Board of Public Works 11/18/2019

image0The Charlestown Board of Public Works met for a regularly scheduled meeting on Monday, November 18, 2019 at 9:00 am. Following is a summary of the meeting with audio available at the end. 

  1. Call to Order/Pledge of Allegiance
  2. Determination of a Quorum and Roll Call: Members present were Ted Little, Ben Ledbetter, and Mayor Bob Hall. Also in attendance were city attorney Michael Gillenwater and Clerk Treasurer Donna Coomer
  3. Approval of prior meeting’s minutes, current claims, and payroll allowance docket from 11/02/2019 to 11/16/2019 combined into one motion for approval.
    • Motion to approve made by Ben Ledbetter
    • Seconded by Ted Little
    • No Discussion
    • Unanimous approval
  4. Public Comment
    • Gordon Horine spoke to the board about adding another home at his property. He needs to run sewer to an existing lift station. He spoke to Mike Perry and he didn’t think it would be an issue but said he needed to speak to the board. Mayor Hall asked Mr. Horine where the structure is and he said it’s next to the rock quarry just outside the city limits. He has not sought building approval and has waited until he clears the board here first. Ted Little asked if he’s referring to the lift station that was added in 2006 and Mr. Horine said yes. Mr. Gillenwater asked if Mr. Horine will waive his right to remonstrate if the city were to annex his property and Mr. Horine said he is not opposed to an annexation.
  5. Assistant Chief Tim Wolff appeared before the board to ask if some of the officers can be paid for their PTO time. The department has been short staffed and rather than take the time off some of them have requested they receive the pay instead. He said he has a small surplus in his payroll budget. Mayor Hall said that with Christmas coming up there will be additional stresses on staffing and recommended approval of the PTO pay.
    • Motion to approve PTO pay made by Ted Little
    • Seconded by Ben Ledbetter
    • No Discussion
    • Unanimous Approval
  6. Tyler Friesz with Saegesser Engineering presented the final payment and change order for Wingham Paving. The final change order was a decrease of $12,990.42 so this pay application will total $401,092.99, which is under their original contract price.
    • Motion to approve change order and final payment made by Ben Ledbetter
    • Seconded by Ted Little
    • During discussion Mayor Hall said this has been the best paving experience he’s ever had and the company has done an incredible job and they’ve had no complaints.
    • Unanimous approval
  7. New Business
    • Water, Wastewater & Sanitation Charge Offs
      • Motion to approve made by Ben Ledbetter
      • Seconded by Ted Little
      • No Discussion
      • Unanimous approval
  8.  Adjournment
    • Motion to adjourn made by Ben Ledbetter
    • Seconded by Ted Little
    • Unanimous approval

Audio:

Redevelopment Commission Meeting 11/12/2019

City-NEws-e1455073509249The Charlestown Redevelopment Commission met for a regularly scheduled meeting on Tuesday, November 12 at 9:00am. Following is a summary of the meeting with audio available:

  1. Call to Order/Pledge of Allegiance
  2. Determination of a Quorum and Roll Call: Members present were Pat Glotzbach, Eric Vaughn, and Mayor Bob Hall. George Roberts and Ted Little were absent. Also in attendance were Clerk Treasurer Donna Coomer and city attorney Michael Gillenwater
  3. Prior meeting’s minutes, current claims, and payroll allowance docket from 10/07/2019 to 11/10/2019 combined into one motion for approval.
    • Motion to approve made by Eric Vaughn
    • Seconded by Pat Glotzbach
    • No Discussion
    • Unanimous approval
  4. New Business
    • Claim entered for payment to Wheatley Group (for economic development consulting) in the amount of $15,000
      • Motion to approve made by Pat Glotzbach
      • Seconded by Eric Vaughn
      • No Discussion
      • Unanimous Approval
    • Partial Release of Mortgage in Springville Manor – Lot #30
      • Motion to approve made by Eric Vaughn
      • Seconded by Pat Glotzbach
      • No Discussion
      • Unanimous approval
    • Mayor Hall noted that there are approximately four lots remaining in Springville Manor. He entertained a motion to release the remaining lots to be sold to the general population rather than hold them in reserve for Pleasant Ridge residents.
      • Motion to approve made by Eric Vaughn
      • Seconded by Pat Glotzbach
      • Pat Glotzbach asked how much they’re selling for and Mayor Hall said approximately $109,000
      • Unanimous approval
    • Claim entered for payment to Associated Appraisal Group in the amount of $3,000 for appraisal on the Renaissance Highway 62 project
      • Motion to approve payment made by Pat Glotzbach
      • Seconded by Eric Vaughn
      • No Discussion
      • Unanimous approval
    • Mayor Hall made a motion to pay the remaining balance owed to Clark and Brenda Nickles in their purchase contract. 
      • Motion to approve payment made by Eric Vaughn
      • Seconded by Pat Glotzbach
      • Pat Glotzbach asked the remaining balance and Mayor Hall said $250,000.
      • Unanimous approval
  5. Adjournment
    • Motion to adjourn made by Eric Vaughn
    • Seconded by Pat Glotzbach
    • Unanimous approval

Common Council Meeting 11/11/2019

City-NEws-e1455073509249The Charlestown Common Council met for a rescheduled meeting on Monday, November 11, 2019 at 6:30 PM (to make up for the skipped meeting from 11/04 due to it being the night before the municipal election). Following is a summary of the meeting with audio (4:59).

  1. Call to order/Pledge of Allegiance led by Ben Ledbetter
  2. Determination of a quorum and roll call: Members present were Mike Vaughn (District 1), Tina Barnes (District 2), Ted Little (District 3), Brian Hester (District 4), and JT Cox (At Large). Also in attendance were Mayor Bob Hall, Clerk Treasurer Donna Coomer, and city attorney Michael Gillenwater
  3. Approval of Agenda
    • Motion to approve made by Brian Hester
    • Seconded by JT Cox
    • No Discussion
    • Unanimous Approval
  4. Prior meeting’s minutes, current claims, and payroll allowance docket from 10/07/2019 to 11/10/2019 combined into one motion
    • Motion to approve made by Ted Little
    • Seconded by Brian Hester
    • No Discussion
    • Unanimous Approval
  5. Ordinance No 2019-OR-18 – An Ordinance Sustaining Plan Commission Recommendation for an Amendment to the Zoning Maps of the City of Charleston, Indiana for the Skippers Ridge Planned Unit Development
    • Motion to approve made by Mike Vaughn
    • Seconded by Brian Hester
    • No Discussion
    • Unanimous approval
    • Mayor Hall entertained a motion to suspend the rules in anticipation of passing the ordinance on a second and final reading
      • Motion to approve made by JT Cox
      • Seconded by Mike Vaughn
      • No Discussion
      • Unanimous approval
    • Mayor Hall called for the second and final reading of Ordinance No 2019-OR-18
      • Motion to approve made by Ted Little
      • Seconded by Mike Vaughn
      • No Discussion
      • Unanimous approval
  6. Resolution 2019-R-19 A Resolution Approving Funding for Necessary and Appropriate Enhancements for the Quality of Life of the Citizens of the City of Charlestown
    • Motion to approve made by Ted Little
    • Seconded by Brian Hester
    • No Discussion
    • Mike Vaughn, Ted Little, Brian Hester, and JT Cox voted in favor. Tina Barnes voted against.
  7. Adjournment
    • Motion to adjourn made by JT Cox
    • Seconded by Ted Little
    • Unanimous approval

Board of Public Works Meeting 11/04/2019

7ab1a11b-853b-474b-97c1-1815c11e4bdaThe Charlestown Board of Public Works met for a regularly scheduled meeting on Monday, November 4 at 9am. Following is a summary with full audio of the meeting: 

  1. Call to Order/Pledge of Allegiance
  2. Determination of Quorum and roll call: Members present were Ted Little and Mayor Bob Hall. Ben Ledbetter was absent. Also in attendance were Clerk Treasurer Donna Coomer and city attorney Michael Gillenwater
  3. Approval of prior meeting’s minutes, current claims, and payroll allowance docket from 10/11/2019 to 11/01/2019 combined into one motion for approval
    • Motion to approve made by Ted Little
    • Seconded by Bob Hall
    • No Discussion
    • Unanimous approval
  4. Public Comment
    • Stefanie Manning – Ms. Manning addressed the board to request signs for her neighborhood that note the presence of her daughter who has autism. She has met with city council member JT Cox and they identified places where they can place the signs on Rosewood Drive where she lives. Mayor Hall asked where they discussed locations and Ms. Manning gave a few possible locations. He said that he will discuss the issue with Ben Ledbetter and will have someone get in touch with her about the signs.
  5. Approval of Contracts
    • Brad Cook – RH Clarkson – Larry Lynn addressed the board on behalf of Brad Cook. He said that they are here today to discuss the renewal of the city’s property and casualty insurance. He distributed a handout to the board that described the coverage and renewal, which will be effective November 10th. He said there is an increase in the cost of the plan because property values have increased, the city has obtained more vehicles, and there have been claims paid on the insurance this year. There have also been increases in worker’s compensation and cybersecurity premiums. He requested the board’s approval to approve the renewal and grant Donna Coomer authority to sign the documents.
      • Motion to approve the contract made by Ted Little
      • Seconded by Bob Hall
      • No discussion
      • Unanimous approval
      • Motion to authorize Donna Coomer to execute documents made by Ted Little
      • Seconded by Bob Hall
      • No Discussion
      • Unanimous approval
  6. Adjournment
    • Motion to adjourn made by Ted Little
    • Seconded by Bob Hall
    • Unanimous approval