Redevelopment Commission Meeting 05/09/2019

City-NEws-e1455073509249The Charlestown Redevelopment Commission met for a rescheduled meeting on Thursday, May 9 at 1:30 PM. Following is a summary with full audio: 

  1. Call to Order/Pledge of Allegiance led by Eric Vaughn
  2. Determination of a Quorum and Roll Call – Members in attendance were Pat Glotzbach, Ted Little, Eric Vaugh, George Roberts, and Mayor Bob Hall. Also in attendance was Clerk Treasurer Donna Coomer
  3. Approval of prior meeting’s minutes, current claims and payroll allowance docket from 04/08/2019 to 05/04/2019 combined into one motion for approval.
    • Motion to approve made by Eric Vaughn
    • Seconded by George Roberts
    • No discussion
    • Unanimous approval
  4. Mayor Hall added a claim for Paul Wheatley’s quarterly consultant fee and requested a motion to approve payment of $15,000. 
    • Motion to approve made by Pat Glotzbach
    • Seconded by Ted Little
    • No discussion
    • Unanimous approval
  5. New Business
    • Paul Wheatley – SME Phase I (L&M Bag Co., LLC)
      • Hotel Feasibility Request For Proposals
        • Mr. Wheatley explained that Mayor Hall asked for a feasibility study for a hotel. He introduced Nick Lawrence who explained the RFP purpose and process. 
        • Mr. Lawrence explained that this is a request for proposals from companies who specialize in putting together feasibility studies for hospitality use. He said that feasibility studies are often used by active developers to review appropriateness of size for hotels in the market or in developing marketing tools to attract investors. The proposed RFP would ask companies to submit their qualifications to complete the feasibility study. The scope being requested includes a review of existing demand or suitability of the market for hotel/hospitality use. The study will also assess possible room rates or other incentives. This study will focus on the highway 3/62 interchange. The ideal outcome would be a recommendation on a site, identification of potential flags, and room number/size. The deliverable will be something the Redevelopment Commission can present to possible developers. The RFP allows consultants to submit their proposals to produce the feasibility study for a hotel.
        • Paul Wheatley requested a motion to solicit this RFP
          • Motion to approve RFP solicitation made by Eric Vaughn
          • Seconded by George Roberts
          • No additional discussion
          • Unanimous approval
        • ARC Project Update (Renaissance I)
          • Paul Wheatley said that ARC has been doing due diligence. He thanked Donna Coomer and Geneva Adams for providing needed documentation. He presented a schedule that outlines where they are in the process today.
            • The next date on the schedule is May 23 at which point the Redevelopment Commission will need to adopt the resolution to pledge TIF revenue to the project. 
            • On June 6, the Economic Development Commission will need to hold a public hearing and uphold the resolution accepting the Redevelopment Commission’s TIF resolution. The following day they will need to publish notification to schools and plan commission.
            • On June 17 the City Council will meet to have the initial reading of the bond ordinance
            • On July 1, the City Council will have the second and final reading of the bond ordinance
            • Closing can take place mid-July and construction can begin then. 
          • Bond Council delivered four documents two days ago. These documents are:
            • Council bond ordinance
            • Redevelopment Commission TIF pledge
            • Economic Development Commission’s resolution
            • Notice of public hearing
            • City attorney Michael Gillenwater will review these documents and have them at the next Redevelopment meeting. 
            • He said that the Mayor and Staff and Pat Glotzbach have met with the developer to move this to closing.
          • Mr. Wheatley offered to answer questions related to financing. Mayor Hall asked the amount of the bond needed. Mr. Wheatley said approximately $950,000 but they are still working through the debt structure. Mayor Hall said in the original agreement they said they would either issue the $950,000 or they’d waive fees for $800,000. They’re looking into this more to determine which plan they will use. 
          • This information should be clarified at the next Redevelopment Meeting on May 23. 
          • Mayor Hall said he’s excited about ARC. He asked if they’ve submitted their state approval paperwork and Mr. Wheatley said he wasn’t sure yet.
  6. Proposed change of meeting times
    • Mayor Hall said that because Mr. Glotzbach sits on other boards and cannot make the 9:00 Thursday meetings, he recommends moving the times to fit Mr. Glotzbach’s schedule. Mr. Glotzbach review his schedule and said that he can make the May 23 meeting at 9am so it can stay where it is.
    • Mr. Glotzbach said everyone is invited to his cookout on that day at 11:00. He announced he is retiring from NWSB. He wanted to thank the people of Charlestown for the support they’ve given to him and the bank. Mayor Hall said he will probably do something more formal for Mr. Glotzbach in the future, but he appreciates everything Mr. Glotzbach has done.
  7.  Adjournment
    • Motion to adjourn made by Eric Vaughn
    • Seconded by George Roberts
    • Unanimous approval 

Audio (17:09) available here:

Author: Treva Hodges

Resident of Charlestown, Indiana. Advocate.

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