Redevelopment Commission Meeting 06/27/2019

City-NEws-e1455073509249The Charlestown Redevelopment Commission met today for a regularly scheduled meeting and public hearing. Following is a summary of the meeting with full audio (7:37) available: 

  1. Call to Order/Pledge of Allegiance
  2. Determination of Quorum and Roll Call: Members present were Pat Glotzbach, Ted Little, Eric Vaughn, and Mayor Bob Hall. George Roberts was absent. Also in attendance were City Attorney Michael Gillenwater and Clerk Treasurer Donna Coomer
  3. Approval of prior meeting’s minutes, current claims, and payroll allowance docket from 06/10/2019 to 06/23/2019 combined into one motion for approval.
    • Motion to approve made by Eric Vaughn
    • Seconded by Ted Little
    • No Discussion
    • Unanimous Approval
  4. Public Hearing
    • Paul Wheatley introduced Resolution No 2019-R-6. He explained that this resolution allows the city to take on debt to support the Renaissance Project. Property taxes from the location will go into the TIF fund from which repayment of the bond will be taken.
    • Mayor Hall opened the floor for public comment on the public hearing portion of the meeting.
    • No comments were made
    • Paul Wheatley said this is the last public step on this resolution. He anticipates the Renaissance Project will break ground in August. They are currently half-way through their design process. He said the increment of commercial property taxes will go into the Tax Fund. Residential taxes will continue to go into the standard taxing units.
  5. Ordinances and Resolutions
    • Resolution No 2019-R-6 “Resolution of the Charlestown Redevelopment Commission Regarding Approval of Additional Appropriation
      • Motion to approve resolution made by Ted Little
      • Seconded by Pat Glotzbach
      • No additional discussion
      • Unanimous approval
      • Mayor Hall said he is excited about the Renaissance Project.
  6.  Adjournment
    • Motion to adjourn made by Eric Vaughn
    • Seconded by Pat Glotzbach
    • Unanimous approval

Audio available here 7:37:

Common Council Meeting 06/17/2019

City-NEws-e1455073509249The Charlestown Common Council met for a regularly scheduled meeting on Monday, June 17, 2019 at 6:30 PM. Following is a summary of the meeting with full audio (11:40) at the end. 

  1. Call to Order/Pledge of Allegiance led by Gracie and Sophia Adams, varsity cheerleaders at CHS
  2. Invocation led by Neyland McClellan from the North Charlestown Church of God
  3. Determination of a Quorum and Roll Call: Members present were Ted Little, Brian Hester, Tina Barnes, and JT Cox. Member Mike Vaughn was absent. Also in attendance were Mayor Bob Hall, Clerk Treasurer Donna Coomer, and city attorney Michael Gillenwater
  4. Approval of Agenda
    • Motion to approve made by Brian Hester
    • Seconded by Ted Little
    • No Discussion
    • Unanimous approval
  5. Approval of prior meeting’s minutes, current claims, and payroll allowance docket from 06/02/2019 to 06/16/2019 combined into one motion for approval
    • Motion to approve made by Ted Little
    • Seconded by Brian Hester
    • No Discussion
    • Unanimous Approval
  6. Ordinances and Resolutions
    • Resolution 2019-R-7 “A Resolution of the City of Charlestown, Indiana Authorizing the Issuance of Bond Anticipation Notes and Bonds of the Charlestown Redevelopment District for the Purpose of Providing of Funds to be Applied to pay for Certain Redevelopment Projects, Incidental Expenses in Connection Therewith and Otherwise on Account of the Issuance of the BANs and Bonds
      • Motion to approve made by Ted Little
      • Seconded by JT Cox
      • During discussion Mayor Hall said that the resolution has been approved by the Redevelopment Commission and is scheduled for a public hearing (June 27).
      • Members voting in favor are: Ted Little, Brian Hester, and JT Cox. Council member Tina Barnes voted no.
      • Mayor Hall said that the due diligence is being performed and they anticipate breaking ground in August/September. He said Alan Muncy of ARC has purchased the building next to City Hall to use as his leasing office for the Renaissance Project.
  7. Mayor Hall Update:
    • Mayor Hall mentioned that Founders Day is this weekend. Pat Glotzbach will be the grand marshal. Donna Coomer announced that Betty Buckner was named Founders Day Volunteer of the Year. 
    • Mayor Hall said that this morning the Board of Public Works announced the approval of another park. This one will be in the Saddleback neighborhood. The lot in Woodford Farms will be purchased for $10,000 and a park will be built there as well.
    • Mayor Hall updated the council on the police station progress. They began moving furniture in today and will finish electrical by mid-July.
    • Mayor Hall announced that the paving construction meeting occurred this morning. Indiana American Water had representatives at the meeting to coordinate some repairs to valves during the paving project.
  8. Council Member Brian Hester asked if they could incorporate accessible equipment into the parks for people who have disabilities.
    • Mayor Hall said that Eric Vaughn is looking into the situation. He said that the equipment is expensive, but that doesn’t mean we won’t do it. He said the options are to add one piece of equipment to existing parks or to build a single park that is fully accommodating.
    • Brian Hester said he understands that an “special needs” park requires special equipment.
    • Mayor Hall said he thinks it is a good thing and that he doesn’t have a “special needs kid” and doesn’t know if there is one in the area or not. Brian Hester said there are several. Mayor Hall said he’s not sure if there are any in Charlestown.
  9. Adjournment
    • Motion to adjourn made by JT Cox
    • Seconded by Ted Little
    • Unanimous approval

Audio available here:

Board of Public Works Meeting 06/17/2019

7ab1a11b-853b-474b-97c1-1815c11e4bdaThe Charlestown Board of Public Works met for a regularly scheduled meeting on Monday, June 17, 2019 at 9:00 am. Following is a summary of the meeting with full audio (6:47) available at the end:

  1. Call to Order/Pledge of Allegiance led by Ben Ledbetter
  2. Determination of a Quorum and Roll Call: Members present were Ted Little, Ben Ledbetter, and Mayor Bob Hall. Also in attendance were Clerk Treasurer Donna Coomer and city attorney Michael Gillenwater.
  3. Approval of prior meeting’s minutes, current claims, and payroll allowance docket 06/02/2019 to 06/16/2019 combined into one motion for approval.
    • Motion to approve made by Ben Ledbetter
    • Seconded by Ted Little
    • No discussion
    • Unanimous approval
  4. Redevelopment Director’s Update – Eric Vaughn
    • Mr. Vaughn sought the Board’s advice on an opportunity for another neighborhood park in Saddleback on Bates Drive.
      • Mayor Hall said that the city owns a lot there where there is a pump station and Eric has designed a park and is asking for the Board’s approval to build it.
      • Motion to approve made by Ben Ledbetter
      • Seconded by Ted Little
      • No Discussion
      • Unanimous approval
    • Mr. Vaughn presented a request for purchase approval of a lot in Woodford Farms (section 2, lot 27) for $10,000. This will be the location of another pocket park.
      • Motion to approve made by Ted Little
      • Seconded by Ben Ledbetter
      • No Discussion
      • Unanimous Approval
    • Mr. Vaughn presented an invoice for the picnic structure at Ashley Springs in the amount of $5,018.92. Palmetto Investment Consultants, LLC.
      • Motion to approve made by Ted Little
      • Seconded by Ben Ledbetter
      • No Discussion
      • Unanimous Approval
    • Mayor Hall said they have four parks (Heritage, Ashley Springs, Woodford Farms, and Saddleback) being built with two more coming and once they are finished these six parks will put every citizen in Charlestown within walking distance to a park.
  5. Shane Spicer, City Engineer, said that pre-construction will begin on the Community Crossings paving project. Indiana American has been contacted to be at the meeting.
  6.  Adjournment
    • Motion to adjourn made by Ben Ledbetter
    • Seconded by Ted Little
    • Unanimous approval

Audio available here:

Redevelopment Commission Meeting 06/13/2019

City-NEws-e1455073509249The Charlestown Redevelopment Commission met for a regularly scheduled meeting on Thursday, June 13 at 9:00 AM. Following is a summary of the meeting with full audio available at the end:

*Meeting began late at 9:07.

  1. Call to Order, Pledge of Allegiance 
  2. Determination of a Quorum and Roll Call: Members present were Pat Glotzbach, Ted Little, Eric Vaughn, and Mayor Bob Hall. George Roberts was absent. Also in attendance were Clerk Treasurer Donna Coomer and City Attorney Michael Gillenwater
  3. Approval of prior meeting’s minutes, current claims, and payroll allowance docket from 05/20/2019 to 06/09/2019 combined into one motion for approval.
    • Motion to approve made by Ted Little
    • Seconded by Eric Vaughn
    • No Discussion
    • Unanimous Approval
  4. Resolution 2019-R-5 – TIF Pledge Resolution
    • Paul Wheatley addressed the board to explain that this pledge allows the commission to take on debt of $950,000 promised to the Renaissance Project through a Bond Anticipation Note.
    • If the commission passes this today it will need to go before the City Council on Monday.
    • Anticipation is that construction will begin in late July or early August.
    • Mayor Bob Hall said that originally they talked about an $850,000 bond and that the city would waive fees to make up the additional commitment. As opposed to taking that path and removing fee revenue from other city departments they’ve decided to do a bond for the full amount.
    • Motion to approve made by Eric Vaughn
    • Seconded by Ted Little
    • No Discussion
    • Unanimous approval.
  5. Springville Manor
    • Mayor Hall said they’ve sold six houses that the commission released to the general public and Springville Manor, LLC has asked that they release six more houses.
    • Ted Little asked how many houses are open. Mayor Hall checked with Geneva Adams and she said she thinks there are about 7-8 available. Mayor Hall said he thinks there are 9-10 available. Ted Little said he thinks the commission is obligated to make decisions for their Partner (Springville Manor, LLC) while still holding vacancies for people who can take advantage of the opportunity.
    • Eric Vaughn asked how many should remain open in case people in Pleasant Ridge decide to take the option. Mayor Hall said if they release six they will still have four available.
    • Ted Little asked if this puts the city in a position to add more construction in the area. Mayor Bob Hall said they’re in the process of designing single family homes. Ted Little said that in doing this it seals the city’s agreement with Springville Manor, LLC to move forward and that since they’re a business they deserve to make a profit.
    • Pat Glotzbach said it’s a difficult situation because we don’t know what the market will be like in the next year.
    • Mayor Hall recommended that the commission keep four houses and release the others, which he thinks will be six.
    • Michael Gillenwater said they need a motion to release all but four homes in Springville Manor to the public sector.
      • Motion made by Ted Little
      • Seconded by Eric Vaughn
      • No additional discussion
      • Unanimous approval
  6. Ted Little asked for clarification about the timeline in the TIF resolution they passed earlier in the meeting.
    • Paul Wheatley said they will put this resolution before the City Council on Monday, June 17, then it will come back to the Redevelopment Commission for a public hearing on June 27th.
    • Mayor Hall said that ARC wants to do an event the Friday before Founders Day to put a larger rendering of the project on the site.
    • Alan Muncy has purchased the building next to City Hall as well and will use it as a leasing office for the Renaissance Project.
  7. Other announcements
    • Geneva Adams said that the Redevelopment Commission meeting planned for June 27th will need to be rescheduled due to scheduling conflicts for Paul Wheatley and Pat Glotzbach. Mayor Hall recommended that they change the time to 1:00 PM that same day. Mayor Hall said they will review the meeting schedule to consider a permanent adjustment.
    • Geneva Adams reminded Mayor Hall to do mortgage releases for two properties in Springville Manor. Mayor Hall proposed partial releases for the notes on Lots 20 and 29.
      • Motion to approve made by Pat Glotzbach
      • Seconded by Ted Little
      • No Additional Discussion
      • Unanimous approval
  8.  Adjournment
    • Motion to adjourn made by Eric Vaughn
    • Seconded by Ted Little
    • Unanimous approval

