Board of Public Works Meeting 12/16/2019

7ab1a11b-853b-474b-97c1-1815c11e4bdaThe Charlestown Board of Public Works met for a regularly scheduled meeting on Monday, December 16, 2019 at 9:00 am. Following is a summary of the meeting with full audio available at the end: 

  1. Call to Order/Pledge of Allegiance
  2. Determination of a Quorum and Roll Call: Members present were Ted Little, Ben Ledbetter, and Mayor Bob Hall. Also in attendance were Clerk Treasurer Donna Coomer and city attorney Michael Gillenwater
  3. Approval of prior meeting’s minutes, current claims, and payroll allowance docket from 11/29/2019 to 12/08/2019 combined into one motion for approval.
    • Motion to approve made by Ben Ledbetter
    • Seconded by Ted Little
    • No Discussion
    • Unanimous approval
  4. Contract – Clerk Treasurer (Technical Support)
    • John Spencer passed out a contract to the board. This contract engages him to provide technical support only to the Clerk Treasurer’s office beginning at the first of the year. It will allow him to complete a wiring project (one-time fee) and provide ongoing support (fee not disclosed).
      • Motion to approve made by Ted Little
      • Seconded by Ben Ledbetter
      • No Discussion
      • Unanimous approval
  5. Sewer expansion – Bob Hall entertained a motion to approve sewer capacity letters to Danbury Oaks and Skippers Ridge
    • Motion to approve made by Ted Little
    • Seconded by Ben Ledbetter
    • No Discussion
    • Unanimous approval
  6. Clock Tower Contract – Ben Ledbetter explained that they have been discussing for some time the addition of a clock tower on the city square in partnership with the Beautification Committee and gift funds donated by DA, Inc. He presented the proposal to the Board for their consideration. Donna Coomer explained that it’s a two-faced clock, black and antique brass with raised letters, and will have a “donated by” statement on it. Ben Ledbetter noted that there used to be a clock on the city square.
    • Motion to approve contract for the clock construction up to $25,000 made by Ben Ledbetter
    • Seconded by Ted Little
    • No additional discussion
    • Unanimous approval
  7. Old Phones/Computers – Bob Hall said they have a box of old phones and old computers/laptops and the State Board of Accounts has directed them on their disposal. Mayor Hall asked that a deputy Clerk Treasurer be able to determine if this equipment is obsolete and determine value of these surplus items.
    • Motion to approve made by Ted Little
    • Seconded by Ben Ledbetter
    • No Discussion
    • Unanimous approval
  8. Waiver of Conflict of Interest – Bob Hall said that the city attorney, Michael Gillenwater, has asked the Board to provide him with a waiver of potential conflict of interest or ethical conflicts going forward. Michael Gillenwater said it allows him to represent people before the Board in the future.
    • Motion to approve made by Ben Ledbetter
    • Seconded by Ted Little
    • No Discussion
    • Unanimous approval
  9. Mayor Hall thanked the Board members for their service and announced this will be their last meeting since the new Board will take over in January. 
  10. Adjournment
    • Motion to adjourn made by Ben Ledbetter
    • Seconded by Ted Little
    • No Discussion
    • Unanimous approval

Audio available here (12:24):

Redevelopment Commission 12/10/2019

City-NEws-e1455073509249The Charlestown Redevelopment Commission met for a regularly scheduled meeting on Tuesday, December 10 at 9:00 am. Following is a summary of the meeting with audio available at the end. 

  1. Call to order/pledge of allegiance led by Ben Ledbetter
  2. Determination of a quorum and roll call: Members present were Eric Vaughn, George Roberts, Ted Little, and Mayor Bob Hall. Pat Glotzbach was absent. Also in attendance were Clerk Treasurer Donna Coomer and city attorney Michael Gillenwater.
  3. Prior meeting’s minutes, current claims, and payroll allowance docket from 11/11/2019 to 12/07/2019 combined into one motion for consideration.
    • Motion to approve made by Ted Little
    • Seconded by Eric Vaughn
    • No Discussion
    • Unanimous approval
  4. Resolution 2019-R-9 “A Resolution Transferring Certain Real Estate (IC 36-1-11-8)
    • Motion to approve made by Eric Vaughn
    • Seconded by George Roberts
    • No Discussion
    • Unanimous approval
  5. Partial release of mortgage on lot 27 in Springville Manor
    • Motion to approve made by Ted Little
    • Seconded by George Roberts
    • No Discussion
    • Unanimous approval
  6. ARC Request
    • Extension for development contract for Lot 1 of the Renaissance Project until December 2020.
      • Jason Sams from ARC spoke to the commission and said that they have built the building pad but ran into some soil conditions that required extra work to support the structure. As of Friday they will have a pier company mobilized to drill supports. They would like to extend their development agreement to December 2020. They are targeting the first of September for completion but wanted this extension to cover that period.
      • Motion to approve amendment and extension made by Ted Little
      • Seconded by Eric Vaughn
      • No Discussion
      • Unanimous approval
    • Partial payment of bond – Jason Sams requested a partial draw on the bond for the Renaissance Project in the amount of $521,748. Infrastructure improvements include sidewalks, curbs, and paving. He is formally asking to have this claim processed.
        • Motion to approve made by Eric Vaughn
        • Seconded by George Roberts
        • No discussion
        • Unanimous approval
  7. Michael Gillenwater
    • Mr. Gillenwater said that he has represented the commission for 16 years and that in the future he might represent others who come before the commission. He distributed to the commission a waiver of potential conflict of interest in the event he represents someone in that capacity.
    • Motion to approve the waiver of potential conflict of interest made by George Roberts
    • Seconded by Ted Little
    • No Discussion
    • Unanimous approval
  8. Mayor Hall thanked the commission for their service and said this will be the last redevelopment commission for the year. He wished the new board luck in the future and thanked Donna Coomer for her service as secretary to the board.
  9. Adjournment
    • Motion to adjourn made by Eric Vaughn
    • Seconded by George Roberts
    • Unanimous approval

Common Council Meeting 12/02/2019

City-NEws-e1455073509249The Charlestown Common Council met for a regularly scheduled meeting on Monday, December 2, 2019 at 6:30 PM. Following is a summary of the meeting with full audio available at the end: 

  1. Call to order/Pledge of Allegiance led by Mike Vaughn
  2. Invocation led by Daniel Tucker from the First United Methodist Church
  3. Determination of a Quorum and Roll Call – Members present were Mike Vaughn (District 1), Tina Barnes (District 2), Ted Little (District 3), Brian Hester (District 4), and JT Cox (At Large). Also present were Mayor Bob Hall, Clerk Treasurer Donna Coomer, and city attorney Michael Gillenwater
  4. Approval of Agenda
    • Motion to approve made by Brian Hester
    • Seconded by Ted Little 
    • No Discussion
    • Unanimous approval
  5. Approval of prior meeting’s minutes, current claims, and payroll allowance docket from 11/11/2019 to 11/28/2019 combined into one motion for approval
    • Motion to approve made by Mike Vaughn
    • Seconded by JT Cox
    • No Discussion
    • Unanimous approval
  6. Ordinances and Resolutions
    • Ordinance No. 2019-OR-15 – Additional Appropriation Ordinance
      • Police Chief Keith McDonald addressed the Council and explained that every five years their bullet resistant vests expire. He presented a quote for the purchase of new vests. They were awarded nearly $7,400 of a grant and he asked the council to approve the purchase of 26 vests for full time and reserve vests. 
      • Motion to approve made by Ted Little
      • Seconded by Brian Hester
      • No Discussion
      • Unanimous approval 
      • Mayor Hall entertained a motion to suspend the rules in anticipation of approving this ordinance on its second reading
        • Motion to approve made by Mike Vaughn
        • Seconded by Ted Little
        • No Discussion
        • Unanimous approval 
      • Motion to approve ordinance on second and final reading made by JT Cox
      • Seconded by Mike Vaughn
      • No Discussion
      • Unanimous approval 
    • Ordinance No. 2019-OR-16 – An Ordinance Amending 2019-OR-14 An Ordinance Establishing Salaries for Elected Officials of the City of Charlestown, Indiana for the Year 2020
      • Motion to approve made by Brian Hester
      • Seconded by Ted Little 
      • During discussion Mayor Hall noted there were no changes in the elected officials’ salaries
      • Unanimous approval
      • Mayor Hall entertained a motion to suspend the rules in anticipation of approving this ordinance on its second reading
        • Motion to approve made by JT Cox
        • Seconded by Mike Vaughn
        • No Discussion
        • Unanimous approval 
      • Motion to approve ordinance on second and final reading made by Brian Hester
      • Seconded by JT Cox
      • No Discussion
      • Unanimous approval 
    • Ordinance No. 2019-OR-17 – An Ordinance Establishing Sanitary Board
      • Council Member Brian Hester addressed this ordinance before a vote was called he said that the Board of Public Works has said that our sewer plant is in need of replacement. He said that there has been information put out that he wanted to refute. First he clarified that Bob Hall has never been considered for this new board. Second he clarified that this new board is not being set up to sell the utility. Third he said that claims of sewer rates being increased are untrue. He said he spoke to our mayor-elect who requested that this ordinance be postponed until the new council takes office and she assumes office. He agrees it is important to wait to consider this ordinance until the new year. He made a motion to table the ordinance. 
      • Mayor Bob Hall asked Brian Hester to address the origin of the ordinance and that he had never been involved in discussions about this ordinance. Mayor Hall said this is not his idea and he did not come up with a sewer board. He said that it’s his understanding that the new council is the group that came up with the idea. He said he wasn’t aware it would be on the agenda tonight. He said the new council will be the one to consider this and that they are not planning major expenses. He said we will have one more council meeting and one more Board of Public Works and Redevelopment meeting. 
      • Motion to table seconded by Mike Vaughn
      • No Discussion
      • Unanimous approval 
    • Ordinance No. 2019-OR-19 – An Ordinance Providing for the Transfer of Appropriations for Departments of the City of Charlestown, Indiana for the Year 2019 as Requested by the Mayor and Forwarded to the Common Council for their Action and Passage Pursuant to IC 6-1-1-18-6
      • Motion to approve made by Ted Little
      • Seconded by Brian Hester
      • No Discussion
      • Unanimous approval 
      • Mayor Hall entertained a motion to suspend the rules in anticipation of approving this ordinance on its second reading
        • Motion to approve made by Brian Hester
        • Seconded by Mike Vaughn 
        • No Discussion
        • Unanimous approval 
      • Motion to approve ordinance on second and final reading made by Ted Little
      • Seconded by Brian Hester
      • No Discussion
      • Unanimous approval 
    • Resolution No. 2019-R-18 – A Resolution Accepting Transfer of Real Estate (IC 36-1-11-8
      • Mayor Hall said the Board of Public Works wants to close out the transfer and payment for land purchased from Clark and Brenda Nickles. He said they owe them $250,000 and he wants to present a payoff resolution to them at the next board meeting. Tonight’s resolution transfers the property and doesn’t mention the payoff but he will bring that part back to them.
      • Motion to approve made by JT Cox
      • Seconded by Mike Vaughn
      • No Discussion
      • Unanimous approval 
  7. Adjournment
    • Motion to adjourn made by JT Cox
    • Seconded by Mike Vaughn
    • Unanimous approval

Audio here:

Board of Public Works Meeting 12/02/2019

7ab1a11b-853b-474b-97c1-1815c11e4bdaThe Charlestown Board of Public Works met for a regularly scheduled meeting on Monday, December 2 at 9:00 am. Following is a summary of the meeting with full audio available at the end: 

  1. Call to Order/Pledge of Allegiance led by Jason Broady
  2. Determination of a Quorum and Roll Call – Members in attendance were Ben Ledbetter, Ted Little, and Mayor Bob Hall. Also in attendance were city attorney Michael Gillenwater and Deputy Clerk Treasurer Nancy Rogers
  3. Approval of prior meeting’s minutes, current claims, and payroll allowance docket from 11/17/2019 to 11/28/2019 combined into one motion for approval
    • Mayor Hall added a $4,500 claim from Brian Rosenberger for sidewalk work to the existing list
    • Motion to approve all items made by Ben Ledbetter
    • Seconded by Ted Little
    • No Discussion
    • Unanimous approval
  4. Approval of Contracts
    • Back-up Computer System Contract – C3 Tech
      • John Spencer presented this contract as a monthly virtual backup service for the Clerk Treasurer’s computer system. The contract included a one time amount of $2,079.13 and a monthly service fee of $425.98/month. He said this virtual backup activates in the event of a power failure on the Clerk Treasurer’s computer system.
      • Motion to approve made by Ted Little
      • Seconded by Ben Ledbetter
      • No Discussion
      • Unanimous approval
  5. New Business
    • Water, Wastewater, & Sanitation Charge Offs in the amount of $6,523.98
      • Motion to approve made by Ted Little
      • Seconded by Ben Ledbetter
      • No Discussion
      • Unanimous Approval
  6. Police Chief Keith McDonald
    • Chief McDonald made recommendations to the board for promotions within the police department. He said that TeJuan Johnson and Kenny King have been placed in leadership positions and recommends that they be promoted to the rank of Sergeant. He also is making a recommendation for Captain.
    • Chief McDonald made the following statements about TeJuan Johnson. He had experience in corrections and served as a reserve officer for CHPD before joining full time in 2008 and now serves as the narcotics Detective. He said that he has been placed in a supervisory role and has experience making difficult decisions in that role. 
    • Chief McDonald made the following statements about Kenny King. He began law enforcement in 2008 in the Indianapolis Public School System. He then served with the Sellersburg Police Department and came to CHPD as a lateral hire in 2017. He also completed educational programs at Vincennes University and serves as a field training officer for CHPD. He said that he has demonstrated maturity and good decision-making. 
    • Chief McDonald made the following statements about Brion Gilbert. He was hired at Lafayette Police Department in Louisiana in 1997. He has extensive background and advanced SWAT courses and schooling. He is a certified ground fighter instructor. He serves as the Southeast Regional SWAT sniper. He is also a defensive tactics instructor. He has served CHPD as a lieutenant since 2017 and before that he earned the rank of Sergeant from 2012 to 2017. He is being recommended for the rank of Captain.
    • Ben Ledbetter and Ted Little praised the officers of the CHPD for their work and commitment to the Charlestown community.
    • Mayor Hall said that this process has been in the works for several months and that they were going to propose this three months ago but were delayed by the election. He praised the CHPD and Chief McDonald for the work they do.
      • Motion to approve the recommended promotions made by Ted Little
      • Seconded by Ben Ledbetter
      • No Discussion
      • Unanimous approval
    • Brion Gilbert thanked the Charlestown community for the opportunity to serve as well as his fellow officers for serving with him. 
  7. Shane Spicer – City Engineer – no update
  8. Adjournment
    • Motion to adjourn made by Ben Ledbetter
    • Seconded by Ted Little
    • Unanimous approval

 

Board of Public Works 11/18/2019

image0The Charlestown Board of Public Works met for a regularly scheduled meeting on Monday, November 18, 2019 at 9:00 am. Following is a summary of the meeting with audio available at the end. 

  1. Call to Order/Pledge of Allegiance
  2. Determination of a Quorum and Roll Call: Members present were Ted Little, Ben Ledbetter, and Mayor Bob Hall. Also in attendance were city attorney Michael Gillenwater and Clerk Treasurer Donna Coomer
  3. Approval of prior meeting’s minutes, current claims, and payroll allowance docket from 11/02/2019 to 11/16/2019 combined into one motion for approval.
    • Motion to approve made by Ben Ledbetter
    • Seconded by Ted Little
    • No Discussion
    • Unanimous approval
  4. Public Comment
    • Gordon Horine spoke to the board about adding another home at his property. He needs to run sewer to an existing lift station. He spoke to Mike Perry and he didn’t think it would be an issue but said he needed to speak to the board. Mayor Hall asked Mr. Horine where the structure is and he said it’s next to the rock quarry just outside the city limits. He has not sought building approval and has waited until he clears the board here first. Ted Little asked if he’s referring to the lift station that was added in 2006 and Mr. Horine said yes. Mr. Gillenwater asked if Mr. Horine will waive his right to remonstrate if the city were to annex his property and Mr. Horine said he is not opposed to an annexation.
  5. Assistant Chief Tim Wolff appeared before the board to ask if some of the officers can be paid for their PTO time. The department has been short staffed and rather than take the time off some of them have requested they receive the pay instead. He said he has a small surplus in his payroll budget. Mayor Hall said that with Christmas coming up there will be additional stresses on staffing and recommended approval of the PTO pay.
    • Motion to approve PTO pay made by Ted Little
    • Seconded by Ben Ledbetter
    • No Discussion
    • Unanimous Approval
  6. Tyler Friesz with Saegesser Engineering presented the final payment and change order for Wingham Paving. The final change order was a decrease of $12,990.42 so this pay application will total $401,092.99, which is under their original contract price.
    • Motion to approve change order and final payment made by Ben Ledbetter
    • Seconded by Ted Little
    • During discussion Mayor Hall said this has been the best paving experience he’s ever had and the company has done an incredible job and they’ve had no complaints.
    • Unanimous approval
  7. New Business
    • Water, Wastewater & Sanitation Charge Offs
      • Motion to approve made by Ben Ledbetter
      • Seconded by Ted Little
      • No Discussion
      • Unanimous approval
  8.  Adjournment
    • Motion to adjourn made by Ben Ledbetter
    • Seconded by Ted Little
    • Unanimous approval

Audio:

Redevelopment Commission Meeting 11/12/2019

City-NEws-e1455073509249The Charlestown Redevelopment Commission met for a regularly scheduled meeting on Tuesday, November 12 at 9:00am. Following is a summary of the meeting with audio available:

