Common Council Meeting 01/06/2020

The Charlestown Common Council met for its first meeting of the year on Monday, January 6, 2020 at 6:30 PM. You can access a live video recording of the meeting at this link: Council Meeting 01/06/2020

The agenda for this meeting included the following items:

  • Opening
    • Call to Order
    • Pledge of Allegiance
    • Invocation
    • Determination of a Quorum and Roll Call
    • Approval of Agenda
  • Standing Business
    • Approval or Correction of Prior Meeting’s Minutes from 12/16/2019
    • Current Claims
    • Payroll Allowance Docket from 12/19/2019 to 01/04/2020
  • Public Comment Period
  • Old Business
  • New Business
    • Ordinances and Resolutions
      • Ordinance 2019-OR-20 AMENDMENT TO ZONING MAPS FOR DANBURY SUBDIVISION
      • Ordinance 2020-OR-1 AMENDED SALARY ORDINANCE
      • Resolution 2020-R-1 A RESOLUTION ESTABLISHING RULES OF CONDUCT FOR THE CITY OF CHARLESTOWN COMMON COUNCIL
    • Approval of Contracts
      • New Contract with Michael Gillenwater as Attorney for the Common Council
    • Election of Council President for new term
    • Council Appointments to Boards and Commissions
      • Redevelopment Commission
      • Planning and Zoning Commission
      • Board of Zoning Appeals
    • Council Members Updates
    • Mayor’s Update
    • Adjournment

Documents related to this meeting can be found below. NOTE – these documents were created for the meeting in DRAFT form and are not official until they have been voted on, approved, and signed by appropriate city agents.

Council Minutes 12.16.2019

Council Claims 01.06.2020

Council Fund 01.06.2020

PR Voucher 01.06.2020

Ord 2019-20

Ord 2020-1

Resolution 2020-R-1 Council Version

Resolution 2020-R-1 Mayor Version

Council Attorney Contract Michael Gillenwater

Common Council Meeting 10/07/2019

City-NEws-e1455073509249The Charlestown Common Council met for a regularly scheduled meeting on Monday, October 7 at 6:30 pm. Following is a summary of the meeting with full audio available at the end. 

  1. Call to Order/Pledge of Allegiance – led by CHS Girls Cross Country Team, who have won several championships this year.
  2. Invocation – led by Daniel Tucker from Charlestown First United Methodist Church
  3. Determination of a Quorum and Roll Call: Members present were Michael Vaughn (District 1), Tina Barnes (District 2), Ted Little (District 3), Brian Hester (District 4), and JT Cox (At Large). Also in attendance were Mayor Bob Hall, city attorney Michael Gillenwater, and Deputy Clerk Treasurer Heather Mick
  4. Approval of Agenda
    • Motion to approve made by Brian Hester
    • Seconded by JT Cox
    • No Discussion
    • Unanimous approval
  5. Approval of prior meeting’s Minutes, current claims and payroll allowance docket from 09/15/2019 to 10/06/2019 combined into one motion for consideration
    • Motion to approve made by Ted Little
    • Seconded by Brian Hester
    • No Discussion
    • Unanimous approval                               
  6. Ordinances and Resolutions:
    • Resolution No. 2019-R-16 – A Resolution Approving Statement of Benefits and Waiving Non-Compliance with Filing of Notice of Compliance for Real Estate Tax Abatement (3M Properties LLC)
      • Michael Gillenwater explained that last year the council approved a statement of benefits so that 3M Properties, LLC would qualify for a tax abatement. The owners did not file a compliance form. This resolution allows the compliance statement to be filed late so that the owners will qualify for a tax abatement. Ted Little asked if anyone from the company was in attendance and Mr. Gillenwater said they were not but that he has spoken to a representative about the issue. He said he did not tell them they needed to be in attendance.
      • Motion to approve made by Ted Little, who further recommended that there might be an effort to follow up on future abatements within 90 days of approval.
      • Seconded by Brian Hester
      • No Discussion
      • Unanimous approval
    • Resolution No. 2019-R-17 – A Resolution Amending the Fiscal Plan Prior to Annexing 271 Acres Contiguous with the City of Charlestown
      • Mr. Gillenwater said that he passed out a map to the council tonight. He said they are discussing the Mongold annexation on Highway 62. He said the council has previously passed an ordinance on this annexation on first reading. Following that approval representatives from Indiana DNR expressed concern about the amount of the state park included in the proposed annexation. The map distributed tonight represents a modified annexation plan with less land of the park included. He said that DNR does not wish to stop the annexation but would like to minimize its effects. He said the resolution amends the already approved fiscal plan. He said this does not equate to a major change but since the amount of territory is changing they wanted the fiscal plan to be in agreement with the annexation ordinance. Mayor Hall explained that DNR was worried about maintenance and drainage fees.
      • Motion to approve made by Ted Little
      • Seconded by Michael Vaughn.
      • During discussion Brian Hester asked if DNR approves of the modification. Mr. Gillenwater said that they seemed appreciative in an email.
      • Unanimous approval
    • Ordinance No. 2019-OR-7  –  An Ordinance Annexing Territory Contiguous to the City of Charlestown 
      • Mr. Gillenwater said that this legal description has been changed from the original annexation plan to reflect the reduction of impact on the state park
      • Motion to approve made by JT Cox
      • Seconded by Ted Little
      • No Discussion
      • Unanimous approval
  7. New Business: 2020 Budget Adoption Ordinance 2019-OR-12
    • Motion to approve made by Mike Vaughn
    • Seconded by Ted Little
    • No Discussion
    • Unanimous approval
  8. Mayor Hall said the next scheduled meeting is on Monday, November 4th. He proposed moving the date to the Monday following, on November 11th.
    • Motion to approve made by Mike Vaughn
    • Seconded by Ted Little
    • No Discussion
    • Unanimous approval
  9.  Adjournment:
    • Motion to adjourn made by JT Cox
    • Seconded by Ted Little
    • Unanimous approval

Audio:

 

Common Council Meeting 09/03/2019

City-NEws-e1455073509249The Charlestown Common Council met on Tuesday, September 3 at 6:30 PM for a rescheduled meeting due to the Labor Day holiday. Following is a summary of the meeting with full audio available at the end:

  1. Call to Order/Pledge of Allegiance led by Sophia and Gracie Adams, CHS students
  2. Invocation led by LC McCawley from the Charlestown Church of God
  3. Determination of a Quorum and Roll Call: Members present were Mike Vaughn (District 1), Tina Barnes (District 2), Ted Little (District 3), and Brian Hester (District 4). JT Cox (At Large) was absent. Also in attendance were Mayor Bob Hall, Clerk Treasurer Donna Coomer, and city attorney Michael Gillenwater.
  4. Approval of Agenda
    • Mayor Hall introduced an additional item, Resolution 2019-OR-12 for tax appropriation
      • Motion to approve the addition made by Mike Vaughn
      • Seconded by Ted Little
      • No Discussion
      • Unanimous Approval
    • Motion to approve modified agenda made by Ted Little
    • Seconded by Brian Hester
    • No Discussion
    • Unanimous approval
  5. Approval of prior meeting’s Minutes, current claims, and Payroll Allowance Docket from 08/12/2019 to 08/31/2019 combined into one motion for approval.
    • Motion to approve made by Brian Hester
    • Seconded by Mike Vaughn
    • No Discussion
    • Unanimous approval
  6. Public Comment:None
  7. Public Hearing:
    • Mongold Annexation
      • Kevin Young, land planner spoke to the council. He said that he represented the proposed subdivision part of the annexation and would be happy to answer questions regarding that.
      • John Craft, attorney, appeared on behalf of the proposed development. He said that if the annexation is approved he will bring back a Planned Unit Development proposal.
      • Hearing was closed
    • 2020 Budget Hearing
      • No speakers – hearing closed
  8. Ordinances and Resolutions:
    • Resolution No. 2019-R-13 –   A Resolution Transferring Certain Real Estate to the City of Charlestown, Indiana Department of Redevelopment (I.C. 36-1-11-8)
      • Mayor Hall said that there were about 13 parcels as a part of the Renaissance Project and one of the deeds had been made to the city and needed to be transferred.
      • Motion to approve made by Brian Hester
      • Seconded by Ted Little
      • No Discussion
      • Hester, Little, and Vaughn voted yes. Barnes voted no.
    • Resolution No. 2019-R-14 –   A Resolution Adopting a Fiscal Plan Prior to Annexing 1,808 Acres Contiguous with the City of Charlestown
      • Mayor Hall said this adopts a fiscal plan for the annexation that was the subject of the public hearing.
      • Motion to approve made by Ted Little
      • Seconded by Mike Vaughn
      • No Discussion
      • Unanimous Approval
  9. Old Business:
    • Ordinance 2019-OR -8 Second reading
      • Motion to approve made by Mike Vaughn
      • Seconded by Ted Little
      • No Discussion
      • Unanimous approval
  10. New Business – Resolution 2019-R-12 – Mayor Hall said that he sent it to the council by email and it deals with the tax rate. He presented it tonight for their consideration. He said the advertised rate will be 1.35 which is substantially higher than our current tax rate. He said the DLGF requires them to post the tax rate and it’s always higher than what it will actually be in January. He said he anticipates a reduction.
  11.  Adjournment:
    • Motion to adjourn made by Mike Vaughn
    • Seconded by Ted Little
    • Unanimous approval

Audio:

Common Council Meeting 08/19/2019

City-NEws-e1455073509249The Charlestown Common Council met for a regularly scheduled meeting on Monday, August 19, 2019 at 6:30 PM. Following is a summary of the meeting with audio available at the end. 

  1. Call to Order/Pledge of Allegiance led by Chris Spencer
  2. Invocation led by Reverend Daniel Tucker from the Charlestown United Methodist Church
  3. Determination of a Quorum and Roll Call: Members present were Mike Vaughn (District 1), Tina Barnes (District 2), Brian Hester (District 4), and JT Cox (At Large). Ted Little (District 3) was absent. Also in attendance were Mayor Bob Hall, Clerk Treasurer Donna Coomer, and city attorney Michael Gillenwater.
  4. Approval of Agenda:
    • Motion to approve made by Brian Hester
    • Seconded by JT Cox
    • No Discussion
    • Unanimous approval
  5. Approval prior meeting’s minutes, current claims, and payroll allowance docket from 07/29/2019 to 08/11/2019 combined into one motion
    • Motion to approve made by Mike Vaughn
    • Seconded by Brian Hester
    • No Discussion
    • Unanimous Approval
  6. Ordinances and Resolutions
    • Ordinance No. 2019-OR-8 – Additional Appropriation Ordinance
      • Mayor Hall explained that this appropriation is for paving coming out of the road and streets fund.
      • Motion to approve additional appropriation made by JT Cox
      • Seconded by Mike Vaughn
      • No Discussion
      • Unanimous Approval
    • Ordinance No. 2019-OR-9 – An Ordinance Annexing Territory Contiguous to the City of Charlestown
      • Mayor Hall explained that this ordinance annexes the Balmer Farm (67 acres) by Danbury Oaks. This is the second and final reading. Michael Gillenwater said if it’s approved it will go into effect in 2020.
      • Motion to approve annexation made by Brian Hester
      • Seconded by Mike Vaughn
      • No Discussion
      • Unanimous Approval
    • Ordinance No. 2019-OR-10 – An Ordinance Amending the City’s Capital Improvement Plan of the City of Charlestown, Indiana
      • Mayor Hall called for a motion to approve
      • Motion to approve made by Brian Hester
      • Seconded by JT Cox
      • No Discussion
      • Hester, Vaughn, and Cox voted yes. Barnes voted no.
    • Ordinance No. 2019-OR-11 – An Ordinance Amending Ordinance No. 2018-OR-13, An Ordinance Authorizing Water Utility Sale Credits for Existing Water Utility Customers in the City of Charlestown
      • Mayor Hall explained that the original ordinance for the water credits contained a typo. He said this ordinance amends the cost from $18.50 to $18.00.
        • Motion to approve made by JT Cox
        • Seconded by Mike Vaughn
        • No Discussion
        • Unanimous Approval
      • Mayor Hall entertained a motion to suspend the rules in anticipation of passing this ordinance on second reading
        • Motion made by JT Cox
        • Seconded by Brian Hester
        • No Discussion
        • Unanimous approval
      • Motion to approve on second and final reading made by Brian Hester
      • Seconded by Mike Vaughn
      • No Discussion
      • Unanimous Approval
  7. Mayor Hall entertained a motion to change the date of the next meeting from Monday, September 2ndto Tuesday, September 3rdat the same time to accommodate the Labor Day holiday
    • Motion to move meeting made by JT Cox
    • Seconded by Mike Vaughn
    • No Discussion
    • Unanimous Approval
  8. Mayor Hall said next Tuesday morning at 10:00am construction will begin on the Renaissance Project.
  9.  Adjournment
    • Motion to Adjourn made by JT Cox
    • Seconded by Brian Hester
    • Unanimous Approval

Audio available here: