Redevelopment Meeting 01/24/2019

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The Charlestown Redevelopment Commission met on Thursday, January 24 at 9:00am for a regularly scheduled meeting. A summary and full audio of this meeting follow: 

  1. Call to Order/Pledge of Allegiance
  2. Determination of a Quorum and Roll Call: In attendance were John Spencer, Ted Little, Mayor Bob Hall, and Eric Vaughn. George Roberts was absent. Also in attendance was Deputy Clerk Treasurer Nancy Rogers. City attorney Michael Gillenwater joined the meeting late. 
  3. Approval of Minutes, Current Claims (with excavation cost of $5,053.00 added for landscape at Springville Manor), and Payroll Allowance Docket from 01/07/2019 to 01/20/2019 combined into one motion for approval.
    • Motion to approve made by John Spencer
    • Seconded by Eric Vaughn
    • No Discussion
    • Unanimous approval
  4. Springville Manor Property Releases – Mayor Hall added this item to the agenda during the meeting. According to the Mayor, there are approximately 12-13 homes that have not been claimed in Springville Manor. The developer has asked that six units be released for sale outside to people not currently living in Pleasant Ridge. These six units will go on the open market. Mayor Hall said the Developer understands that Pleasant Ridge residents still get priority as long as they are on the market and will receive the same financial package previously offered to them. Other buyers who are interested will not be granted the incentive offered and will pay full price. Mayor Hall asked Nancy for a resolution number for this agenda item. The resolution is Resolution number 2019-R-4.
    • Motion to approve made by Ted Little
    • Seconded by John Spencer
    • No Discussion
    • Unanimous Approval
  5. Resolution No. 2019-R-3 – “A Resolution Confirming the Resolution of the Charlestown Redevelopment Commission Creating the Renaissance Project Economic Development Area and Approving an Economic Development Plan”
    • No public comment was made during the open hearing
    • Motion to approve 2019-R-3 made by Eric Vaughn
    • Seconded by Ted Little
    • No Discussion
    • Unanimous approval
  6. L&M Bag Company Property Purchase – Mayor Hall added this item to the agenda during the meeting. The appraisals on property off of Harrison Street where the old IGA was have been returned. The appraisal for the buildings is $352,000. The seller has agreed on a sales price of $275,000. (See photo at end of summary)
    • Motion to approve the purchase this property made by Ted Little
    • Seconded by John Spencer
    • During discussion John Spencer asked which buildings this encompasses. Mayor Hall said they are off of Harrison and it incorporates five buildings. He said he has met with Ruthie Jackson regarding the NCOC and will not displace the organization until other arrangements can be made. 
    • Unanimous approval
  7. Adjournment
    • Motion to adjourn made by Eric Vaughn
    • Seconded by John Spencer
    • Unanimous approval 

Audio (9:43) available here (some extra silence at the beginning before the meeting started):

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L&M Bag Company circled in Red

Common Council Meeting 01/22/2019

The Charlestown Common Council met on Tuesday, January 22 at 6:30 PM for a regularly scheduled meeting. (This meeting was moved from Monday night due to a holiday.) Following is a summary of the meeting with full audio available at the end (13:51):

  1. Call to Order/Pledge of Allegiance: led by Sophia Adams, a junior and varsity cheerleader at CHS.
  2. Invocation: Led by LC McCawley from the Charlestown Church of God
  3. Determination of a Quorum and Roll Call: Members present were Ted Little, Brian Hester, Mike Vaughn, Tina Barnes, and JT Cox. Also in attendance were Mayor Bob Hall, Clerk Treasurer Donna Coomer and city attorney Michael Gillenwater.
  4. Approval of Agenda (without the prior meeting’s minutes, claims, and payroll, which will be added at the next meeting)
    • Motion to approve made by Brian Hester
    • Seconded by Ted Little
    • No Discussion
    • Unanimous approval
  5. Ordinances and Resolutions
    • Resolution No. 2019-R-3 – “A Resolution of the City of Charlestown Common Council Approving a Resolution of the City of Charlestown Redevelopment Commission Creating the Renaissance Project Economic Development Area and Approving an Economic Development Plan”
      • Motion to approve made by Mike Vaughn
      • Seconded by Ted Little
      • During discussion Mayor Hall noted that this is the same resolution the council has been presented before. He said this resolution has been to the Plan Commission and Redevelopment Commission as well and from the Council it will go back to the Redevelopment Commission for final approval.
        • Brian Hester asked for further clarification of the resolution. Mayor Hall said this resolution creates a new TIF district that will take in the two acres of the Renaissance Project site. He said the site had been removed from the existing TIF because of the new building at the location and this resolution places it back into a TIF that will have a new start date and a life of 25 years. He said this TIF will gain the tax increment over that period of the improved property. Mayor Hall said that TIF is a Tax Increment Finance that is used by many states. He said TIFs are designed to help in redevelopment. He said all Indiana cities have them and they’re used specifically by Redevelopment Commissions.
        • Brian Hester asked if ARC is coming into this area. Mayor Hall said misinformation has been given about that project. He said that ARC is building the project announced on Facebook. He estimates it will be a $4.5 million project, “give or take a few hundred thousand”. Mayor Hall said that the Redevelopment Commission put the project out for a Request for Proposals which asked people to provide a mixed use, residential and commercial development. He said that the RFP opened the project up for anyone to do it. According to the mayor, ARC was the only developer who came forward and said they were interested. He said when ARC completes the building, the city will capture the tax on it. The Redevelopment Commission has agreed to provide $950,000 of incentives for the project. He said they are waiving fees for permits and will do sidewalks and the alleyway. He said there will be a “gap” of about $800,000-850,000. According to the mayor, ARC will pay $80,000-95,000 in taxes on the building. He said that they will take the TIF and secure a bond and let those taxes pay for the bond and called it a “self sustained project” because the developer will pay for the $4.5 million and will repay the $800,000 with his taxes. He said this is not something the city is paying for and it does not raise anyone’s taxes. Mayor Hall estimates that the bond repayment will take 10-12 years and after it is paid off, the city then continues to receive the tax revenue. He said this type of development is new to Charlestown, but it’s not new in other places like Jeffersonville, Clarksville, and New Albany. He said this is how you build up a downtown area. He said that contrary to what’s been said, the city is not financing $5 million because the TIF district is funding it. He said “most of it will be paid and self-sustained by the one project itself and by the developer.” He noted that one of the things they did in the agreement, is agree on the amount that ARC will be taxed on. All of the improvements will be rolled into the assessed value. He said that the City has made no commitment, the Redevelopment Commission has committed only to pledge a bond paid for by the taxes on the property. Mr. Gillenwater said the financing for the city will only be for the incentives. He said much of this is simply waiving fees. Mr. Gillenwater said that with this plan, “we don’t even know how much out of pocket we’ll have to get into that.” Mayor Hall said that site work and plans will be done by April 1. Mr. Gillenwater said once the structure is completed on phase one it will have at least 40 living units and if the people earn the average salary for Charlestown it will produce other tax revenue for the city that’s not even committed to this project. Mayor Hall estimates that it will produce $2 million of income so the city will see another $60,000-80,000 in revenue.
        • Council member Tina Barnes asked for a copy of the Declaratory Resolution and 2019 Economic Development Plan referenced in the Resolution.
      • Mayor Hall called for the vote. Council members Brian Hester, Ted Little, Mike Vaughn, and JT Cox voted to approve. Council member Tina Barnes voted against.
  6.  Adjournment
    • Motion to adjourn made by JT Cox
    • Seconded by Ted Little
    • Unanimous Approval

Full audio here:

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Board of Public Works 01/22/2019

The Charlestown Board of Public Works met on January 22, 2019 at 9:00 am for a regularly scheduled meeting (moved from Monday due to holiday). Following is a summary of the meeting with full audio available at the end: 

  1. Call to order/Pledge of Allegiance
  2. Determination of a Quorum and Roll Call: Members present were Mayor Bob Hall and Ben Ledbetter. Ted Little was absent. Also in attendance were city attorney Michael Gillenwater and Deputy Clerk Treasurer Nancy Rogers
  3. Approval of Minutes, current claims, and Payroll Allowance Docket from 01/7/2019 to 01/20/2019 were combined into one motion for approval
    • Motion to approve made by Ben Ledbetter
    • Seconded by Bob Hall
    • No Discussion
    • Unanimous approval 
  4. Approval of Contracts
    • Keystone Maintenance Agreement – annual renewal
      • Motion to approve made by Ben Ledbetter
      • Seconded by Bob Hall
      • No Discussion
      • Unanimous approval
  5. Harold Hart – Hart Surveying and Engineering, LLC. (958 Water Street)
    • Joe Morgan has asked Mr. Hart to put together a three-lot subdivision between Danbury Oaks and Highview. Total area is 1.08 acres. They are putting together preliminary plat and need documentation to allow the three lots to tap into existing utilities in that area. The sewer is on Sycamore and Aberdeen. The water line connects to Aberdeen and goes into Highview.
    • Bob Hall said that the board needs to certify that the city has capacity. Bob Hall raised a question about a gap between the curb and the water line on the map that Mr. Hart provided. Mr. Hart explained it documents an easement. Mayor Hall asked the city attorney if the city has taken possession of that road.  Mr. Gillenwater explained it has been platted and dedicated, but not yet. Mr. Hart said he explained to the developer that sidewalks and curbs would have to be continued on the newly developed property. Mayor Hall asked the city attorney if this requires a vote from the board. Mr. Gillenwater said they just need to certify capacity and then the plan commission will need to review it. Mayor Hall noted that the official minutes from this meeting will serve as confirmation of the city’s capacity regarding utilities for this development.
  6.  Adjournment
    • Motion to adjourn made by Ben Ledbetter
    • Seconded by Bob Hall
    • No Discussion
    • Unanimous 

Audio 7:35: 

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Redevelopment Commission – Special Meeting 01/17/2019

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The Charlestown Redevelopment Commission met for a special meeting on Thursday, January 17 at 9:30. Following is a summary of the meeting with full audio available at the end: 

  1. Call to Order/Pledge of Allegiance
  2. Determination of a Quorum and Roll Call: Members present were John Spencer, Ted Little, George Roberts, and Mayor Bob Hall. Eric Vaughn was absent. Also in attendance were city attorney Michael Gillenwater and Clerk Treasurer, Donna Coomer
  3. Renaissance Project Agreement– ARC’s Alan Muncy, President
    • Mayor Hall explained that he distributed the agreement that has been approved by attorney.
    • Mr. Muncy addressed the commission. He thanked the commission for being involved in the project and said that he’s excited about development in southern Indiana. One of the reasons he has been developing in Jeffersonville is because of their progressive thinking. The reason he’s in Charlestown is that he thinks there is opportunity in Charlestown due to the growth coming up highway 62. He anticipates homes, retail, and commercial space opportunities.  He has worked in New Albany, Clarksville, and in Jeffersonville.
    • Regarding the project: It will include 40 apartment units and 3,000 sq ft of retail space with 1-2 retail potential restaurant tenants. This is phase one. Phase two might also include restaurants. He hopes this will be a catalyst for future development. With an approved agreement they will finish their due diligence and hope to begin building in June or July. It will be an 8-10 month project (weather permitting).
    • Mayor Hall asked what will rent rates be? Mr. Muncy replied that they will build 1-2 bedroom apartments. They’re finding people requesting 1 bedroom lofts so they will construct 20% 1 bedroom (approximately 750 sq ft) and 80% 2 bedroom (approximately 900 sq ft). Rent rates will begin at about $850 per month. Rates will increase as occupancy fills. He thinks the market can withstand higher rates since the average salary in southern Indiana is $51,000-53,000 per year. 
    • Mayor Hall asked the overall project costs on phase one? Mr. Muncy said they will be about $4 million (total investment), possibly a little higher based on interest rates and construction material.
    • Mayor Hall said that this is a public-private partnership. The redevelopment commission is designed to do this. TIF (tax increment finance) will cover the cost. He explained that the City takes the increment of taxes that ARC would have paid on the development, and use it to pay off a bond to fund the project. He said it will be a self-sustained project because the taxes ARC would have paid will instead pay for the project. Mr. Muncy has put $20 million of his own in projects in other downtown areas. Mayor Hall believes that Charlestown will become the largest city in Clark County in the future because we have more real estate. He said our concern has always been what we’ll grow into.
    • Ted Little asked if the lower level will be businesses. Mr. Muncy said that a portion will be. Mr. Little asked if someone wants to expand can they do that? Mr. Muncy said they will have 3,000 sq ft that will hold two small businesses or one large one. Mr. Little asked how parking and access around the building be? Mr. Muncy said they’ve made no significant changes from the initial plan they presented and don’t anticipate any.
    • Mr. Muncy said he hopes to create a live, work, play lifestyle in Charlestown with this project. He said this project will provide Charlestown a true identity for people to follow. They do not intend to build and sell. They intend to build and manage.
    • Mayor Hall entertained a motion to approve the development agreement between the City of Charlestown and ARC
      • Motion to approve made by Ted Little
      • Seconded by John Spencer
      • John Spencer then asked for an explanation of the agreement from he City Attorney. 
      • Mike Gillenwater said this is a two phase project.
        • The first phase is north of Green Ally. The second will be south of Green Ally. He said there are currently no conceptual designs for 2nd. The City is selling the property for Phase 1 to ARC for $1. They are obligated to develop it in the way they’ve explained (apartments and commercial.)
        • The city will contribute to the development by helping with the infrastructure, sidewalks, paving, utility, waiving permit fees, etc. Once the project is completed there will not be a request for abatement because they will capture the increment of the tax increase.
        • Mr. Gillenwater explained, if it’s a $4 million project on a vacant lot at zero current value, the city captures all the tax revenue for up to 25 years. ARC has an option on phase 2 as well. By next year they have to exercise that option and present a development plan.
        • If the Redevelopment Commission accepts the agreement in the future then the city will sell the land for the second phase to ARC for $1 as well and it would be constructed. There is an agreement that the city will also help market the project. There is no current obligation for the city to invest money into the second phase. That option has to be exercised within the year of the commission approving this agreement.
        • If ARC decides not to do the second phase the city can market it to another developer. On the second half of the project, the former gas station will not allow residential, but commercial can be built. Mayor Hall added that IDEM is still testing and the property might be able to be mitigated to a point where residential can be built there. Mr. Gillenwater said that the police department has started and will be finished next year.
        • If this project begins in June or July it will be done within 14 months. He thinks other people will be interested in coming to Charlestown after this agreement.
      • John Spencer asked, when you say we’re participating, are we using TIF money to get a bond? Mr. Gillenwater said yes, the city will need to borrow the money to fund the project for phase one, so the city will capture the tax increment in TIF to pay off that debt. He said the city might be able to pay off the debt in 10 years and the TIF will go for 25 so the city might be able to invest in other projects.
        • John Spencer asked to clarify, once they city has paid off the debt, it’s still capturing TIF and can continue to use that money in support of that economic area? Mayor Hall said  yes.
        • John Spencer asked if the city decided to take the area out of the TIF in the future would they still capture tax revenue? Mr. Gillenwater, said yes.
        • John Spencer said, so the city will have a source of revenue? Mr. Gillenwater said yes, whether by TIF or regular city tax, the city will have money from this.
        • John Spencer asked Mr. Gillenwater if he reviewed and approved of this agreement. Mr. Gillenwater said yes, he has gone over it. He said he has given the commission a summary and there is more information in the agreement that covers deadlines and things.
      • Mayor Hall said this is nothing new, that the city has done this for the hospital. This agreement will cover infrastructure and construction costs. The city is pledging ARC’s tax dollars to pay for this project. Who wouldn’t buy an apartment building that you can own and pay off with just the rent structure? He said the city will get somewhere in the neighborhood of $60,000-70,000 funds through other taxing revenue streams. He said this is a win/win situation. This will bring more money for the city and provide a boost in retail.
      • Mr. Muncy asked if the commission is aware that the west side of Market street is in an Opportunity Zone that allows an investor to have all capital gains forgiven after 10 years. He recommended the city market that information. Mayor Hall said yes, he’s aware. 
      • Mayor Hall again noted that the city did this same process with the hospital and Springville Manor. He said there hasn’t been anything built downtown since the 60s. He appreciates Mr. Muncy taking the risk.
    • Mayor Hall called for the vote and received unanimous approval
  4.  Adjournment
    • Motion to adjourn by John Spencer
    • Seconded by George Roberts
    • Unanimous approval 

Audio:

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Planning and Zoning Commission Meeting 01/14/2019

The Charlestown Planning and Zoning Commission met for a regularly scheduled meeting and advertised public hearing on Monday, January 14, 2019. Following is a summary of the meeting with full audio (35:26) available at the end: 

  1. Call to Order – Pledge of Allegiance 
  2. Determination of Quorum and Attendance – Members present were Tony Jackson, Brian Hester, John Spencer, Ben Ledbetter, John Heal, Darrell Stidham, and Bill Resch. 
  3. Approval of Minutes from prior meeting
    • Motion to approve made by John Spencer
    • Seconded by (unclear)
    • No Discussion
    • Unanimous Approval 
  4. Old Business – None
  5. New Business
    • Rezoning (Zoning Map Change) for the property located at 9207 Hwy 403. R-1 (Residential) to B-1 (Business)
      • Tony Jackson opened the public hearing regarding the property in question which contains two lots, one vacant and one including a house, next to the Taco Bell property on 403. 
      • Mr. Andrew Wright, attorney representing the applicant, introduced his client, White Rock Capital, LLC. Attending with him were Bradley Holms (owner), Ted Guessler (sp?), and Shane Spicer and Taylor Friesz from Saegesser Engineering (site planners). Mr. Wright reviewed the application submitted on behalf of his clients, Bradley and Carla Holms. 
      • Mr. Bradley Holms addressed the commission. He explained that he is originally from Nebraska and currently works in the Information Technology industry. He said that he and his wife have decided they want to move back to the mid-west to be close to family. They have decided to invest in an Ace Hardware store. They looked at other cities in the area and investigated 8-10 properties in Charlestown. Mr. Holms said that the location of the property addressed in their application is on a gateway into town and will not require retrofitting into a hardware store since the vacant property will allow them to build a structure specific to their needs. Managers with Ace Hardware have reviewed the location and support the project. Mr. Holms explained that the LLC has no other investors other than he and his wife. He outlined his management experience and team building experience. 
      • Mr. Wright reviewed the application details. He explained that public notice was placed in the News and Tribune and all affected property owners were sent certified mail to notify them of the hearing.
        • He noted that the property comprises 3.978 acres (according to the survey) with 326 feet of road frontage on 403. Presently the property is zoned R-1 residential but is adjacent to the B-1 business zoning by Taco Bell. The property is also adjacent to the property owned by Lonnie and Steven Wright (approximately 70 acres, mostly open field), Z and Z Enterprises, C&M Smith Partnership (Taco Bell), Chris and Karen Gentry (residence), and across the road from Alan Washnock (residence), and Richard and Debra Fehlinger (residence). The property is currently two lots that the owners plan to have merged into one tax parcel.
        • Mr. Wright explained that the preliminary site plan includes a 15,000 sq ft building but they might want to build two structures. The store will employ 12 full and part-time positions and they expect 115-135 vehicles per day in traffic. He noted that highway 403 currently manages approximately 8,500 vehicles per day (according to the city’s comprehensive plan). He anticipates that site planning will involve Saegesser Engineering, Cottongim Construction, and Temple & Temple Excavating.
        • He asked the Commission to review their comprehensive plan which shows the property as business property. He observed that the city’s comprehensive plan calls for the attraction of new businesses and growing the retail sector. He thinks that 403, as an arterial highway, no improvements will need to be made to the road. He pointed out that the legal requirements show that this application is consistent with the city’s comprehensive plan.
      • Darrell Stidham asked if the address is currently on the comprehensive plan. Tony Jackson explained that the city was originally approached by the family who previously owned the land to request that it be zoned as business.
      • Alan Washnock, 9206 Hwy 403, spoke to the commission and expressed concerns about water drainage. The runoff from the property flows under 403 and into a pond on his property. He is concerned about the increase in the volume of water once the property is cleared and paved. He is also worried about mud, sediment, and contaminants flowing into his pond. Mr. Wright said that the detention basin is currently planned for the northwest side and that engineers will work to manage erosion and drainage as required by code. 
      • Karen Gentry, 9205 Hwy 403, spoke to express concerns about what steps the owners will take to help her maintain her privacy since her property adjoins the lot. Bradley Holms explained that, based on ordinance requirements, they will install a 6-ft privacy fence to separate the business from her residence and try to manage light pollution. Mr. Wright explained that those things will be addressed in the site plan review. 
      • Max Zimmerman (Z&Z Enterprises) expressed concerns about the need for acceleration and deceleration lanes being extended down 403 to facilitate traffic going to the business. Ben Ledbetter asked if the entrance could be aligned with Gospel Road. 
      • Debbie Fehlinger, 9210 Hwy 403, expressed concerns about the affect on traffic in front of her home as people stop to turn into the property. She asked if there would be a traffic light. Tony Jackson said no light is planned. Bradley Holms said that he has talked to Shane Spicer about road improvements to manage entry and exit for the property. They are unsure if this property will require one or two entrances at this point. Ms. Fehlinger asked if 403 will be widened and was told that currently there are no plans to do so. 
      • Mr. Stidham asked about signs and Mr. Holm explained he will cooperate with city ordinances on signs. 
      • Bill Resch called for the motion to approve the rezoning application
        • Motion to approve made by Brian Hester
        • Seconded by John Spencer
        • No additional discussion
        • Unanimous approval. 
      • Tony Jackson will have this placed on the Common Council agenda
    • Election of officers 
      • Mr. Stidham motioned to maintain the existing officer positions with Bill Resch as President and Ben Ledbetter as Vice President
      • Seconded by John Spencer 
      • No Discussion
      • Unanimous Approval 
    • Approval of Scheduled meetings
      • Motion to approve meeting schedule for 2019 made by Ben Ledbetter
      • Seconded by Brian Hester
      • No Discussion
      • Unanimous Approval 
    • Resolution 2019-PC1 – Renaissance Project Economic Development Plan 
      • Motion to approve made by John Spencer
      • Seconded by Darrel Stidham
      • No Discussion
      • Unanimous approval 
    • Tony Jackson noted that at the next meeting they will have a request for a minor subdivision adjoining Danbury Oaks and Lakeview/Highview. 
  6. Adjournment 
    • Motion to adjourn made by Ben Ledbetter
    • Seconded by John Spencer
    • Unanimous approval 

Audio:

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Redevelopment Commission Meeting 01/10/2019

The Charlestown Redevelopment Commission met for a regularly scheduled meeting and advertised public hearing on Thursday, January 10 at 9:00 am. Following is a summary of the meeting with full audio (16:41) available at the end: 

  1. Call to Order/Pledge of Allegiance
  2. Determination of a Quorum and Roll Call: Members present were John Spencer, Ted Little, Mayor Bob Hall, and George Roberts. Member Eric Vaughn was absent. Also in attendance were city attorney Michael Gillenwater and Clerk Treasurer Donna Coomer.
  3. Approval of prior meeting’s minutes, current claims, and payroll allowance docket from 12/10/2018 to 01/06/2018 combined into one motion for approval.
    • Motion to approve made by George Roberts
    • Seconded by John Spencer 
    • No Discussion
    • Unanimous Approval
  4. Ordinances and Resolutions:
    • Resolution No. 2019-R-1 “Resolution Confirming The Resolution of the Charlestown Redevelopment Commission Modifying the Charlestown Economic Development Area and Modifying the Allocation Area for Purposes of Tax Increment Financing”
      • During the public hearing portion of the meeting regarding this resolution Treva Hodges (1136 Main Street) signed up for public comment and began by asking if the purpose of this resolution is to remove the property from the existing TIF area so that it can be reassessed and placed back into a TIF?
      • City attorney Mr Gillenwater said that the purpose of the public hearing on this issue is “to allow people to make comments or to express opinions, not necessarily to have a question and answer session.” 
      • Mayor Hall said that in general, Ms. Hodges’s question is a “fair statement.” 
      • Ms. Hodges stopped asking questions and expressed her concern about the impact of this resolution on other taxing units because once the assessment is lowered after the property is removed from the existing TIF then it is placed back in a TIF it decreases the amount of tax revenue available to other taxing units over time. She said she’s concerned about the lower amount of funding available for schools, library, and fire protection since the city will be able to capture a greater increment of this TIF area.
      • Mr. Gillenwater said that the property should have been reassessed to zero last year if the county has done its job correctly.
      • Mayor Hall closed public comment.
      • Mayor Hall entertained a motion to pass Resolution 2019-R-1
        • Motion to pass made by Ted Little
        • Seconded by John Spencer
        • No Discussion
        • Unanimous approval 
    • