Board of Public Works Meeting 12/16/2019

7ab1a11b-853b-474b-97c1-1815c11e4bdaThe Charlestown Board of Public Works met for a regularly scheduled meeting on Monday, December 16, 2019 at 9:00 am. Following is a summary of the meeting with full audio available at the end: 

  1. Call to Order/Pledge of Allegiance
  2. Determination of a Quorum and Roll Call: Members present were Ted Little, Ben Ledbetter, and Mayor Bob Hall. Also in attendance were Clerk Treasurer Donna Coomer and city attorney Michael Gillenwater
  3. Approval of prior meeting’s minutes, current claims, and payroll allowance docket from 11/29/2019 to 12/08/2019 combined into one motion for approval.
    • Motion to approve made by Ben Ledbetter
    • Seconded by Ted Little
    • No Discussion
    • Unanimous approval
  4. Contract – Clerk Treasurer (Technical Support)
    • John Spencer passed out a contract to the board. This contract engages him to provide technical support only to the Clerk Treasurer’s office beginning at the first of the year. It will allow him to complete a wiring project (one-time fee) and provide ongoing support (fee not disclosed).
      • Motion to approve made by Ted Little
      • Seconded by Ben Ledbetter
      • No Discussion
      • Unanimous approval
  5. Sewer expansion – Bob Hall entertained a motion to approve sewer capacity letters to Danbury Oaks and Skippers Ridge
    • Motion to approve made by Ted Little
    • Seconded by Ben Ledbetter
    • No Discussion
    • Unanimous approval
  6. Clock Tower Contract – Ben Ledbetter explained that they have been discussing for some time the addition of a clock tower on the city square in partnership with the Beautification Committee and gift funds donated by DA, Inc. He presented the proposal to the Board for their consideration. Donna Coomer explained that it’s a two-faced clock, black and antique brass with raised letters, and will have a “donated by” statement on it. Ben Ledbetter noted that there used to be a clock on the city square.
    • Motion to approve contract for the clock construction up to $25,000 made by Ben Ledbetter
    • Seconded by Ted Little
    • No additional discussion
    • Unanimous approval
  7. Old Phones/Computers – Bob Hall said they have a box of old phones and old computers/laptops and the State Board of Accounts has directed them on their disposal. Mayor Hall asked that a deputy Clerk Treasurer be able to determine if this equipment is obsolete and determine value of these surplus items.
    • Motion to approve made by Ted Little
    • Seconded by Ben Ledbetter
    • No Discussion
    • Unanimous approval
  8. Waiver of Conflict of Interest – Bob Hall said that the city attorney, Michael Gillenwater, has asked the Board to provide him with a waiver of potential conflict of interest or ethical conflicts going forward. Michael Gillenwater said it allows him to represent people before the Board in the future.
    • Motion to approve made by Ben Ledbetter
    • Seconded by Ted Little
    • No Discussion
    • Unanimous approval
  9. Mayor Hall thanked the Board members for their service and announced this will be their last meeting since the new Board will take over in January. 
  10. Adjournment
    • Motion to adjourn made by Ben Ledbetter
    • Seconded by Ted Little
    • No Discussion
    • Unanimous approval

Audio available here (12:24):

Author: Treva Hodges

Resident of Charlestown, Indiana. Advocate.

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