Common Council Meeting 07/01/2019

City-NEws-e1455073509249The Charlestown Common Council met for a regularly scheduled meeting on Monday, July 1, 2019. Following is a summary of the meeting with full audio (23:48) available at the end:

  1. Call to Order/Pledge of Allegiance: led by Michael Gillenwater
  2. Invocation: led by David Fluke
  3. Determination of a Quorum and Roll Call: Members present were Ted Little, Brian Hester, Mike Vaughn, Tina Barnes, and JT Cox. Also in attendance were Mayor Bob Hall, Deputy Clerk Treasurer Nancy Rogers, and City Attorney Michael Gillenwater
  4. Approval of Agenda:Motion to approve made by Ted LittleSeconded by JT Cox
    • No Discussion
    • Unanimous approval
  5. Approval of prior meeting’s Minutes, Current Claims, and Payroll Allowance Docket from 06-17-2019 to 06-23-2019 combined into one motion for approval.Motion to approve made by Brian HesterSeconded by Mike Vaughn
    • No Discussion
    • Unanimous approval
  6. Public Comment:David Moore: Not in attendance.Stefanie Manning: Ms. Manning raised concerns over the need for a community storm shelter for those residents who do not have basements or who live in mobile homes. Mayor Hall said that the community center serves as a storm shelter. He said they advertise it on the electronic signs when it is needed.
  7. Ordinances and Resolutions:Ordinance No. 2019-OR-7 – An Ordinance Annexing Territory Contiguous to the City of CharlestownMayor Hall said that Regains-Mongold has proposed a subdivision of about 300 homes with some commercial space, parks and a community center. He said they’ve asked for annexation.
      • Michael Gillenwater said that this annexation is permitted if requested by owners of 75% of the valuation of the property. He said the people petitioning for the annexation are the only ones currently paying taxes. He said if they approve it tonight the process must go through several steps. He is asking the council to set public meeting dates with Resolution 2019-R-8 tonight as well. He said there will be a fiscal plan presented to the council. They will have to hold a public hearing as well. He asked the council to look at the agenda and notice there are two petitions for annexation but the second is only one lot and is therefore 100% interest. He said that the second annexation lot is adjacent to Danbury Oaks. He said that petition isn’t complete yet. He said he would like for the Council to pass the resolution that will set dates for public hearings. He said if the council doesn’t want to pass this ordinance tonight they can at least give it a number and consideration. (For clarification there are two annexation areas being considered. One is a large area off of Highway 62 in front of the state park entrance and the other is a single lot adjacent to Danbury Oaks on 403.)
      • Tina Barnes asked where the property is located. Michael Gillenwater said that the property is off of Highway 62 toward Madison. Mayor Hall said it is located across from the entrance to the state park. They discussed the map that was provided to the council. Ms. Barnes asked for clarification. Mayor Hall said this annexation applies to only areas marked and not property between the existing limits and the proposed annexation.
      • Mayor Hall discussed the need to add building lots for homes on the property that has requested annexation near Danbury Oaks.
      • Ms. Barnes asked for additional clarification on the land on Highway 62. Mayor Hall said that if you leave the State Park and crossed diagonally you’d drive right into the property. She asked if there would only be an entrance on Highway 62. Michael Gillenwater said that they do not have a plan yet and does not know where all the entrances will be. Ms. Barnes asked for clarification about the police and fire service to the area and about sanitation and sewer. Michael Gillenwater said that police and fire can respond and that sewer isn’t there yet but can be added.
      • Mike Vaughn asked if the property went to Fourteen Mile Creek and Michael Gillenwater said no. Brian Hester also clarified the location in relation to the rock quarry.
      • Mr. Gillenwater said that they will receive better maps.
      • Ted Little asked for clarification about the process and what Mr. Gillenwater is asking them to do.
      • No action was taken on this ordinance but Mayor Hall asked for a motion to approve Resolution No. 2019-R-8.
    • Resolution No. 2019-R-8 –  A Resolution Setting Dates for Public Information Meetings and Hearings on Voluntary AnnexationMayor Hall entertained a motion for approvalMotion to approve made by Brian Hester
      • Seconded by Mike Vaughn
      • No Additional Discussion
      • Unanimous Approval
    • Resolution No. 2019-R-9 –  A Resolution Authorizing the Mayor or Director of Economic Development to Execute Closing Documents for Woodford Farms PurchaseMayor Hall said this resolution allows Eric Vaughn, Economic Development Director, to sign closing documents for a park in Woodford FarmsMotion to approve made by Ted Little
      • Seconded by JT Cox
      • No Discussion
      • Little, Hester, Vaughn, and Cox voted yes. Barnes voted no.
  8. Mayor Hall thanked city workers for helping with Founders Day and for their work in the recent storms.
  9. New Business:Regains-Mongold, LLC – Petition For Annexation Into The City of Charlestown – this agenda item is covered in the discussion for Ordinance 2019-OR-7 aboveThe Balmer Family, LLC – Petition For Annexation Into the City of Charlestown – This agenda item was postponed because the documents were not ready
  10. Adjournment:Motion to Adjourn made by JT CoxSeconded by Brian Hester
    • Unanimous Approval

Audio available here:

Author: Treva Hodges

Resident of Charlestown, Indiana. Advocate.

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