Board of Public Works Meeting 02/04/2019

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***Edited on 02/07/2019 to add details of the contract between the City and The Wheatley Group***

The Charlestown Board of Public Works met for a regularly scheduled meeting on Monday, February 4, 2019 at 9:00am. Following is a summary of the meeting with full audio below: 

  1. Call to Order and Pledge of Allegiance, led by Ted Little
  2. Determination of a Quorum and Roll Call – Members present were Ted Little, Mayor Bob Hall, and Ben Ledbetter. Also in attendance were city attorney Michael Gillenwater and Clerk Treasurer Donna Coomer
  3. Approval of Minutes, Current Claims, and Payroll Allowance Docket 01/21/2019 to 02/03/2019
    • Motion to approve made by Ben Ledbetter
    • Seconded by Ted Little
    • No Discussion
    • Unanimous approval
  4. New Business
    • Chief Keith McDonald – 5K Walk – Officer Bertram
      • Chief McDonald presented the idea of a 5K run/walk to memorialize Sgt. Bertram. People will be encouraged to bring their dogs. Proceeds will go toward sending the Bertram family to the national memorial in Washington DC. The proposed date for the run/walk is April 6th, a Saturday at 9am. The route will begin at the High School, proceed to Monroe from Park, Southbound to Main, go by the square, then loop north on Highway 3 to Casey’s then back to the High School. Dogs will need immunization records prior to the event. Leashes will be required.
      • Mayor Hall asked if this would become an annual event. Chief McDonald said he would like to see that happen and that the proceeds could go to various charities.
      • Chief McDonald said that he didn’t require a decision today, but wanted to present the idea. Street closings will need to be arranged and managed, but this is a similar route to other events. He mentioned that there are some liability issues that the city attorney will need to review.
      • Michael Gillenwater asked if people without dogs can attend and Chief McDonald said yes.
      • Ted Little said he saw no reason to wait and made a motion to approve.
        • The Motion was seconded by Ben Ledbetter.
        • No further discussion was had.
        • Motion passed unanimously.
    • Ben Ledbetter – Shared the design for vinyl vehicle decals for all city vehicles.
      • Mayor Hall entertained a motion to adopt the logo for the city vehicles.
      • Ben Ledbetter made the motion.
      • Motion seconded by Ted Little
      • No Discussion
      • Unanimous approval
    • Wheatley Group – Economic Development Strategy Specialists
      • Mayor Hall said that Paul Wheatley has been working with the city off and on for a year. He said there has been a significant increase in redevelopment interest in the area lately since approval of the Renaissance Project. Mayor Hall introduced the Wheatley Group as a consulting group for the Redevelopment Commission. Mayor Hall said that Paul’s expertise is arranging deals with incentives provided by the state, county, and city. He said that Paul meets with developers to help them find land and purchase sites and that he will help with the Renaissance Project as well. The contract was presented to the Board Members for their approval. 
      • Paul Wheatley of the Wheatley Group addressed the board. He said that his firm specializes in arranging public/private partnerships. He said that Charlestown is positioned as a “fast-growth community” and he appreciates the opportunity to work with the city. He is a former redevelopment director and he has worked with River Ridge as Director of Marketing and Finance. He said he sees similar opportunities for Charlestown.
      • Ted Little said that he sees this as the city “getting on the front end” of things instead of lagging behind. He said this is a great idea.
      • Mayor Hall said he appreciates Paul’s experience and that there is a difference in Charlestown. He said, as the board is aware, the Common Council will approve Ace Hardware tonight at their meeting and that there are at least two fast food restaurants looking for space in town. He said he has had five or six developers call and come in to talk with more scheduled since the Renaissance Project announcement was made. He wants to “flip” these interested investors to Paul and let him manage them. 
      • Ben Ledbetter said he thinks this is an opportunity to move Charlestown forward.
      • Motion to approve consulting agreement made by Ted Little
      • Seconded by Ben Ledbetter
      • No further discussion
      • Unanimous approval
      • ***Details of contract obtained through open records request available in edited portion below***
  5.  Adjournment
    • Motion to adjourn made by Ben Ledbetter
    • Seconded by Ted Little
    • Unanimous approval

Full audio (13:25):


Following this meeting I obtained a copy of the contract via an open records request due to questions raised on social media for which answers were not provided in the initial meeting. The contract is available in full here: TWG Consulting Agreement 02.04.2019

In summary:

  • The contract duration is one year and contains an early termination clause if either party “commits a material breach” of the agreement or with consent of both parties.
  • Services to be provided by the Wheatley Group for the City include:
    • Execution of the Economic Development Plan
    • Property Assemblage and Acquisition
    • Management of the Renaissance Project
    • Prospect Development Assistance
    • Miscellaneous items such as support of staff in review of TIF district use, coordination with other governmental agencies, and Opportunity Zone marketing management.
  • Fees paid to the Wheatley Group for these services will not exceed $60,000 per annum ($15,000 per quarter), however, if mutually agreeable the terms can be amended to include additional services that will require separate agreements and fee schedules. 

 

Author: Treva Hodges

Resident of Charlestown, Indiana. Advocate.

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