Redevelopment Commission 07/25/2019

City-NEws-e1455073509249The Charlestown Redevelopment Commission met for a rescheduled meeting on Thursday, July 25 at 1:00 PM. Following is a summary of the meeting with full audio at the end (16:03): 

  1. Call to Order/Pledge of Allegiance led by Matt Duncan
  2. Determination of a quorum and roll call: Members present were Pat Glotzbach, Ted Little, George Roberts, Eric Vaughn, and Mayor Bob Hall. Also in attendance were Clerk Treasurer Donna Coomer and attorney Matt Duncan, associate for city attorney Michael Gillenwater
  3. Approval of prior meeting’s minutes, current claims, and payroll allowance docket from 07/08/2019 to 07/20/2019 combined into one motion
    • Motion to approve made by George Roberts
    • Seconded by Eric Vaughn
    • No Discussion
    • Unanimous approval
  4. Old Business – Renaissance Update
    • Jason Sams from ARC provided an update on the project. They’ve completed the site construction plans. They hope to begin site work on lot one about the third week of August. On lot two, they received clearance from IDEM yesterday. They are working with Duke, Spectrum, and AT&T to move utility poles. He is scheduled to speak to the Board of Public Works on August 5thbecause they will need to cut into the roads. Mayor Hall clarified that “lot two” means “phase two.” Mr. Sams said they’re also working on permanent financing for the project.
    • Ted Little asked about the timeline for completion. He said that originally they anticipated 11-12 months to completion. He asked if the construction start delay will affect that plan. Mr. Sams did not anticipate a big delay. He said they still hope to complete the project in summer 2020.
    • Mayor Hall asked when ARC would start renovation of the building next to City Hall. Mr. Sams said they’re currently finalizing their project budget to get that property started. He said they anticipate having a leasing office out of the building.
    • Paul Wheatley spoke to the commission to confirm that debt has been secured on the project.
  5. New Business
    • Partial release for Springville Manor Properties – Lot #10, 110 Jackson Way has been sold and Mayor Hall submitted a partial release on the property for approval.
      • Motion to approve made by Pat Glotzbach
      • Seconded by George Roberts
      • No Discussion
      • Unanimous Approval
  6. Ordinances and Resolutions
    • Resolution 2019-R-7 – (Name and Purpose of the resolution not stated nor printed on the agenda)
      • Motion to approve made by Eric Vaughn
      • Seconded by Ted Little
      • During discussion, Mr. Little thanked Bob Hall for his work on this project. He said it took a lot of negotiation back and forth and that there are things in the resolution they appreciate and he knew there were some issues about the release of funds and when people would be removed from the properties and he thinks Mayor Hall did a great job. Mayor Hall said it’s still ongoing and that since the original approval of this since last August he appreciated Nick and Brenda and MacDaddy for working on it. He said they bought the properties about 25% less than appraisals and wanted to pass a resolution to ratify that. 
      • Unanimous approval
  7. “Highway 62 Renaissance Project” – Paul Wheatley introduced a Blight Clearance grant proposal to the Commission. He explained that this will require an environmental review that can begin next week. Through this process, the city can be in a position to submit an application for this grant in November. Realistically we could know about the award by December. The grant would involve environmental cleanup and site clearing. No action is required from the Commission today.
    • Mayor Hall said there has been some light interest on the property, but nothing serious yet. He anticipates Paul Wheatley putting together a Request for Proposals on the site.
    • Pat Glotzbach asked how much funding can be anticipated. Mr. Wheatley said the max is $500,000 based on a cost estimate provided by the engineer. There’s an 8% grant administration fee and a matching component that would max out at $50,000. They will have to follow federal grant procurement bid standards. This will require action in the future by the Redevelopment Commission and the City Council. 
  8. Adjournment
    • Motion to adjourn made by Eric Vaughn
    • Seconded by George Roberts
    • Unanimous approval

Audio Here:

Board of Public Works 07/15/2019

7ab1a11b-853b-474b-97c1-1815c11e4bdaThe Charlestown Board of Public Works met for a regularly scheduled meeting on Monday, July 15 at 9:00 am. Following is a summary of the meeting with full audio (1:58): 

  1. Call to order pledge of Allegiance: Led by Donna Coomer
  2. Determination of a quorum and roll call: Members present were Ted Little, Ben Ledbetter, and Mayor Bob Hall. Also in attendance were City Attorney Michael Gillenwater and Clerk Treasurer Donna Coomer
  3. Approval of prior meeting’s minutes, current claims, and payroll allowance docket 06/24/2019 to 07/14/2019 combined into one motion.
    • Motion to approve made by Ted Little
    • Seconded by Ben Ledbetter
    • No Discussion
    • Unanimous approval
  4. Adjournment
    • Motion to adjourn made by Ben Ledbetter
    • Seconded by Ted Little
    • Unanimous approval