Audio available here: 19:18

Common Council Meeting 06/03/2019

City-NEws-e1455073509249The Charlestown Common Council met for a regularly scheduled meeting on Monday, June 3, 2019 at 6:30 pm. Following is a summary of the meeting with audio available at the end (6:13). 

  1. Call to Order/Pledge of Allegiance led by Chris Spencer, recent graduate of Purdue University.
  2. Invocation led by: LC McCawley of the Charlestown Church of God
  3. Determination of a Quorum and Roll Call: Members present were Ted Little, Brian Hester, Mike Vaughn, Tina Barnes, and JT Cox. Also in attendance were Mayor Bob Hall, Clerk Treasurer Donna Coomer, and city attorney Michael Gillenwater.
  4. Approval of the evening’s agenda, prior meeting’s minutes, current claims, and payroll allowance docket 05/12/2019 to 06/01/2019 combined into one motion for consideration.
    • Motion to approve made by Brian Hester
    • Seconded by JT Cox
    • No Discussion
    • Unanimous Approval *Initial vote repeated after an error on the first vote
  5. Mayor’s update
    • Police department should be turned over to the city at the end of the month and they are planning tours over the period of a week.
    • Founders Day is June 21-22
    • Parks in Heritage Place and Ashley Springs will be finished by the end of the month. They are still working on lots in Danbury Oaks and Woodford Farms.
    • Renaissance Project is set to close on Friday, June 7. They hope to break ground late July or early August.
    • At this point there is nothing planned for the second meeting of the month.
  6. Adjournment
    • Motion to adjourn made by JT Cox
    • Seconded by Brian Hester
    • Unanimous Approval

Audio available here:

Board of Public Works Meeting 06/03/2019

7ab1a11b-853b-474b-97c1-1815c11e4bdaThe Charlestown Board of Public Works met for a regularly scheduled meeting on Monday, June 3, 2019 at 9:00 am. Following is a summary of the meeting with full audio (5:19) available at the end: 

  1. Call to Order/Pledge of Allegiance led by Mayor Bob Hall
  2. Determination of a Quorum and Roll Call: Members present were Ted Little, Ben Ledbetter, and Mayor Bob Hall. Also in attendance was Clerk Treasurer Donna Coomer and city attorney Michael Gillenwater.
  3. Approval of prior meeting’s minutes, current claims, and the payroll allowance docket from 05/20/2019 to 06/01/2019 combined into one motion for approval.
    • Motion to approve made by Ben Ledbetter
    • Seconded by Ted Little
    • No Discussion
    • Unanimous Approval *Note: On the audio Mayor Hall called the names of the people making and seconding the motion inaccurately. This summary reflects the correct order.
  4. Luckett & Farley Design Contract
    • Motion to approve by Ben Ledbetter
    • Seconded by Ted Little
    • No Discussion (Purpose of the contract not stated on agenda or in meeting.)
    • Unanimous Approval
  5. Mayor Hall update 
    • The police station should be turned over to the city by the end of the month. He anticipates having a week of open house meetings.
    • Pocket Parks in Heritage Place and Ashley Springs are in progress and should be completed by the end of the month.
    • Founders Day – Donna Coomer said that they have great bands (Juice Box Heroes, The Rumors, and other local talent) and good food lined up. The parade is being organized.
    • Movies in the park will begin soon.
    • Road paving will begin in July.
  6. Adjournment
    • Motion to adjourn made by Ben Ledbetter
    • Seconded by Ted Little
    • Unanimous Approval

Audio available here: (5:19)