayor Hall entertained motions to approve the agenda for the evening:

  • motion made by Ted Little
  • motion seconded by Eric Vaughn
  • passed unanimously

Mayor Hall entertained motions to approve the minutes from the previous council meeting on August 22, 2017:

  • motion made by Eric Vaughn
  • motion seconded by Mike Vaughn
  • passed unanimously

Mayor entertained motion to pay the claims:

  • motion made by Brian Hester
  • motion seconded by Eric Vaughn
  • passed unanimously

Mayor entertained motion to accept the payroll allowance docket from 08/20/2017 to 09/02/2017:

  • motion made by Ted Little
  • motion seconded by Eric Vaughn
  • passed unanimously

Public comment made by resident Treva Hodges, 339 Oriole Drive. Spoke on ordinance 2017-OR-12 and asked council to table the decision until more public input could be received. (Link to full text provided below)

Mayor Hall issued comment following and clarified that the $2.2 million loan and $2.5 million bond are the same fund. He offered clarification in the following breakdown: $800,000 for construction, the reminder is dedicated to the $20,000 per home forgivable note and $35,000 loan that will come back to the city. He said they hope to get the financing approved through a credit line to reduce interest costs. He also noted that some residents of Springville Manor have elected not to use the $35,000.

Old Business:

  • Susan Riley Pathway to Home Ownership Update – not issued, Susan Riley not in attendance

New Business:

  • Ordinance 2017-OR-12 (Bond Ordinance) – Mayor entertained motion to adopt
    • motion made by Eric Vaughn
    • motion seconded by Ted Little
    • passed 4-1
      • Ted Little – approve
      • Brian Hester – approve
      • Mike Vaughn – approve
      • Tina Barnes – opposed
      • Eric Vaughn – approve

 

  • Public Hearing on 2018 Budget was opened by Mayor Hall – no comments made

 

  • Ordinance 2017-OR-13 (Salary Ordinance) – establishes salaries for city employees (non-elected positions). Only change was a $500 raise for employees. Mayor entertained motion to consider:
    • motion made by Brian Hester
    • motion seconded by Mike Vaughn
    • during open discussion Tina Barnes noted a potential error in the increase amount for Parks Director, Rhonda Davidson. Davidson’s raise was listed as only 1 cent. After a brief pause for document verification, Mayor Hall ensured that her new rate of pay will be $716.21.
    • During this discussion Mayor Hall asked if the council had copies of the Ordinance 2017-OR-14 for the budget discussion that will occur at the next meeting. Council members did not have copies so during the brief pause, copies were made and distributed to council members. Mayor Hall asked council members to let him know of any questions they have about the budget as they review the document.
    • passed unanimously

Mayor entertained motion to adjourn meeting:

  • motion made by Eric Vaughn
  • motion seconded by Mike Vaughn
  • passed unanimously

Meeting adjourned.

For full text of public comment click here: 09.05.2017 public comment – By Treva Hodges

Click here for audio of the full meeting: 

City Council Meeting 08/31/2017

Tonight the City Council held a special meeting to consider Ordinance NO. 2017-OR-12. Following is the written account of the meeting:

Mayor Hall welcomed everyone to the meeting.

Council member Tina Barnes led the Pledge of Allegiance

Roll Call

  •             Ted Little – Absent, on vacation through September 8, 2017
  •             Brian Hester – Present
  •             Mike Vaughn – Present
  •             Tina Barnes – Present
  •             Eric Vaughn – Present

Mayor announced that the only item on the agenda was consideration of ordinance 20017-OR-12 and entertained motions to adopt the ordinance.

Motion to adopt the motion made by Eric Vaughn

Motion seconded by Mike Vaughn

Mayor Hall asked for any Open Discussion. No open discussion occurred.

Votes –

  • Ted Little – Absent
  • Brian Hester – In Favor
  • Mick Vaughn – In Favor
  • Tina Barnes – Opposed
  • Eric Vaughn – In Favor

Motion passes 3-1. Will be on the agenda for the next meeting Tuesday, September 5th, 2017.

Mayor entertained motion to adjourn.   Motion to adjourn made by E. Vaughn. Motion seconded by Brian Hester

Meeting adjourned

Click Here for the full ordinance: CCI31082017

Click here for audio of the meeting: