Redevelopment Commission Meeting 02/04/2020

The Charlestown Redevelopment Commission met for a regularly scheduled meeting on Tuesday, February 4, 2020 at 7:00 PM. You can access a live video recording of the meeting at this link: Redevelopment Meeting 02/04/2020

The agenda for this meeting included the following items:

  • Call to Order/Pledge of Allegiance
  • Determination of a Quorum and Roll Call
  • Approval of Minutes: January 7, 2020
  • Claims and Payroll
  • Fund Report
  • Appropriation Report
  • Public Comment – none
  • Resolutions – none
  • Presentation
    • Renaissance I – Jason Sams, arc
  • Consultant Reports
    • The Wheatley Group
  • Old Business
    1. JTL Engineering Services Contract
  • New Business
    • The Wheatley Group Services Contract
    • Springville Manor
    • Discussion
  • Adjournment

Following are documents produced for this meeting. NOTE – all documents were created in DRAFT form and are not official until they have been voted on, approved, and signed by the appropriate city agents:

Redevelopment Fund 02.04.2020

Redevelopment Minutes 01.07.2020

Springville Lot 12 & 18 02.04.2020

Redevelopment Commission Meeting 11/12/2019

City-NEws-e1455073509249The Charlestown Redevelopment Commission met for a regularly scheduled meeting on Tuesday, November 12 at 9:00am. Following is a summary of the meeting with audio available:

  1. Call to Order/Pledge of Allegiance
  2. Determination of a Quorum and Roll Call: Members present were Pat Glotzbach, Eric Vaughn, and Mayor Bob Hall. George Roberts and Ted Little were absent. Also in attendance were Clerk Treasurer Donna Coomer and city attorney Michael Gillenwater
  3. Prior meeting’s minutes, current claims, and payroll allowance docket from 10/07/2019 to 11/10/2019 combined into one motion for approval.
    • Motion to approve made by Eric Vaughn
    • Seconded by Pat Glotzbach
    • No Discussion
    • Unanimous approval
  4. New Business
    • Claim entered for payment to Wheatley Group (for economic development consulting) in the amount of $15,000
      • Motion to approve made by Pat Glotzbach
      • Seconded by Eric Vaughn
      • No Discussion
      • Unanimous Approval
    • Partial Release of Mortgage in Springville Manor – Lot #30
      • Motion to approve made by Eric Vaughn
      • Seconded by Pat Glotzbach
      • No Discussion
      • Unanimous approval
    • Mayor Hall noted that there are approximately four lots remaining in Springville Manor. He entertained a motion to release the remaining lots to be sold to the general population rather than hold them in reserve for Pleasant Ridge residents.
      • Motion to approve made by Eric Vaughn
      • Seconded by Pat Glotzbach
      • Pat Glotzbach asked how much they’re selling for and Mayor Hall said approximately $109,000
      • Unanimous approval
    • Claim entered for payment to Associated Appraisal Group in the amount of $3,000 for appraisal on the Renaissance Highway 62 project
      • Motion to approve payment made by Pat Glotzbach
      • Seconded by Eric Vaughn
      • No Discussion
      • Unanimous approval
    • Mayor Hall made a motion to pay the remaining balance owed to Clark and Brenda Nickles in their purchase contract. 
      • Motion to approve payment made by Eric Vaughn
      • Seconded by Pat Glotzbach
      • Pat Glotzbach asked the remaining balance and Mayor Hall said $250,000.
      • Unanimous approval
  5. Adjournment
    • Motion to adjourn made by Eric Vaughn
    • Seconded by Pat Glotzbach
    • Unanimous approval

Redevelopment Commission 10/08/2019

Redevelopment Agenda 10.08.2019The Charlestown Redevelopment Commission met for a regularly scheduled meeting (they now meet on Tuesdays instead of Thursdays) on Tuesday, October 8th at 9:00am. Following is a summary of the meeting with full audio available at the end. 

  1. Call to Order/Pledge of Allegiance led by Ted Little
  2. Determination of a Quorum and Roll Call – Members present were Mayor Bob Hall, Ted Little, Pat Glotzbach, Eric Vaughn, and George Roberts. Also in attendance were city attorney Michael Gillenwater and Deputy Clerk Treasurer Nancy Rogers
  3. Approval of prior meeting’s minutes, current claims, and payroll allowance docket from 09/07/2019 to 10/06/2019 combined into one motion for consideration.
    • Motion to approve made by Ted Little
    • Seconded by George Roberts
    • No Discussion
    • Unanimous approval
  4. Request for Proposals for the 62 Renaissance Project – Paul Wheatley
    • Mr. Wheatley explained that they have drafted a Request for Proposals (RFP) that will combine the properties previously owned by LM Bag Company, Nickles, and MacDaddy. They would like to get this RFP out as quickly as possible. They are still waiting for a survey from the city engineer and a revised appraisal. They want to have this out by the end of the month. They would like to recommend mixed-use. This RFP will allow the city to accept responses from potential developers. This puts no obligation on the city to accept what is offered. Mr. Wheatley asked for approval of the RFP once the survey and appraisals are offered.
    • Ted Little asked about the prior appraisals that they already ordered on the properties. Michael Gillenwater said by law they must get updated appraisals. Mayor Hall said the new appraisals will likely decrease based on purchase price.
    • Motion to approve RFP under condition that survey and appraisals are finished made by Eric Vaughn
    • Seconded by George Roberts
    • No additional discussion
    • Unanimous approval
  5. Paul Wheatley introduced Jill Saegesser who has joined their staff. He said that she will bring good experience to Charlestown’s projects. Ms. Saegesser said she has worked with Charlestown before and is happy to be a part of development here again.
  6. Mayor Hall update – he told the board that the City Council approved the annexation for the proposed Skippers Ridge subdivision last night.
  7. Adjournment
    • Motion to adjourn made by Eric Vaughn
    • Seconded by George Roberts
    • Unanimous approval

Audio here:

Redevelopment Commission Meeting 09/12/2019

City-NEws-e1455073509249The Charlestown Redevelopment Commission met for a regularly scheduled meeting on Thursday, September 12 at 9:00 am. Following is a summary and full audio of the meeting:

  1. Call to order/Pledge of Allegiance led by Ben Ledbetter
  2. Determination of a quorum and roll call: Members present were Ted Little, George Roberts, Eric Vaughn, and Mayor Bob Hall. Pat Glotzbach was absent. Also in attendance were Clerk Treasurer Donna Coomer and city attorney Michael Gillenwater.
  3. Approval of prior meeting’s minutes, current claims, and payroll allowance docket from 08/04/2019 to 09/06/2019 combined into one motion for approval.
    • Motion to approve made by George Roberts
    • Seconded by Eric Vaughn
    • No Discussion
    • Unanimous approval
  4. Resolution No. 2019-R-8 A Resolution Accepting Transfer of Real Estate (IC 36-1-11-8)
    • This is a transfer of property which is part of the Renaissance project that had been put in the name of the city instead of the Redevelopment Commission
    • Motion to accept transfer made by Ted Little
    • Seconded by George Roberts
    • No Discussion
    • Unanimous Approval
  5. Approval of Contracts
    • Quit Claim Deed (for Lot 2 for the Renaissance Project)
    • ARC – Renaissance Project (Lot 2, Phase II Project Plans)
      • Jason Sams spoke on behalf of ARC.
      • He gave an update on the current project. They’ve begun the dirt work, are building the pad, and working on infrastructure. They are fully permitted through the city and the state. The building drawings have been submitted to the Dept. of Homeland Security for approval. They hope to be “under roof” by January.
      • Regarding Lot 2, Phase II, Mr. Sams presented a proposal to the Commission. ARC exercised an option to purchase lot 2 in March 2019. He is appearing before the commission to finalize project presentation for Lot 2.
        • He is requesting approval for project plans for Lot 2 with his presentation today.
        • Lot 2 encompasses the corner of Market and High Streets, divided from Lot 1 by Green Ally.
        • Consists of two 2,000 sq ft buildings and one 4,000 sq ft building intended for commercial/retail and/or restaurant. He is currently in discussions with companies but cannot disclose the names right now. These will be single story buildings.
        • ARC is bringing a $4 million investment to the city with this two-phase development
        • Sams offered to answer questions and requested approval for the plan
        • Mayor Hall asked for clarification from the city attorney about the two items on the agenda (Quit Claim Deed and approval of the Project II plan). Mr. Gillenwater explained that the deed and the project are two separate items, and then said that they can both be combined into one motion for approval.
          • Motion to approve both the quit claim deed and the project approval made by Eric Vaughn
          • Seconded by George Roberts
          • No Discussion
          • Unanimous approval
        • After passing the motion Mr. Sams said he hopes to break ground on lot 2 in March of 2020.
  6. New Business
    • Partial Release of Mortgage in Springville Manor – Lot #28
      • Motion to approve release made by Ted Little
      • Seconded by George Roberts
      • No Discussion
      • Unanimous Approval
    • Added to agenda during meeting
      • Mayor Hall mentioned that Pat Glotzbach has conflicts with this meeting schedule and proposed moving the meetings to the second and fourth Tuesdays of the month at 9:00am.
        • Motion to approve schedule change made by Eric Vaughn
        • Seconded by George Roberts
        • No Discussion
        • Unanimous approval
      • Eric Vaughn, Economic Development Director asked to add a claim for payment regarding the parks but Mayor Hall told him that claim is to be approved by another board so the item was not addressed.
  7.  Adjournment
    • Motion to adjourn made by Eric Vaughn
    • Seconded by George Roberts.
    • Unanimous approval

Audio Available here:

Redevelopment Commission Meeting 08/08/2019

City-NEws-e1455073509249The Charlestown Redevelopment Commission met for a regularly scheduled meeting and advertised public information session on Thursday, August 8 at 9:00 am. Following is a summary with full audio (16:05) of the meeting:

  1. Call to order/Pledge of Allegiance led by Donna Coomer
  2. Determination of a Quorum and Roll Call: Members present were Ted Little, George Roberts, Eric Vaughn, and Mayor Bob Hall. Pat Glotzbach was absent. Also in attendance were Clerk Treasurer Donna Coomer and City Attorney Michael Gillenwater
  3. Prior Meeting’s minutes, current claims, and payroll allowance docket from 07/21/2019 to 08/03/2019 combined into one motion for consideration
    • Motion to approve made by Ted Little
    • Seconded by George Roberts
    • No Discussion
    • Unanimous approval
  4. Partial release of Mortgages in Springville Manor
    • Release of Mortgage – Alberta Christine Belcher ($20,000 forgivable portion only due to death of owner)
    • Release of Mortgage – Patricia A. Smith ($20,000 forgivable portion only due to death of owner)
    • Partial Release for new purchase (Releases Springville Manor, LLC and transfers mortgage to new owner)
      • Motion to approve all made by Ted Little
      • Seconded by George Roberts
      • No Discussion
      • Unanimous Approval
    • Requested authorization for Michael Gillenwater to open an estate on the Smith property
      • Motion to approve made by Ted Little
      • Seconded by George Roberts
      • No Discussion
      • Unanimous Approval
  5. Public Information Meeting: Mongold Annexation
    • Kevin Young, developer on behalf of the Mongold family, addressed the Commission. He delivered a visual presentation of the total annexation plan. (This was the same presentation provided in the City Council meeting on Monday, August 5th). This Planned Unit Development includes mixed use housing and a small commercial space fronting Highway 62. The development includes neighborhood parks and green space (39 acres – total area is 130 acres).
      • Utility services
        • Two different electric company opportunities (REMC and Duke)
        • Sanitary Sewers – the manhole on Monroe St. has the capacity for this development. A new pump station would be built in the center of the property and a forced main would move it to the Monroe St. manhole.
        • Water services can be provided by either Otisco, Marysville, Nabb Water or IAW.
    • Public Comment:
      • Mike Owen addressed the council. Mr. Owen lives downhill from this proposed project. He is concerned about runoff from the property. His property and his neighbor’s property already suffer from flooding. He is also concerned about the increase in traffic on Highway 62 at this location. He said he wants to see Charlestown grow, but does not see how this particular project will work out. He said he does not see the market for this kind of thing. He is also concerned about the wildlife in the area and deer population. He mentioned possible light pollution from the development.
      • Ted Little mentioned that he assumes the city engineer will address runoff issues and such. Mayor Hall confirmed and said that the state will also regulate traffic control features on Highway 62. Michael Gillenwater said that the city’s existing drainage ordinance mandates that drainage must be improved along with the development.
  6. Adjournment
    • Motion to adjourn made by Eric Vaughn
    • Seconded by George Roberts
    • Unanimous approval

 

Audio available here: (16:05)

Redevelopment Commission Meeting 07/11/2019

City-NEws-e1455073509249The Charlestown Redevelopment Commission met for a regularly scheduled meeting on Thursday, July 11, 2019 at 9:00 am. Following is a summary of the meeting with audio available at the end:

  1. Call to Order/Pledge of Allegiance led by George Roberts
  2. Determination of a Quorum and Roll Call: Members present were Ted Little, Eric Vaughn, George Roberts, and Mayor Bob Hall. Member Pat Glotzbach was absent. Also in attendance were Clerk Treasurer Donna Coomer and city attorney Michael Gillenwater.
  3. Approval of prior meeting’s minutes, current claims and Payroll allowance docket from 06/24/2019 to 07/07/2019 combined into one motion for approval.
    • Motion to approve made by Ted Little
    • Seconded by Eric Vaughn
    • No Discussion
    • Unanimous Approval
  4. Approval of Documents: BAN Closing Documents
    • Mayor Hall explained these are closing documents for the Bond Anticipation Note for the Renaissance Project. Paul Wheatley said these documents should be signed this afternoon
      • Motion to approve made by Eric Vaughn
      • Seconded by George Roberts
      • No Discussion
      • Unanimous Approval
  5. Springville Manor partial Mortgage Release for Lot #6 ($55,000)
    • Motion to approve made by Ted Little
    • Seconded by George Roberts
    • No Discussion
    • Unanimous Approval
  6. Mayor Hall said that two Springville Manor residents have passed away. He said the agreement in place forgives the $20,000 portion of their mortgage and the family has a period of time to pay the remaining $35,000. This matter will come before the board at another meeting.
  7.  Adjournment
    • Motion to adjourn made by Eric Vaughn
    • Seconded by Ted Little
    • No Discussion
    • Unanimous approval

Audio here 5:40: