Common Council Meeting 09/16/2019

City-NEws-e1455073509249The Charlestown Common Council met for a regularly scheduled meeting on Monday, September 16 at 6:30 PM. Following is a summary and full audio of the meeting: 

  1. Call to Order/Pledge of Allegiance: led by Brian Hester
  2. Invocation – led by David Fluke from Otisco Community Church
  3. Determination of a quorum and roll call: Members present were Mike Vaughn (District 1), Tina Barnes (District 2), Ted Little (District 3), Brian Hester (District 4), and JT Cox (District 5). Also in attendance were Mayor Bob Hall, Clerk Treasurer Donna Coomer, and city attorney Michael Gillenwater
  4. Approval of Agenda
    • Motion to approve made by Brian Hester
    • Seconded by JT Cox
    • No Discussion
    • Unanimous Approval
  5. Approval of Prior Meeting’s minutes, current claims, and payroll allowance docket from 09/01/2019 to 09/14/2019 combined into one motion:
    • Motion to approve made by Ted Little
    • Seconded by (unclear)
    • No Discussion
    • Unanimous Approval
  6. Ordinances and Resolutions
    • Ordinance 2019-OR-13 – An Ordinance of the Charlestown City Council Increasing the Maximum Allowable Compensation of all City Employee Positions
      • Motion to approve made by Brian Hester
      • Seconded by Ted Little
      • No Discussion
      • Unanimous approval
      • Mayor Hall Entertained motion to suspend the rules in anticipation of adopting the ordinance on second reading
        • Motion made by JT Cox
        • Seconded by Mike Vaughn
        • No Discussion
        • Unanimous approval
      • Mayor Hall entertained a motion to adopt the ordinance on a second and final reading
        • Motion made by Ted Little
        • Seconded by JT Cox
        • No Discussion
        • Unanimous approval
    • Ordinance 2019-OR-14 – An Ordinance Establishing Salaries for Elected Officials of the City of Charlestown, Indiana for the Year 2020.
      • Motion to approve made by Mike Vaughn
      • Seconded by Brian Hester
      • No Discussion
      • Unanimous approval
      • Mayor Hall entertained a motion to suspend the rules in anticipation of adopting the ordinance on second reading
        • Motion made by Brian Hester
        • Seconded by JT Cox
        • No Discussion
        • Unanimous approval
      • Mayor Hall entertained a motion to adopt the ordinance on second and final reading
        • Motion made by JT Cox
        • Seconded by Mike Vaughn
        • No Discussion
        • Unanimous approval
  7. Mayor’s announcement – The River Ridge Board has voted unanimously to donate 106 acres of land to the city.
  8. Adjournment
    • Motion to adjourn made by JT Cox
    • Seconded by Brian Hester
    • Unanimous approval

Audio here:

Board of Public Works Meeting – 09/16/2019

7ab1a11b-853b-474b-97c1-1815c11e4bdaThe Charlestown Board of Public Works met for a regularly scheduled meeting on Monday, September 16 at 9:00 am. Following is a summary of the meeting with full audio available at the end: 

  1. Call to order/Pledge of Allegiance led by Ben Ledbetter
  2. Determination of a quorum and roll call: Members present were Ted Little, Ben Ledbetter, and Mayor Bob Hall. Also in attendance were Clerk Treasurer Donna Coomer and city attorney Michael Gillenwater
  3. Prior Meeting’s minutes, current claims, and payroll allowance docket from 09/01/2019 to 09/14/2019 combined into one motion for approval.
    • Motion to approve made by Ted Little
    • Seconded by Ben Ledbetter
    • No Discussion
    • Unanimous approval
  4. New Business
    • Chief Keith McDonald
      • Swearing in of New Officer – Martin Lee Baker, III has been serving as a reserve officer. He was submitted to the board for a full-time position.
        • Motion to approve made by Ben Ledbetter
        • Seconded by Ted Little
        • No Discussion
        • Unanimous Approval
      • Chief McDonald presented to the board a request for a replacement vehicle for K9 Franko and his new handler, Officer Josh Hammond. He has been using a 2011 Chevy Tahoe, but that vehicle has aged. Chief McDonald has asked for bids on a new Tahoe: three bids were received from Bachman, Coyle, and John Jones. He is asking the board to approve the purchase of a vehicle with the addition of the K9 insert which was priced at $4,429.00, and a cargo box priced at just over $6,800. Mayor Hall confirmed that they received $30,000 from the wrecked K9 unit. Ben Ledbetter asked if he wanted approval for bid #2. Chief McDonald asked for approval for bid #3 with John Jones due to timeline and overhead costs. Mayor Hall asked if John Jones will do upgrades on a car purchased from another source. Chief McDonald said that he will do that, but he will have to get a bid on that cost. John Jones has police vehicles in stock while the others do not, and that can result in an 8-10 week order delay. Mayor Hall suggested that Chief McDonald needs to get additional upgrade information for the package cost and delivery dates on the two competing bids, Coyle and Jones.
        • Motion to approve purchase based on final approval by the attorney made by Ted Little
        • Seconded by Ben Ledbetter
        • Unanimous approval
    • Taylor Friesz – Saegesser Engineering
      • Presented a request for change order #3 to Wingham Paving for a decrease in contract price in the amount of $12,739.70, making the pay out $309,035.56 from a combination of city funds and Community Crossings grant funds.
        • Motion to approve payment made by Ben Ledbetter
        • Seconded by Ted Little
        • No Discussion
        • Unanimous Approval
  5. Adjournment
    • Motion to adjourn made by Ted Little
    • Seconded by Ben Ledbetter
    • Unanimous Approval

Audio Here:

Redevelopment Commission Meeting 09/12/2019

City-NEws-e1455073509249The Charlestown Redevelopment Commission met for a regularly scheduled meeting on Thursday, September 12 at 9:00 am. Following is a summary and full audio of the meeting:

  1. Call to order/Pledge of Allegiance led by Ben Ledbetter
  2. Determination of a quorum and roll call: Members present were Ted Little, George Roberts, Eric Vaughn, and Mayor Bob Hall. Pat Glotzbach was absent. Also in attendance were Clerk Treasurer Donna Coomer and city attorney Michael Gillenwater.
  3. Approval of prior meeting’s minutes, current claims, and payroll allowance docket from 08/04/2019 to 09/06/2019 combined into one motion for approval.
    • Motion to approve made by George Roberts
    • Seconded by Eric Vaughn
    • No Discussion
    • Unanimous approval
  4. Resolution No. 2019-R-8 A Resolution Accepting Transfer of Real Estate (IC 36-1-11-8)
    • This is a transfer of property which is part of the Renaissance project that had been put in the name of the city instead of the Redevelopment Commission
    • Motion to accept transfer made by Ted Little
    • Seconded by George Roberts
    • No Discussion
    • Unanimous Approval
  5. Approval of Contracts
    • Quit Claim Deed (for Lot 2 for the Renaissance Project)
    • ARC – Renaissance Project (Lot 2, Phase II Project Plans)
      • Jason Sams spoke on behalf of ARC.
      • He gave an update on the current project. They’ve begun the dirt work, are building the pad, and working on infrastructure. They are fully permitted through the city and the state. The building drawings have been submitted to the Dept. of Homeland Security for approval. They hope to be “under roof” by January.
      • Regarding Lot 2, Phase II, Mr. Sams presented a proposal to the Commission. ARC exercised an option to purchase lot 2 in March 2019. He is appearing before the commission to finalize project presentation for Lot 2.
        • He is requesting approval for project plans for Lot 2 with his presentation today.
        • Lot 2 encompasses the corner of Market and High Streets, divided from Lot 1 by Green Ally.
        • Consists of two 2,000 sq ft buildings and one 4,000 sq ft building intended for commercial/retail and/or restaurant. He is currently in discussions with companies but cannot disclose the names right now. These will be single story buildings.
        • ARC is bringing a $4 million investment to the city with this two-phase development
        • Sams offered to answer questions and requested approval for the plan
        • Mayor Hall asked for clarification from the city attorney about the two items on the agenda (Quit Claim Deed and approval of the Project II plan). Mr. Gillenwater explained that the deed and the project are two separate items, and then said that they can both be combined into one motion for approval.
          • Motion to approve both the quit claim deed and the project approval made by Eric Vaughn
          • Seconded by George Roberts
          • No Discussion
          • Unanimous approval
        • After passing the motion Mr. Sams said he hopes to break ground on lot 2 in March of 2020.
  6. New Business
    • Partial Release of Mortgage in Springville Manor – Lot #28
      • Motion to approve release made by Ted Little
      • Seconded by George Roberts
      • No Discussion
      • Unanimous Approval
    • Added to agenda during meeting
      • Mayor Hall mentioned that Pat Glotzbach has conflicts with this meeting schedule and proposed moving the meetings to the second and fourth Tuesdays of the month at 9:00am.
        • Motion to approve schedule change made by Eric Vaughn
        • Seconded by George Roberts
        • No Discussion
        • Unanimous approval
      • Eric Vaughn, Economic Development Director asked to add a claim for payment regarding the parks but Mayor Hall told him that claim is to be approved by another board so the item was not addressed.
  7.  Adjournment
    • Motion to adjourn made by Eric Vaughn
    • Seconded by George Roberts.
    • Unanimous approval

Audio Available here:

Common Council Meeting 09/03/2019

City-NEws-e1455073509249The Charlestown Common Council met on Tuesday, September 3 at 6:30 PM for a rescheduled meeting due to the Labor Day holiday. Following is a summary of the meeting with full audio available at the end:

  1. Call to Order/Pledge of Allegiance led by Sophia and Gracie Adams, CHS students
  2. Invocation led by LC McCawley from the Charlestown Church of God
  3. Determination of a Quorum and Roll Call: Members present were Mike Vaughn (District 1), Tina Barnes (District 2), Ted Little (District 3), and Brian Hester (District 4). JT Cox (At Large) was absent. Also in attendance were Mayor Bob Hall, Clerk Treasurer Donna Coomer, and city attorney Michael Gillenwater.
  4. Approval of Agenda
    • Mayor Hall introduced an additional item, Resolution 2019-OR-12 for tax appropriation
      • Motion to approve the addition made by Mike Vaughn
      • Seconded by Ted Little
      • No Discussion
      • Unanimous Approval
    • Motion to approve modified agenda made by Ted Little
    • Seconded by Brian Hester
    • No Discussion
    • Unanimous approval
  5. Approval of prior meeting’s Minutes, current claims, and Payroll Allowance Docket from 08/12/2019 to 08/31/2019 combined into one motion for approval.
    • Motion to approve made by Brian Hester
    • Seconded by Mike Vaughn
    • No Discussion
    • Unanimous approval
  6. Public Comment:None
  7. Public Hearing:
    • Mongold Annexation
      • Kevin Young, land planner spoke to the council. He said that he represented the proposed subdivision part of the annexation and would be happy to answer questions regarding that.
      • John Craft, attorney, appeared on behalf of the proposed development. He said that if the annexation is approved he will bring back a Planned Unit Development proposal.
      • Hearing was closed
    • 2020 Budget Hearing
      • No speakers – hearing closed
  8. Ordinances and Resolutions:
    • Resolution No. 2019-R-13 –   A Resolution Transferring Certain Real Estate to the City of Charlestown, Indiana Department of Redevelopment (I.C. 36-1-11-8)
      • Mayor Hall said that there were about 13 parcels as a part of the Renaissance Project and one of the deeds had been made to the city and needed to be transferred.
      • Motion to approve made by Brian Hester
      • Seconded by Ted Little
      • No Discussion
      • Hester, Little, and Vaughn voted yes. Barnes voted no.
    • Resolution No. 2019-R-14 –   A Resolution Adopting a Fiscal Plan Prior to Annexing 1,808 Acres Contiguous with the City of Charlestown
      • Mayor Hall said this adopts a fiscal plan for the annexation that was the subject of the public hearing.
      • Motion to approve made by Ted Little
      • Seconded by Mike Vaughn
      • No Discussion
      • Unanimous Approval
  9. Old Business:
    • Ordinance 2019-OR -8 Second reading
      • Motion to approve made by Mike Vaughn
      • Seconded by Ted Little
      • No Discussion
      • Unanimous approval
  10. New Business – Resolution 2019-R-12 – Mayor Hall said that he sent it to the council by email and it deals with the tax rate. He presented it tonight for their consideration. He said the advertised rate will be 1.35 which is substantially higher than our current tax rate. He said the DLGF requires them to post the tax rate and it’s always higher than what it will actually be in January. He said he anticipates a reduction.
  11.  Adjournment:
    • Motion to adjourn made by Mike Vaughn
    • Seconded by Ted Little
    • Unanimous approval