  1. Call to Order/Pledge of Allegiance
  2. Determination of a Quorum and Roll Call: Members present were Pat Glotzbach, Eric Vaughn, and Mayor Bob Hall. George Roberts and Ted Little were absent. Also in attendance were Clerk Treasurer Donna Coomer and city attorney Michael Gillenwater
  3. Prior meeting’s minutes, current claims, and payroll allowance docket from 10/07/2019 to 11/10/2019 combined into one motion for approval.
    • Motion to approve made by Eric Vaughn
    • Seconded by Pat Glotzbach
    • No Discussion
    • Unanimous approval
  4. New Business
    • Claim entered for payment to Wheatley Group (for economic development consulting) in the amount of $15,000
      • Motion to approve made by Pat Glotzbach
      • Seconded by Eric Vaughn
      • No Discussion
      • Unanimous Approval
    • Partial Release of Mortgage in Springville Manor – Lot #30
      • Motion to approve made by Eric Vaughn
      • Seconded by Pat Glotzbach
      • No Discussion
      • Unanimous approval
    • Mayor Hall noted that there are approximately four lots remaining in Springville Manor. He entertained a motion to release the remaining lots to be sold to the general population rather than hold them in reserve for Pleasant Ridge residents.
      • Motion to approve made by Eric Vaughn
      • Seconded by Pat Glotzbach
      • Pat Glotzbach asked how much they’re selling for and Mayor Hall said approximately $109,000
      • Unanimous approval
    • Claim entered for payment to Associated Appraisal Group in the amount of $3,000 for appraisal on the Renaissance Highway 62 project
      • Motion to approve payment made by Pat Glotzbach
      • Seconded by Eric Vaughn
      • No Discussion
      • Unanimous approval
    • Mayor Hall made a motion to pay the remaining balance owed to Clark and Brenda Nickles in their purchase contract. 
      • Motion to approve payment made by Eric Vaughn
      • Seconded by Pat Glotzbach
      • Pat Glotzbach asked the remaining balance and Mayor Hall said $250,000.
      • Unanimous approval
  5. Adjournment
    • Motion to adjourn made by Eric Vaughn
    • Seconded by Pat Glotzbach
    • Unanimous approval

Common Council Meeting 11/11/2019

City-NEws-e1455073509249The Charlestown Common Council met for a rescheduled meeting on Monday, November 11, 2019 at 6:30 PM (to make up for the skipped meeting from 11/04 due to it being the night before the municipal election). Following is a summary of the meeting with audio (4:59).

  1. Call to order/Pledge of Allegiance led by Ben Ledbetter
  2. Determination of a quorum and roll call: Members present were Mike Vaughn (District 1), Tina Barnes (District 2), Ted Little (District 3), Brian Hester (District 4), and JT Cox (At Large). Also in attendance were Mayor Bob Hall, Clerk Treasurer Donna Coomer, and city attorney Michael Gillenwater
  3. Approval of Agenda
    • Motion to approve made by Brian Hester
    • Seconded by JT Cox
    • No Discussion
    • Unanimous Approval
  4. Prior meeting’s minutes, current claims, and payroll allowance docket from 10/07/2019 to 11/10/2019 combined into one motion
    • Motion to approve made by Ted Little
    • Seconded by Brian Hester
    • No Discussion
    • Unanimous Approval
  5. Ordinance No 2019-OR-18 – An Ordinance Sustaining Plan Commission Recommendation for an Amendment to the Zoning Maps of the City of Charleston, Indiana for the Skippers Ridge Planned Unit Development
    • Motion to approve made by Mike Vaughn
    • Seconded by Brian Hester
    • No Discussion
    • Unanimous approval
    • Mayor Hall entertained a motion to suspend the rules in anticipation of passing the ordinance on a second and final reading
      • Motion to approve made by JT Cox
      • Seconded by Mike Vaughn
      • No Discussion
      • Unanimous approval
    • Mayor Hall called for the second and final reading of Ordinance No 2019-OR-18
      • Motion to approve made by Ted Little
      • Seconded by Mike Vaughn
      • No Discussion
      • Unanimous approval
  6. Resolution 2019-R-19 A Resolution Approving Funding for Necessary and Appropriate Enhancements for the Quality of Life of the Citizens of the City of Charlestown
    • Motion to approve made by Ted Little
    • Seconded by Brian Hester
    • No Discussion
    • Mike Vaughn, Ted Little, Brian Hester, and JT Cox voted in favor. Tina Barnes voted against.
  7. Adjournment
    • Motion to adjourn made by JT Cox
    • Seconded by Ted Little
    • Unanimous approval