Common Council Meeting 12/02/2019

City-NEws-e1455073509249The Charlestown Common Council met for a regularly scheduled meeting on Monday, December 2, 2019 at 6:30 PM. Following is a summary of the meeting with full audio available at the end: 

  1. Call to order/Pledge of Allegiance led by Mike Vaughn
  2. Invocation led by Daniel Tucker from the First United Methodist Church
  3. Determination of a Quorum and Roll Call – Members present were Mike Vaughn (District 1), Tina Barnes (District 2), Ted Little (District 3), Brian Hester (District 4), and JT Cox (At Large). Also present were Mayor Bob Hall, Clerk Treasurer Donna Coomer, and city attorney Michael Gillenwater
  4. Approval of Agenda
    • Motion to approve made by Brian Hester
    • Seconded by Ted Little 
    • No Discussion
    • Unanimous approval
  5. Approval of prior meeting’s minutes, current claims, and payroll allowance docket from 11/11/2019 to 11/28/2019 combined into one motion for approval
    • Motion to approve made by Mike Vaughn
    • Seconded by JT Cox
    • No Discussion
    • Unanimous approval
  6. Ordinances and Resolutions
    • Ordinance No. 2019-OR-15 – Additional Appropriation Ordinance
      • Police Chief Keith McDonald addressed the Council and explained that every five years their bullet resistant vests expire. He presented a quote for the purchase of new vests. They were awarded nearly $7,400 of a grant and he asked the council to approve the purchase of 26 vests for full time and reserve vests. 
      • Motion to approve made by Ted Little
      • Seconded by Brian Hester
      • No Discussion
      • Unanimous approval 
      • Mayor Hall entertained a motion to suspend the rules in anticipation of approving this ordinance on its second reading
        • Motion to approve made by Mike Vaughn
        • Seconded by Ted Little
        • No Discussion
        • Unanimous approval 
      • Motion to approve ordinance on second and final reading made by JT Cox
      • Seconded by Mike Vaughn
      • No Discussion
      • Unanimous approval 
    • Ordinance No. 2019-OR-16 – An Ordinance Amending 2019-OR-14 An Ordinance Establishing Salaries for Elected Officials of the City of Charlestown, Indiana for the Year 2020
      • Motion to approve made by Brian Hester
      • Seconded by Ted Little 
      • During discussion Mayor Hall noted there were no changes in the elected officials’ salaries
      • Unanimous approval
      • Mayor Hall entertained a motion to suspend the rules in anticipation of approving this ordinance on its second reading
        • Motion to approve made by JT Cox
        • Seconded by Mike Vaughn
        • No Discussion
        • Unanimous approval 
      • Motion to approve ordinance on second and final reading made by Brian Hester
      • Seconded by JT Cox
      • No Discussion
      • Unanimous approval 
    • Ordinance No. 2019-OR-17 – An Ordinance Establishing Sanitary Board
      • Council Member Brian Hester addressed this ordinance before a vote was called he said that the Board of Public Works has said that our sewer plant is in need of replacement. He said that there has been information put out that he wanted to refute. First he clarified that Bob Hall has never been considered for this new board. Second he clarified that this new board is not being set up to sell the utility. Third he said that claims of sewer rates being increased are untrue. He said he spoke to our mayor-elect who requested that this ordinance be postponed until the new council takes office and she assumes office. He agrees it is important to wait to consider this ordinance until the new year. He made a motion to table the ordinance. 
      • Mayor Bob Hall asked Brian Hester to address the origin of the ordinance and that he had never been involved in discussions about this ordinance. Mayor Hall said this is not his idea and he did not come up with a sewer board. He said that it’s his understanding that the new council is the group that came up with the idea. He said he wasn’t aware it would be on the agenda tonight. He said the new council will be the one to consider this and that they are not planning major expenses. He said we will have one more council meeting and one more Board of Public Works and Redevelopment meeting. 
      • Motion to table seconded by Mike Vaughn
      • No Discussion
      • Unanimous approval 
    • Ordinance No. 2019-OR-19 – An Ordinance Providing for the Transfer of Appropriations for Departments of the City of Charlestown, Indiana for the Year 2019 as Requested by the Mayor and Forwarded to the Common Council for their Action and Passage Pursuant to IC 6-1-1-18-6
      • Motion to approve made by Ted Little
      • Seconded by Brian Hester
      • No Discussion
      • Unanimous approval 
      • Mayor Hall entertained a motion to suspend the rules in anticipation of approving this ordinance on its second reading
        • Motion to approve made by Brian Hester
        • Seconded by Mike Vaughn 
        • No Discussion
        • Unanimous approval 
      • Motion to approve ordinance on second and final reading made by Ted Little
      • Seconded by Brian Hester
      • No Discussion
      • Unanimous approval 
    • Resolution No. 2019-R-18 – A Resolution Accepting Transfer of Real Estate (IC 36-1-11-8
      • Mayor Hall said the Board of Public Works wants to close out the transfer and payment for land purchased from Clark and Brenda Nickles. He said they owe them $250,000 and he wants to present a payoff resolution to them at the next board meeting. Tonight’s resolution transfers the property and doesn’t mention the payoff but he will bring that part back to them.
      • Motion to approve made by JT Cox
      • Seconded by Mike Vaughn
      • No Discussion
      • Unanimous approval 
  7. Adjournment
    • Motion to adjourn made by JT Cox
    • Seconded by Mike Vaughn
    • Unanimous approval

Audio here:

Board of Public Works Meeting 12/02/2019

7ab1a11b-853b-474b-97c1-1815c11e4bdaThe Charlestown Board of Public Works met for a regularly scheduled meeting on Monday, December 2 at 9:00 am. Following is a summary of the meeting with full audio available at the end: 

  1. Call to Order/Pledge of Allegiance led by Jason Broady
  2. Determination of a Quorum and Roll Call – Members in attendance were Ben Ledbetter, Ted Little, and Mayor Bob Hall. Also in attendance were city attorney Michael Gillenwater and Deputy Clerk Treasurer Nancy Rogers
  3. Approval of prior meeting’s minutes, current claims, and payroll allowance docket from 11/17/2019 to 11/28/2019 combined into one motion for approval
    • Mayor Hall added a $4,500 claim from Brian Rosenberger for sidewalk work to the existing list
    • Motion to approve all items made by Ben Ledbetter
    • Seconded by Ted Little
    • No Discussion
    • Unanimous approval
  4. Approval of Contracts
    • Back-up Computer System Contract – C3 Tech
      • John Spencer presented this contract as a monthly virtual backup service for the Clerk Treasurer’s computer system. The contract included a one time amount of $2,079.13 and a monthly service fee of $425.98/month. He said this virtual backup activates in the event of a power failure on the Clerk Treasurer’s computer system.
      • Motion to approve made by Ted Little
      • Seconded by Ben Ledbetter
      • No Discussion
      • Unanimous approval
  5. New Business
    • Water, Wastewater, & Sanitation Charge Offs in the amount of $6,523.98
      • Motion to approve made by Ted Little
      • Seconded by Ben Ledbetter
      • No Discussion
      • Unanimous Approval
  6. Police Chief Keith McDonald
    • Chief McDonald made recommendations to the board for promotions within the police department. He said that TeJuan Johnson and Kenny King have been placed in leadership positions and recommends that they be promoted to the rank of Sergeant. He also is making a recommendation for Captain.
    • Chief McDonald made the following statements about TeJuan Johnson. He had experience in corrections and served as a reserve officer for CHPD before joining full time in 2008 and now serves as the narcotics Detective. He said that he has been placed in a supervisory role and has experience making difficult decisions in that role. 
    • Chief McDonald made the following statements about Kenny King. He began law enforcement in 2008 in the Indianapolis Public School System. He then served with the Sellersburg Police Department and came to CHPD as a lateral hire in 2017. He also completed educational programs at Vincennes University and serves as a field training officer for CHPD. He said that he has demonstrated maturity and good decision-making. 
    • Chief McDonald made the following statements about Brion Gilbert. He was hired at Lafayette Police Department in Louisiana in 1997. He has extensive background and advanced SWAT courses and schooling. He is a certified ground fighter instructor. He serves as the Southeast Regional SWAT sniper. He is also a defensive tactics instructor. He has served CHPD as a lieutenant since 2017 and before that he earned the rank of Sergeant from 2012 to 2017. He is being recommended for the rank of Captain.
    • Ben Ledbetter and Ted Little praised the officers of the CHPD for their work and commitment to the Charlestown community.
    • Mayor Hall said that this process has been in the works for several months and that they were going to propose this three months ago but were delayed by the election. He praised the CHPD and Chief McDonald for the work they do.
      • Motion to approve the recommended promotions made by Ted Little
      • Seconded by Ben Ledbetter
      • No Discussion
      • Unanimous approval
    • Brion Gilbert thanked the Charlestown community for the opportunity to serve as well as his fellow officers for serving with him. 
  7. Shane Spicer – City Engineer – no update
  8. Adjournment
    • Motion to adjourn made by Ben Ledbetter
    • Seconded by Ted Little
    • Unanimous approval

 

Board of Public Works 11/18/2019

image0The Charlestown Board of Public Works met for a regularly scheduled meeting on Monday, November 18, 2019 at 9:00 am. Following is a summary of the meeting with audio available at the end. 

  1. Call to Order/Pledge of Allegiance
  2. Determination of a Quorum and Roll Call: Members present were Ted Little, Ben Ledbetter, and Mayor Bob Hall. Also in attendance were city attorney Michael Gillenwater and Clerk Treasurer Donna Coomer
  3. Approval of prior meeting’s minutes, current claims, and payroll allowance docket from 11/02/2019 to 11/16/2019 combined into one motion for approval.
    • Motion to approve made by Ben Ledbetter
    • Seconded by Ted Little
    • No Discussion
    • Unanimous approval
  4. Public Comment
    • Gordon Horine spoke to the board about adding another home at his property. He needs to run sewer to an existing lift station. He spoke to Mike Perry and he didn’t think it would be an issue but said he needed to speak to the board. Mayor Hall asked Mr. Horine where the structure is and he said it’s next to the rock quarry just outside the city limits. He has not sought building approval and has waited until he clears the board here first. Ted Little asked if he’s referring to the lift station that was added in 2006 and Mr. Horine said yes. Mr. Gillenwater asked if Mr. Horine will waive his right to remonstrate if the city were to annex his property and Mr. Horine said he is not opposed to an annexation.
  5. Assistant Chief Tim Wolff appeared before the board to ask if some of the officers can be paid for their PTO time. The department has been short staffed and rather than take the time off some of them have requested they receive the pay instead. He said he has a small surplus in his payroll budget. Mayor Hall said that with Christmas coming up there will be additional stresses on staffing and recommended approval of the PTO pay.
    • Motion to approve PTO pay made by Ted Little
    • Seconded by Ben Ledbetter
    • No Discussion
    • Unanimous Approval
  6. Tyler Friesz with Saegesser Engineering presented the final payment and change order for Wingham Paving. The final change order was a decrease of $12,990.42 so this pay application will total $401,092.99, which is under their original contract price.
    • Motion to approve change order and final payment made by Ben Ledbetter
    • Seconded by Ted Little
    • During discussion Mayor Hall said this has been the best paving experience he’s ever had and the company has done an incredible job and they’ve had no complaints.
    • Unanimous approval
  7. New Business
    • Water, Wastewater & Sanitation Charge Offs
      • Motion to approve made by Ben Ledbetter
      • Seconded by Ted Little
      • No Discussion
      • Unanimous approval
  8.  Adjournment
    • Motion to adjourn made by Ben Ledbetter
    • Seconded by Ted Little
    • Unanimous approval

Audio:

Redevelopment Commission Meeting 11/12/2019

City-NEws-e1455073509249The Charlestown Redevelopment Commission met for a regularly scheduled meeting on Tuesday, November 12 at 9:00am. Following is a summary of the meeting with audio available:

  1. Call to Order/Pledge of Allegiance
  2. Determination of a Quorum and Roll Call: Members present were Pat Glotzbach, Eric Vaughn, and Mayor Bob Hall. George Roberts and Ted Little were absent. Also in attendance were Clerk Treasurer Donna Coomer and city attorney Michael Gillenwater
  3. Prior meeting’s minutes, current claims, and payroll allowance docket from 10/07/2019 to 11/10/2019 combined into one motion for approval.
    • Motion to approve made by Eric Vaughn
    • Seconded by Pat Glotzbach
    • No Discussion
    • Unanimous approval
  4. New Business
    • Claim entered for payment to Wheatley Group (for economic development consulting) in the amount of $15,000
      • Motion to approve made by Pat Glotzbach
      • Seconded by Eric Vaughn
      • No Discussion
      • Unanimous Approval
    • Partial Release of Mortgage in Springville Manor – Lot #30
      • Motion to approve made by Eric Vaughn
      • Seconded by Pat Glotzbach
      • No Discussion
      • Unanimous approval
    • Mayor Hall noted that there are approximately four lots remaining in Springville Manor. He entertained a motion to release the remaining lots to be sold to the general population rather than hold them in reserve for Pleasant Ridge residents.
      • Motion to approve made by Eric Vaughn
      • Seconded by Pat Glotzbach
      • Pat Glotzbach asked how much they’re selling for and Mayor Hall said approximately $109,000
      • Unanimous approval
    • Claim entered for payment to Associated Appraisal Group in the amount of $3,000 for appraisal on the Renaissance Highway 62 project
      • Motion to approve payment made by Pat Glotzbach
      • Seconded by Eric Vaughn
      • No Discussion
      • Unanimous approval
    • Mayor Hall made a motion to pay the remaining balance owed to Clark and Brenda Nickles in their purchase contract. 
      • Motion to approve payment made by Eric Vaughn
      • Seconded by Pat Glotzbach
      • Pat Glotzbach asked the remaining balance and Mayor Hall said $250,000.
      • Unanimous approval
  5. Adjournment
    • Motion to adjourn made by Eric Vaughn
    • Seconded by Pat Glotzbach
    • Unanimous approval

Common Council Meeting 11/11/2019

City-NEws-e1455073509249The Charlestown Common Council met for a rescheduled meeting on Monday, November 11, 2019 at 6:30 PM (to make up for the skipped meeting from 11/04 due to it being the night before the municipal election). Following is a summary of the meeting with audio (4:59).

  1. Call to order/Pledge of Allegiance led by Ben Ledbetter
  2. Determination of a quorum and roll call: Members present were Mike Vaughn (District 1), Tina Barnes (District 2), Ted Little (District 3), Brian Hester (District 4), and JT Cox (At Large). Also in attendance were Mayor Bob Hall, Clerk Treasurer Donna Coomer, and city attorney Michael Gillenwater
  3. Approval of Agenda
    • Motion to approve made by Brian Hester
    • Seconded by JT Cox
    • No Discussion
    • Unanimous Approval
  4. Prior meeting’s minutes, current claims, and payroll allowance docket from 10/07/2019 to 11/10/2019 combined into one motion
    • Motion to approve made by Ted Little
    • Seconded by Brian Hester
    • No Discussion
    • Unanimous Approval
  5. Ordinance No 2019-OR-18 – An Ordinance Sustaining Plan Commission Recommendation for an Amendment to the Zoning Maps of the City of Charleston, Indiana for the Skippers Ridge Planned Unit Development
    • Motion to approve made by Mike Vaughn
    • Seconded by Brian Hester
    • No Discussion
    • Unanimous approval
    • Mayor Hall entertained a motion to suspend the rules in anticipation of passing the ordinance on a second and final reading
      • Motion to approve made by JT Cox
      • Seconded by Mike Vaughn
      • No Discussion
      • Unanimous approval
    • Mayor Hall called for the second and final reading of Ordinance No 2019-OR-18
      • Motion to approve made by Ted Little
      • Seconded by Mike Vaughn
      • No Discussion
      • Unanimous approval
  6. Resolution 2019-R-19 A Resolution Approving Funding for Necessary and Appropriate Enhancements for the Quality of Life of the Citizens of the City of Charlestown
    • Motion to approve made by Ted Little
    • Seconded by Brian Hester
    • No Discussion
    • Mike Vaughn, Ted Little, Brian Hester, and JT Cox voted in favor. Tina Barnes voted against.
  7. Adjournment
    • Motion to adjourn made by JT Cox
    • Seconded by Ted Little
    • Unanimous approval

Board of Public Works Meeting 11/04/2019

7ab1a11b-853b-474b-97c1-1815c11e4bdaThe Charlestown Board of Public Works met for a regularly scheduled meeting on Monday, November 4 at 9am. Following is a summary with full audio of the meeting: 

  1. Call to Order/Pledge of Allegiance
  2. Determination of Quorum and roll call: Members present were Ted Little and Mayor Bob Hall. Ben Ledbetter was absent. Also in attendance were Clerk Treasurer Donna Coomer and city attorney Michael Gillenwater
  3. Approval of prior meeting’s minutes, current claims, and payroll allowance docket from 10/11/2019 to 11/01/2019 combined into one motion for approval
    • Motion to approve made by Ted Little
    • Seconded by Bob Hall
    • No Discussion
    • Unanimous approval
  4. Public Comment
    • Stefanie Manning – Ms. Manning addressed the board to request signs for her neighborhood that note the presence of her daughter who has autism. She has met with city council member JT Cox and they identified places where they can place the signs on Rosewood Drive where she lives. Mayor Hall asked where they discussed locations and Ms. Manning gave a few possible locations. He said that he will discuss the issue with Ben Ledbetter and will have someone get in touch with her about the signs.
  5. Approval of Contracts
    • Brad Cook – RH Clarkson – Larry Lynn addressed the board on behalf of Brad Cook. He said that they are here today to discuss the renewal of the city’s property and casualty insurance. He distributed a handout to the board that described the coverage and renewal, which will be effective November 10th. He said there is an increase in the cost of the plan because property values have increased, the city has obtained more vehicles, and there have been claims paid on the insurance this year. There have also been increases in worker’s compensation and cybersecurity premiums. He requested the board’s approval to approve the renewal and grant Donna Coomer authority to sign the documents.
      • Motion to approve the contract made by Ted Little
      • Seconded by Bob Hall
      • No discussion
      • Unanimous approval
      • Motion to authorize Donna Coomer to execute documents made by Ted Little
      • Seconded by Bob Hall
      • No Discussion
      • Unanimous approval
  6. Adjournment
    • Motion to adjourn made by Ted Little
    • Seconded by Bob Hall
    • Unanimous approval

Planning and Zoning Commission 10/24/2019

screen shot 2019-01-15 at 9.46.35 amThe Charlestown Planning and Zoning Commission held a meeting on Thursday, October 24, 2019 at 6:30 PM. Following is a summary with full audio:

  1. Call to Order Pledge of Allegiance
  2. Determination of a Quorum: Members present were Bill Resch, Zach Payne, Ben Ledbetter, Brian Hester, and John Spencer. Darrell Stidham was absent. Also in attendance was Building Commissioner Tony Jackson.
  3. Approval of prior meeting’s minutes
    • Motion to approve made by John Spencer
    • Seconded by Brian Hester
    • No Discussion
    • Unanimous approval
  4. New Business
    • Plan Unit Development Zoning Request – Skippers Ridge
      • Developer Ragains-Mongold, LLC presented plans for a Planned Unit Development (PUD) on the newly annexed land on Highway 62. Tony Jackson explained that PUD is a zoning designation. He explained when the land was brought into the city it was brought in as it was zoned in the county. This commission will make a determination on the PUD and if approved will forward their recommendation to the city council.
      • John Craft, attorney for the developer, addressed the commission. He said this change of zoning request is for a change in zoning, not just approval of a subdivision. He said this commission has three choices, send forward to the city council with a favorable recommendation, sending it forward to the city council with an unfavorable recommendation, or sending it forward to the city council without any recommendation. He said in most cases councils go along with what planning commissions recommend.
      • Kevin Young, with Plan Design Development spoke to the commission. He presented a powerpoint that explained the features of the subdivision. The tract is 139 acres and borders Highway 62.
        • Current zoning is A1. He said the proposal has 41 acres of open space and total lots of 332.
        • The PUD outlines each type of home. He said they want to have diversity in the subdivision with 3-4 different types of housing. The homes fronting the subdivision have ally access that opens into a common frontage area. These are smaller lots targeted at empty-nesters. He said an area fronting Highway 62 will have neighborhood-serving commercial space for something like a daycare. As the lots go back they have smaller, 50ft, 60ft, and 70ft lots targeted at young homebuyers. The back of the development has estate lots.
        • The open space includes pocket parks and playgrounds as well as a central area of green space for storm water control. This will include walking trails. There will also be open space on 62 because the realize people will not want homes fronting that section due to higher rates of speed on the highway.
        • Utilities
          • Two energy providers Duke and REMC.
          • Sewer – the subdivision will use an existing lift station and have a force main up Highway 62. (This is a change from the original plan which will no longer have it going to the manhole on Monroe)
          • Water can be covered by Marysville, Otisco, Nabb or IAW.
          • Fire and police protection will be offered by existing departments.
        • The design standard uses the city’s existing development code.
      • Question and Answer
        • John Spencer asked Tony Jackson to explain if this commission makes a favorable recommendation what will happen after.
          • Tony Jackson said this is the actual public hearing for this development. The council will not have a public hearing when they consider this recommendation. He said they try to push for planned unit developments because they can serve a variety of people and avoid a “cookie cutter” format.
        • John Spencer asked for an explanation of the zoning rules
          • Tony Jackson said the A-1 is agricultural. R-1 in the county is for residential. He said that if the city does an R-1 it would dictate the type and size of house and the PUD allows them to include a variety.
          • John Spencer said there are advantages for both the developer and the city.
        • John Spencer asked the Mongold family if they did market studies on this project and they replied yes.
        • Brian Hester asked about entrance and exit off of Highway 62.
          • Kevin Young said that the entrance location is on the ridge and is at a point where you can see down the hill and up the hill. They will add a blister for slowing down and a turn lane.
      • Public Comment
        • Tobin Williamson asked if these are all single family units or if these will include multi-family units. Kevin Young said all are single family. Mr. Williamson asked the expected time frame for when people will move in. Mr. Young said approval process will take 9-12 months and then home construction will begin.
        • John Craft said that official letters of notice were mailed via certified mail.
        • Herman Zollman addressed the board. He asked if the lots he owns adjacent to the subdivision would affect the zoning of his property. Tony Jackson said it would not.
      • Recommendation of the Commission:
        • Motion to approve a favorable recommendation made by Zack Payne
        • Seconded by John Spencer
        • Unanimous approval
  5. Adjournment
    • Motion to adjourn made by John Spencer
    • Seconded by Ben Ledbetter
    • Unanimous approval