Audio (1:58) available here:

Redevelopment Commission Meeting 07/11/2019

City-NEws-e1455073509249The Charlestown Redevelopment Commission met for a regularly scheduled meeting on Thursday, July 11, 2019 at 9:00 am. Following is a summary of the meeting with audio available at the end:

  1. Call to Order/Pledge of Allegiance led by George Roberts
  2. Determination of a Quorum and Roll Call: Members present were Ted Little, Eric Vaughn, George Roberts, and Mayor Bob Hall. Member Pat Glotzbach was absent. Also in attendance were Clerk Treasurer Donna Coomer and city attorney Michael Gillenwater.
  3. Approval of prior meeting’s minutes, current claims and Payroll allowance docket from 06/24/2019 to 07/07/2019 combined into one motion for approval.
    • Motion to approve made by Ted Little
    • Seconded by Eric Vaughn
    • No Discussion
    • Unanimous Approval
  4. Approval of Documents: BAN Closing Documents
    • Mayor Hall explained these are closing documents for the Bond Anticipation Note for the Renaissance Project. Paul Wheatley said these documents should be signed this afternoon
      • Motion to approve made by Eric Vaughn
      • Seconded by George Roberts
      • No Discussion
      • Unanimous Approval
  5. Springville Manor partial Mortgage Release for Lot #6 ($55,000)
    • Motion to approve made by Ted Little
    • Seconded by George Roberts
    • No Discussion
    • Unanimous Approval
  6. Mayor Hall said that two Springville Manor residents have passed away. He said the agreement in place forgives the $20,000 portion of their mortgage and the family has a period of time to pay the remaining $35,000. This matter will come before the board at another meeting.
  7.  Adjournment
    • Motion to adjourn made by Eric Vaughn
    • Seconded by Ted Little
    • No Discussion
    • Unanimous approval

Audio here 5:40:

 

Common Council Meeting 07/01/2019

City-NEws-e1455073509249The Charlestown Common Council met for a regularly scheduled meeting on Monday, July 1, 2019. Following is a summary of the meeting with full audio (23:48) available at the end:

  1. Call to Order/Pledge of Allegiance: led by Michael Gillenwater
  2. Invocation: led by David Fluke
  3. Determination of a Quorum and Roll Call: Members present were Ted Little, Brian Hester, Mike Vaughn, Tina Barnes, and JT Cox. Also in attendance were Mayor Bob Hall, Deputy Clerk Treasurer Nancy Rogers, and City Attorney Michael Gillenwater
  4. Approval of Agenda:Motion to approve made by Ted LittleSeconded by JT Cox
    • No Discussion
    • Unanimous approval
  5. Approval of prior meeting’s Minutes, Current Claims, and Payroll Allowance Docket from 06-17-2019 to 06-23-2019 combined into one motion for approval.Motion to approve made by Brian HesterSeconded by Mike Vaughn
    • No Discussion
    • Unanimous approval
  6. Public Comment:David Moore: Not in attendance.Stefanie Manning: Ms. Manning raised concerns over the need for a community storm shelter for those residents who do not have basements or who live in mobile homes. Mayor Hall said that the community center serves as a storm shelter. He said they advertise it on the electronic signs when it is needed.
  7. Ordinances and Resolutions:Ordinance No. 2019-OR-7 – An Ordinance Annexing Territory Contiguous to the City of CharlestownMayor Hall said that Regains-Mongold has proposed a subdivision of about 300 homes with some commercial space, parks and a community center. He said they’ve asked for annexation.
      • Michael Gillenwater said that this annexation is permitted if requested by owners of 75% of the valuation of the property. He said the people petitioning for the annexation are the only ones currently paying taxes. He said if they approve it tonight the process must go through several steps. He is asking the council to set public meeting dates with Resolution 2019-R-8 tonight as well. He said there will be a fiscal plan presented to the council. They will have to hold a public hearing as well. He asked the council to look at the agenda and notice there are two petitions for annexation but the second is only one lot and is therefore 100% interest. He said that the second annexation lot is adjacent to Danbury Oaks. He said that petition isn’t complete yet. He said he would like for the Council to pass the resolution that will set dates for public hearings. He said if the council doesn’t want to pass this ordinance tonight they can at least give it a number and consideration. (For clarification there are two annexation areas being considered. One is a large area off of Highway 62 in front of the state park entrance and the other is a single lot adjacent to Danbury Oaks on 403.)
      • Tina Barnes asked where the property is located. Michael Gillenwater said that the property is off of Highway 62 toward Madison. Mayor Hall said it is located across from the entrance to the state park. They discussed the map that was provided to the council. Ms. Barnes asked for clarification. Mayor Hall said this annexation applies to only areas marked and not property between the existing limits and the proposed annexation.
      • Mayor Hall discussed the need to add building lots for homes on the property that has requested annexation near Danbury Oaks.
      • Ms. Barnes asked for additional clarification on the land on Highway 62. Mayor Hall said that if you leave the State Park and crossed diagonally you’d drive right into the property. She asked if there would only be an entrance on Highway 62. Michael Gillenwater said that they do not have a plan yet and does not know where all the entrances will be. Ms. Barnes asked for clarification about the police and fire service to the area and about sanitation and sewer. Michael Gillenwater said that police and fire can respond and that sewer isn’t there yet but can be added.
      • Mike Vaughn asked if the property went to Fourteen Mile Creek and Michael Gillenwater said no. Brian Hester also clarified the location in relation to the rock quarry.
      • Mr. Gillenwater said that they will receive better maps.
      • Ted Little asked for clarification about the process and what Mr. Gillenwater is asking them to do.
      • No action was taken on this ordinance but Mayor Hall asked for a motion to approve Resolution No. 2019-R-8.
    • Resolution No. 2019-R-8 –  A Resolution Setting Dates for Public Information Meetings and Hearings on Voluntary AnnexationMayor Hall entertained a motion for approvalMotion to approve made by Brian Hester
      • Seconded by Mike Vaughn
      • No Additional Discussion
      • Unanimous Approval
    • Resolution No. 2019-R-9 –  A Resolution Authorizing the Mayor or Director of Economic Development to Execute Closing Documents for Woodford Farms PurchaseMayor Hall said this resolution allows Eric Vaughn, Economic Development Director, to sign closing documents for a park in Woodford FarmsMotion to approve made by Ted Little
      • Seconded by JT Cox
      • No Discussion
      • Little, Hester, Vaughn, and Cox voted yes. Barnes voted no.
  8. Mayor Hall thanked city workers for helping with Founders Day and for their work in the recent storms.
  9. New Business:Regains-Mongold, LLC – Petition For Annexation Into The City of Charlestown – this agenda item is covered in the discussion for Ordinance 2019-OR-7 aboveThe Balmer Family, LLC – Petition For Annexation Into the City of Charlestown – This agenda item was postponed because the documents were not ready
  10. Adjournment:Motion to Adjourn made by JT CoxSeconded by Brian Hester
    • Unanimous Approval

Audio available here:

Board of Public Works 07/01/2019

7ab1a11b-853b-474b-97c1-1815c11e4bdaThe Charlestown Board of Public Works met on Monday, July 1, 2019 for a regularly scheduled meeting. Following is a summary with full audio (7:53) available at the end: 

  1. Call to Order/Pledge of Allegiance led by Bob Hall
  2. Determination of a Quorum and Roll Call – members present Ben Ledbetter and Mayor Bob Hall. Ted Little was absent. Also in attendance were Clerk Treasurer Donna Coomer and City Attorney Michael Gillenwater
  3. Approval of prior meeting’s minutes, current claims, and payroll allowance docket from 06/17/2019 to 06/23/2019 combined into one motion for approval
    • Motion to approve made by Ben Ledbetter
    • Seconded by Bob Hall
    • No Discussion
    • Unanimous approval
  4. New Business
    • Onsite Health Solutions – Heather Mick introduced this agreement with the clinic that does health screenings for employees. There is no cost for the city and this is covered by health insurance.
      • Ben Ledbetter said there are several city employees who use this service
      • Motion to approve made by Ben Ledbetter
      • Seconded by Bob Hall
      • No Discussion
      • Unanimous approval
    • Mayor Hall Statement – He wanted to thank Larry Lynn who was present at the meeting. Initially life insurance denied the claim for Officer Ben Bertram. Mr. Lynn helped negotiate this denial and the insurance has reversed its claim on the declination.
      • Mr. Lynn said the insurance company had apologized for how the issue was handled.
    • Eric Vaughn, Director of Economic Development said that there is a closing scheduled for a lot on Woodford Farms for a park and asked for authorization to execute the closing documents
      • Motion to approve made by Ben Ledbetter
      • Seconded by Bob Hall
      • No Discussion
      • Unanimous approval
    • Shane Spicer, City Engineer, gave an update on the Community Crossings paving project. They will begin July 15thin Glendale. Mayor Hall said there will be signs put up to announce the paving and asked that people not park on the streets when paving is in progress.
  5.  Adjournment
    • Motion to adjourn made by Ben Ledbetter
    • Seconded by Bob Hall
    • Unanimous approval

Audio available here: