Board of Public Works Meeting – 09/16/2019

7ab1a11b-853b-474b-97c1-1815c11e4bdaThe Charlestown Board of Public Works met for a regularly scheduled meeting on Monday, September 16 at 9:00 am. Following is a summary of the meeting with full audio available at the end: 

  1. Call to order/Pledge of Allegiance led by Ben Ledbetter
  2. Determination of a quorum and roll call: Members present were Ted Little, Ben Ledbetter, and Mayor Bob Hall. Also in attendance were Clerk Treasurer Donna Coomer and city attorney Michael Gillenwater
  3. Prior Meeting’s minutes, current claims, and payroll allowance docket from 09/01/2019 to 09/14/2019 combined into one motion for approval.
    • Motion to approve made by Ted Little
    • Seconded by Ben Ledbetter
    • No Discussion
    • Unanimous approval
  4. New Business
    • Chief Keith McDonald
      • Swearing in of New Officer – Martin Lee Baker, III has been serving as a reserve officer. He was submitted to the board for a full-time position.
        • Motion to approve made by Ben Ledbetter
        • Seconded by Ted Little
        • No Discussion
        • Unanimous Approval
      • Chief McDonald presented to the board a request for a replacement vehicle for K9 Franko and his new handler, Officer Josh Hammond. He has been using a 2011 Chevy Tahoe, but that vehicle has aged. Chief McDonald has asked for bids on a new Tahoe: three bids were received from Bachman, Coyle, and John Jones. He is asking the board to approve the purchase of a vehicle with the addition of the K9 insert which was priced at $4,429.00, and a cargo box priced at just over $6,800. Mayor Hall confirmed that they received $30,000 from the wrecked K9 unit. Ben Ledbetter asked if he wanted approval for bid #2. Chief McDonald asked for approval for bid #3 with John Jones due to timeline and overhead costs. Mayor Hall asked if John Jones will do upgrades on a car purchased from another source. Chief McDonald said that he will do that, but he will have to get a bid on that cost. John Jones has police vehicles in stock while the others do not, and that can result in an 8-10 week order delay. Mayor Hall suggested that Chief McDonald needs to get additional upgrade information for the package cost and delivery dates on the two competing bids, Coyle and Jones.
        • Motion to approve purchase based on final approval by the attorney made by Ted Little
        • Seconded by Ben Ledbetter
        • Unanimous approval
    • Taylor Friesz – Saegesser Engineering
      • Presented a request for change order #3 to Wingham Paving for a decrease in contract price in the amount of $12,739.70, making the pay out $309,035.56 from a combination of city funds and Community Crossings grant funds.
        • Motion to approve payment made by Ben Ledbetter
        • Seconded by Ted Little
        • No Discussion
        • Unanimous Approval
  5. Adjournment
    • Motion to adjourn made by Ted Little
    • Seconded by Ben Ledbetter
    • Unanimous Approval

Audio Here:

Author: Treva Hodges

Resident of Charlestown, Indiana. Advocate.

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