Audio:

Board of Public Works Meeting 09/03/2019

7ab1a11b-853b-474b-97c1-1815c11e4bdaThe Charlestown Board of Public Works met on Tuesday, September 3 at 9:00 AM for a rescheduled meeting due to the Labor Day holiday. Following is a summary of the meeting with full audio available at the end.

  1. Call to Order/Pledge of Allegiance
  2. Determination of a Quorum and Roll Call: Members present were Ted Little and Mayor Bob Hall. Ben Ledbetter was absent. Also in attendance were Clerk Treasurer Donna Coomer and city attorney Michael Gillenwater.
  3. Approval of prior meeting’s minutes, current claims, and payroll allowance docket from 08/12/2019 to 08/31/2019 combined into one motion for approval.
    • Motion to approve made by Ted Little
    • Seconded by Bob Hall
    • No Discussion
    • Unanimous approval
  4. Resolutions
    • Resolution No. 2019-R-11 – A Resolution Changing Sanitation Billing from Quarterly to Monthly
      • Motion to approve made by Ted Little
      • Seconded by Bob Hall
      • No Discussion
      • Unanimous approval
    • Resolution No. 2019-R-12 – A Resolution Applying Water Utility Deposits to Sanitary Sewer And/Or Sanitation Accounts
      • Motion to approve made by Ted Little
      • Seconded by Bob Hall
      • No Discussion
      • Unanimous approval
    • Resolution No. 2019-R-15 – A Resolution authorizing Mayor Hall or Eric Vaughn to sign closing documents on a lot in Danbury Oaks for a park
      • Motion to approve made by Ted Little
      • Seconded by Bob Hall
      • No Discussion
      • Unanimous approval
    • Approval of Contracts
      • Chuck Ledbetter – Certificate for Police Department
        • In regard to the construction of the new police station they’ve reached a point to get the completion certificate and transfer of property.
        • He suggested July 22 as the official date since they became operational and moved in on July 25.
        • He came to the board to execute the quit claim deed requiring a notarized signature by the Mayor
        • Motion to approve made by Mayor Hall
        • Seconded by Ted Little
        • No Discussion
        • Unanimous approval
  5. Saegesser Engineering Update – Taylor Friesz
    • Submitted a Request for Approval for change order number two for the paving. This will be a decrease in payment of $19,936.85 due to underages on the paving project. Requested claim payment of $534,049.53 as the total cost
      • Motion to approve claim payment made by Bob Hall
      • Seconded by Ted Little
      • No Discussion
      • Unanimous approval
  6.  Adjournment
    • Motion to adjourn made by Ted Little
    • Seconded by Bob Hall
    • Unanimous Approval

Audio available here: