Common Council Meeting 08/19/2019

City-NEws-e1455073509249The Charlestown Common Council met for a regularly scheduled meeting on Monday, August 19, 2019 at 6:30 PM. Following is a summary of the meeting with audio available at the end. 

  1. Call to Order/Pledge of Allegiance led by Chris Spencer
  2. Invocation led by Reverend Daniel Tucker from the Charlestown United Methodist Church
  3. Determination of a Quorum and Roll Call: Members present were Mike Vaughn (District 1), Tina Barnes (District 2), Brian Hester (District 4), and JT Cox (At Large). Ted Little (District 3) was absent. Also in attendance were Mayor Bob Hall, Clerk Treasurer Donna Coomer, and city attorney Michael Gillenwater.
  4. Approval of Agenda:
    • Motion to approve made by Brian Hester
    • Seconded by JT Cox
    • No Discussion
    • Unanimous approval
  5. Approval prior meeting’s minutes, current claims, and payroll allowance docket from 07/29/2019 to 08/11/2019 combined into one motion
    • Motion to approve made by Mike Vaughn
    • Seconded by Brian Hester
    • No Discussion
    • Unanimous Approval
  6. Ordinances and Resolutions
    • Ordinance No. 2019-OR-8 – Additional Appropriation Ordinance
      • Mayor Hall explained that this appropriation is for paving coming out of the road and streets fund.
      • Motion to approve additional appropriation made by JT Cox
      • Seconded by Mike Vaughn
      • No Discussion
      • Unanimous Approval
    • Ordinance No. 2019-OR-9 – An Ordinance Annexing Territory Contiguous to the City of Charlestown
      • Mayor Hall explained that this ordinance annexes the Balmer Farm (67 acres) by Danbury Oaks. This is the second and final reading. Michael Gillenwater said if it’s approved it will go into effect in 2020.
      • Motion to approve annexation made by Brian Hester
      • Seconded by Mike Vaughn
      • No Discussion
      • Unanimous Approval
    • Ordinance No. 2019-OR-10 – An Ordinance Amending the City’s Capital Improvement Plan of the City of Charlestown, Indiana
      • Mayor Hall called for a motion to approve
      • Motion to approve made by Brian Hester
      • Seconded by JT Cox
      • No Discussion
      • Hester, Vaughn, and Cox voted yes. Barnes voted no.
    • Ordinance No. 2019-OR-11 – An Ordinance Amending Ordinance No. 2018-OR-13, An Ordinance Authorizing Water Utility Sale Credits for Existing Water Utility Customers in the City of Charlestown
      • Mayor Hall explained that the original ordinance for the water credits contained a typo. He said this ordinance amends the cost from $18.50 to $18.00.
        • Motion to approve made by JT Cox
        • Seconded by Mike Vaughn
        • No Discussion
        • Unanimous Approval
      • Mayor Hall entertained a motion to suspend the rules in anticipation of passing this ordinance on second reading
        • Motion made by JT Cox
        • Seconded by Brian Hester
        • No Discussion
        • Unanimous approval
      • Motion to approve on second and final reading made by Brian Hester
      • Seconded by Mike Vaughn
      • No Discussion
      • Unanimous Approval
  7. Mayor Hall entertained a motion to change the date of the next meeting from Monday, September 2ndto Tuesday, September 3rdat the same time to accommodate the Labor Day holiday
    • Motion to move meeting made by JT Cox
    • Seconded by Mike Vaughn
    • No Discussion
    • Unanimous Approval
  8. Mayor Hall said next Tuesday morning at 10:00am construction will begin on the Renaissance Project.
  9.  Adjournment
    • Motion to Adjourn made by JT Cox
    • Seconded by Brian Hester
    • Unanimous Approval

Audio available here:

Board of Public Works Meeting 08/19/2019

7ab1a11b-853b-474b-97c1-1815c11e4bdaThe Charlestown Board of Public Works met for a regularly scheduled meeting on Monday, August 19, 2019 at 9:00 am. Following is a summary of the meeting with full audio at the end:

  1. Call to order/Pledge of Allegiance led by Shane Spicer
  2. Determination of a quorum and roll call: members present were Ben Ledbetter, and Mayor Bob Hall. Ted Little was absent. Also in attendance was city attorney Michael Gillenwater.
  3. Prior meeting’s minutes, current claims, and payroll allowance docket from 07/29/2019 to 08/11/2019 combined into one motion for approval.
    • Motion to approve made by Ben Ledbetter
    • Seconded by Bob Hall
    • No Discussion
    • Unanimous approval
  4. City Engineer
    • Presented a request for approval for a change order for the Community Crossing’s paving process. This change is for a decrease in contract amount of $16,741.70.
      • Motion to approve change order number one made by Ben Ledbetter
      • Seconded by Bob Hall
      • No Discussion
      • Unanimous approval
    • Presented a request for approval of the pay application to Wingham Paving in the amount of $481,012.47.
      • Motion to approve payment made by Ben Ledbetter
      • Seconded by Bob Hall
      • No Discussion
      • Unanimous approval
    • Director of Economic Development, Eric Vaughn.
      • Presented the fourth of five draw requests on the police station in the amount of $205,508.03
        • Motion to approve payment made by Ben Ledbetter
        • Seconded by Bob Hall
        • No Discussion
        • Unanimous approval
  5.  Adjournment
    • Motion to adjourn made by Ben Ledbetter
    • Seconded by Bob Hall
    • Unanimous approval

Audio here:

 

Board of Zoning Appeals Meeting 08/12/2019

appeal-red-rubber-stamp-over-white-background-88070354The Charlestown Board of Zoning Appeals met for an advertised meeting on Monday, August 12, 2019 at 7:30pm. Following is a summary with full audio of the meeting:

  1. Call to order – Pledge of Allegiance
  2. Determination of a Quorum and Roll Call – Members present were Darrell Stidham, Danny Oakley, Paul Collier, and Barry Early. Zach Payne was absent. Also in attendance was Building Commissioner Tony Jackson.
  3. Approval of Prior meeting’s minutes
    • Motion to approve made by (unclear)
    • Seconded by Barry Early
    • Unanimous approval
  4. New Business
    • Variance Request for Living Water House of Prayer
      • Ron Blevins, Sr. spoke on behalf of the church. He said he wants to build a fellowship hall behind his church on Market Street. Would like to build a 40×60 structure.
      • Darrell Stidham asked for a description. Mr. Blevins said it will be concrete slab and described the structure dimensions. He said it will be metal on the outside and will have an awning on the exterior for cover. It will contain two restrooms and will be ADA compliant. An architect in Sellersburg is working on a blueprint. He said all will be done according to state code.
      • Mr. Stidham said he visited the sight today. He was concerned about fire safety but he spoke to Mr. Blevins on the phone about that. He asked Mr. Blevins about the color. Mr. Blevins said the color will match the existing colors of the church.
      • Motion to approve variance made by (unclear)
      • Seconded by (unclear)
      • Unanimous Approval
    • Variance Request for Clark – Removed from agenda
  5.  Adjournment
    • Motion to adjourn made by Paul Collier
    • Seconded by Barry Early
    • Unanimous approval

Audio (8:41) Available here:

 

 

Planning and Zoning Commission Meeting 08/12/2019

screen shot 2019-01-15 at 9.46.35 amThe Charlestown Planning and Zoning Commission held a meeting and public hearing on Monday, August 12 at 6:30 pm. Following is a summary with full audio of the meeting:

  1. Call to Order/Pledge of Allegiance
  2. Determination of a Quorum and Roll Call – Members present were Bill Resch, Darrell Stidham, Zach Payne, Ben Ledbetter, Brian Hester, and John Spencer. Also in attendance was Building Commissioner Tony Jackson and Matt Duncan on behalf of City Attorney Michael Gillenwater
  3. Approval of prior meeting’s Minutes
    • Motion to approve made by John Spencer
    • Second made by Darrel Stidham
    • Unanimous Approval
  4. New Business
    • Public Information Meeting – Mongold Annexation
      • This is the third of three required informational meetings on this proposed annexation.
      • Kevin Young, land planner, spoke on behalf of the Mongold family about the Skipper’s Ridge proposed subdivision as a part of the total annexation of 1,808 acres. He said the total land includes the Charlestown State Park with 16 total parcels of land.
        • He gave a visual presentation of the maps for the proposed development. It is currently zoned A1 and R2. He said that this will be approached from a PUD standpoint.
        • 5 acre property with intent for a Planned Unit Development for mixed-use. A small (2.2 acre) area is proposed for neighborhood commercial development on Highway 62.
        • 336 total lots in the total development phased over several years. 39 acres will be open/green space for neighborhood parks.
        • Utilities
          • Power is Duke and REMC
          • Pump station will draw down 62. Originally they thought they would go into a manhole on Monroe. After evaluation they’ve decided it is better to move it to the existing lift station.
          • Water – could be either IAW or Marysville, Otisco, Nabb Company, or possibly Watson Water.
        • John Spencer asked the city attorney to explain the total annexation. Matt said that the existing lines along 62 do not meet legal requirements that will allow annexation so they had to extend the area to include the state park. He said this annexation will not affect management of the park.
        • Brian Hester asked questions on behalf of a person who raised concerns at the city council meeting. He said there has been concerned over the 50ft wide lots. Mr. Young said that he has seen a demand for this size lot (and smaller). Mr. Hester said safety of turning on and off of Highway 62 is another concern. Mr. Young said they have met to discuss this issue and the state will require a turn lane into the subdivision. John Spencer mentioned that the state will require them to do what is best.
        • John Spencer asked about their marketing studies. Mr. Young said they have not gotten to that point yet.
        • Darrell Stidham asked if there will be restrictions for the neighborhood and Mr. Young confirmed it will be a restricted neighborhood. Mr. Stidham asked if the board could impose any specific restrictions. Mr. Young deferred to the city attorney. Tony Jackson said that the board can address framing, types of structures, and other features.
        • Tony Jackson addressed concerns about drainage. He said it is currently under county codes and that the county is not as restrictive as the city. He said city codes mandate that drainage will be slower than what is allowed in the county.
        • Darrell Stidham asked about the timeline. The city attorney said that the city council will have a public hearing on this annexation on Sept 3. On October 8 they will hold the second and final reading of the ordinance. There will be a three month remonstrance period that will expire in January. Assuming no remonstrances it will take effect April 2020.
        • John Spencer made a motion to allow public comment on the annexation. Motion was carried and the floor was opened for public comment. Ben Ledbetter mentioned that other developments by this group have been high quality.
    • Public Information Meeting – Balmer Annexation – removed from the agenda
  5.  Adjournment
    • Motion to adjourn made by Ben Ledbetter
    • Seconded by John Spencer
    • Unanimous approval

Audio (20:20) Available here:

 

Redevelopment Commission Meeting 08/08/2019

City-NEws-e1455073509249The Charlestown Redevelopment Commission met for a regularly scheduled meeting and advertised public information session on Thursday, August 8 at 9:00 am. Following is a summary with full audio (16:05) of the meeting:

  1. Call to order/Pledge of Allegiance led by Donna Coomer
  2. Determination of a Quorum and Roll Call: Members present were Ted Little, George Roberts, Eric Vaughn, and Mayor Bob Hall. Pat Glotzbach was absent. Also in attendance were Clerk Treasurer Donna Coomer and City Attorney Michael Gillenwater
  3. Prior Meeting’s minutes, current claims, and payroll allowance docket from 07/21/2019 to 08/03/2019 combined into one motion for consideration
    • Motion to approve made by Ted Little
    • Seconded by George Roberts
    • No Discussion
    • Unanimous approval
  4. Partial release of Mortgages in Springville Manor
    • Release of Mortgage – Alberta Christine Belcher ($20,000 forgivable portion only due to death of owner)
    • Release of Mortgage – Patricia A. Smith ($20,000 forgivable portion only due to death of owner)
    • Partial Release for new purchase (Releases Springville Manor, LLC and transfers mortgage to new owner)
      • Motion to approve all made by Ted Little
      • Seconded by George Roberts
      • No Discussion
      • Unanimous Approval
    • Requested authorization for Michael Gillenwater to open an estate on the Smith property
      • Motion to approve made by Ted Little
      • Seconded by George Roberts
      • No Discussion
      • Unanimous Approval
  5. Public Information Meeting: Mongold Annexation
    • Kevin Young, developer on behalf of the Mongold family, addressed the Commission. He delivered a visual presentation of the total annexation plan. (This was the same presentation provided in the City Council meeting on Monday, August 5th). This Planned Unit Development includes mixed use housing and a small commercial space fronting Highway 62. The development includes neighborhood parks and green space (39 acres – total area is 130 acres).
      • Utility services
        • Two different electric company opportunities (REMC and Duke)
        • Sanitary Sewers – the manhole on Monroe St. has the capacity for this development. A new pump station would be built in the center of the property and a forced main would move it to the Monroe St. manhole.
        • Water services can be provided by either Otisco, Marysville, Nabb Water or IAW.
    • Public Comment:
      • Mike Owen addressed the council. Mr. Owen lives downhill from this proposed project. He is concerned about runoff from the property. His property and his neighbor’s property already suffer from flooding. He is also concerned about the increase in traffic on Highway 62 at this location. He said he wants to see Charlestown grow, but does not see how this particular project will work out. He said he does not see the market for this kind of thing. He is also concerned about the wildlife in the area and deer population. He mentioned possible light pollution from the development.
      • Ted Little mentioned that he assumes the city engineer will address runoff issues and such. Mayor Hall confirmed and said that the state will also regulate traffic control features on Highway 62. Michael Gillenwater said that the city’s existing drainage ordinance mandates that drainage must be improved along with the development.
  6. Adjournment
    • Motion to adjourn made by Eric Vaughn
    • Seconded by George Roberts
    • Unanimous approval

 

Audio available here: (16:05)

Common Council Meeting 08/05/2019

City-NEws-e1455073509249The Charlestown Common Council met for a regularly scheduled meeting and advertised public hearing on Monday, August 5, 2019 at 6:30 PM. Following is a summary of the meeting with full audio (39:22) available at the end: 

  1. Call to Order/Pledge of Allegiance led by Lauren Elizabeth Crowe, a 2019 Ivy Tech graduate and CHS cross country and track coach.
  2. Invocation led by Neyland McClellan from North Charlestown Church of God
  3. Determination of a Quorum and Roll Call: Members present were Ted Little, Brian Hester, Mike Vaughn, Tina Barnes, and JT Cox. Also in attendance were Clerk Treasurer Donna Coomer and City Attorney Michael Gillenwater
  4. Approval of Agenda:
    • Motion to Approve made by Brian Hester
    • Seconded by JT Cox
    • During discussion Michael Gillenwater mentioned that 2019-OR-07 which annexes land on highway 62 was introduced but not adopted at the last meeting. He asked to add that item to the agenda for consideration in anticipation of passing on its first reading.
      • Motion to approve change made by Ted Little
      • Seconded by Mike Vaughn
      • No Discussion
      • Unanimous Approval
    • Motion to approve amended agenda made by JT Cox
    • Seconded by Brian Hester
    • No Discussion
    • Unanimous Approval
  5. Approval of prior meeting’s minutes, current claims, and payroll allowance docket from 06/24/2019 to 07/28/2019 combined into one motion for approval
    • Motion to approve made by Mike Vaughn
    • Seconded by JT Cox
    • No Discussion
    • Unanimous approval
  6. Public Hearing: Annexation of 67.545 acres
    • Attorney Michael Gillenwater directed attention to a map that shows the territory in question for annexation. He provided the following summary and information: This is “the old Balmer farm” adjacent to Danbury Oaks subdivision. The developer interested in purchasing it wants to subdivide the vacant property. This is a 100% voluntary annexation and for that reason things can happen more quickly if the council adopts the resolution. Currently water service is adjacent through IAW and wastewater available for extension off of the city’s existing service. Storm water and drainage will be designed and improved by the developer. The developer will pay for construction of the streets. No additional city services or personnel will be required with this annexation. As the property is developed the growth in tax revenue should cover any needed extension of services. Ordinance 2019-R-10 covers this annexation. The public has an opportunity to make comment on this annexation. Each person is allotted two minutes. This is an opportunity to make a statement but not ask questions of the council. No person elected to comment.
      • Council member Tina Barnes asked if access to the section will go through Danbury Oaks and Mayor Hall confirmed that it will.
      • Mr. Gillenwater said that this section does not currently have a planned subdivision but if one develops it will be a planned unit development zoned R-1. The property would come into the city on January 1.
      • Mayor Hall closed the public hearing on this issue
  7. After a period of confusion Mayor Hall called for a motion to approve Ordinance No. 2019-OR-9 – An Ordinance Annexing Territory Contiguous to the City of Charlestown
    • Motion to approve made by Brian Hester
    • Seconded by Ted Little
    • No additional discussion
    • Unanimous approval
  8. Mayor hall called for a motion to approve Resolution No. 2019-R-10 – A Resolution Adopting a Fiscal Plan Prior to Annexing 67.545 Acres Contiguous with the City of Charlestown
    • Motion to approve made by Brian Hester
    • Seconded by Mike Vaughn
    • No Discussion
    • Unanimous approval
  9. Ordinance No. 2019-OR-7 Concerning the annexation of the property on Highway 62 across from the state park
    • City Attorney Michael Gillenwater explained to the council that much of the area belongs to the state park, the city, and River Ridge. The proposed annexation area comprises 1,808 acres. They do not anticipate objection from River Ridge or the State of Indiana. The presenters are the only tax payers in the area.
    • Kevin Young, land planner spoke on behalf of the owners who wish to develop Skipper’s Ridge Subdivision
      • Expected fiscal impact to city = none
      • Total of 16 parcels to annex
      • City Council district 4
      • 1,808 acres
      • The property borders a platted subdivision to the north.
      • Details of the subdivision were explained in a visual presentation
        • Multitude of housing styles planned
        • 2 acre proposed commercial facilities on Highway 62 to serve the neighborhood
        • Incorporates greenspace and pocket parks in 39 acres of open space
        • Total of 336 lots developed in a phased development
      • Utilities
        • Two different electric providers: Duke and Clark Co REMC
        • Sanitary sewers: proposed pump station in the center and would pump to existing manhole on Monroe Street
        • Water: Options are IAW and Marysville, Otisco, Nabb water company
      • Emergency Services: Both fire department and police department have provided letters confirming their ability to serve the development
    • Mayor Hall called for a motion to approve the ordinance 2019-OR-7 for annexation of the discussed property
      • Before the motion was made JT Cox asked attorney Michael Gillenwater to explain how the public hearing prior to this meeting relates to this particular annexation. Mr. Gillenwater said that before an annexation can be adopted on its final reading it must have a public hearing. This particular annexation requires different steps because it is not 100% voluntary due to the other property owners. The prior annexation ordinance was 100% voluntary.
      • Motion to approve made by Mike Vaughn
      • Seconded by Ted Little
      • No further discussion
      • Unanimous approval
  10. Ordinance No. 2019-OR-10 – An Ordinance Amending the City’s Capital Improvement Plan of the City of Charlestown, Indiana
    • Motion to approve made by Ted Little
    • Seconded by JT Cox
    • No Discussion
    • Little, Hester, Vaughn, and Cox voted yes, Barnes voted no.
  11. Mayor Hall commented on the construction around town and advised people to be patient with school starting. He praised the new pocket parks, and the new police station.
  12. Adjournment:
    • Motion to Adjourn made by JT Cox
    • Seconded by Brian Hester
    • Unanimous approval

Audio here:

Board of Public Works Meeting 08/05/2019

7ab1a11b-853b-474b-97c1-1815c11e4bdaThe Charlestown Board of Public Works met for a regularly scheduled meeting on Monday, August 5, 2019. Following is a summary of the meeting with full audio (18:46) available at the end.

  1. Call to Order/Pledge of Allegiance led by Tony Jackson
  2. Determination of a Quorum and Roll Call: Members present were Ted Little, Ben Ledbetter, and Mayor Bob Hall. Also in attendance were City Attorney Michael Gillenwater and Clerk Treasurer Donna Coomer
  3. Approval of prior meeting’s minutes, current claims, and payroll allowance docket from 07/15/2019 to 07/28/2019 combined into one motion for approval.
    • Motion to approve made by Ted Little
    • Seconded by Ben Ledbetter
    • No Discussion
    • Unanimous Approval
  4. Old Business
    • Jason Sams – Renaissance Project Design
      • Mr. Sams from ARC addressed the Board to request approval of right of way items along Main Street, Market Street, and Green Alley. They are adding parking spaces along Main Street, changing sidewalks along Market Street, and redesigning Green Alley. He said there are some water connections and sewer connections that need to be made in order to begin work on Lot One of the project.
      • Mayor Hall asked if Tony Jackson if he had examined the request and Mr. Jackson said yes. He also mentioned that paving on Main Street is scheduled and asked Ben Ledbetter about the time frame. Mr. Ledbetter said there are some fire hydrant replacements that need to be made in conjunction with street paving.
      • Mr. Gillenwater said they do not want to pave the road only for ARC to tear it up. Mr. Sams acknowledged the need to work in conjunction with the city on these
      • Motion to approve made by Ben Ledbetter
      • Seconded by Ted Little
      • No additional discussion
      • Unanimous approval
  5. New Business
    • Keith McDonald – Chief of Police
      • Contract for Police Station Copy Equipment – Chief McDonald introduced an agreement to lease three copiers for the police station.
        • Michael Gillenwater asked about the duration of the contract and then noted that he located the date on the invoice and it is for one year.
        • Motion to approve made by Ben Ledbetter
        • Seconded by Ted Little
        • No additional discussion
        • Unanimous approval
      • Pirate 5K Run Street Closures – Chief McDonald discussed the path for the 5K run to steer clear of the construction being done at Park and Market. He asked the Board to approve closing of the local streets for this run and for cooperation with the street department to borrow barrels and cones. INDOT has already approved the plan. Mayor Hall asked if he needed a vote and Chief McDonald said it would be appropriate.
        • Motion to approve route made by Ted Little
        • Seconded by Ben Ledbetter
        • No Discussion
        • Unanimous Approval
      • Bus Routes for School – Mayor Hall asked for an update about revised bus routes to deal with construction on Market and Park Street. Chief McDonald said they have a plan and will post on their website and on social media to notify parents of alternative routes to reduce traffic at the site. He spoke to Ben Ledbetter about scheduling sidewalk work between 9:30-2:30 to help reduce congestion during the times people are arriving and leaving school.
  6. Eric Vaughn, Director of Economic Development addressed the Board to present invoices for concrete work at the new pocket Parks from R&R Construction. At Ashley Springs the invoice total is $6,360.00 and for Heritage Place Park the total is $19,560.00
    • Motion to approve the invoices made by Ben Ledbetter
    • Seconded by Ted Little
    • No Discussion
    • Unanimous Approval
  7. Mayor Hall Comments – Mayor Hall said that he met a couple who just moved to Charlestown from Louisville because they admire the comprehensive plan that the city has adopted.
  8. Ben Ledbetter said that the bridge work at Denham and Market/Park streets is moving on schedule. 
  9. Adjournment
    • Motion to adjourn made by Ben Ledbetter
    • Seconded by Ted Little
    • Unanimous Approval

Audio available here: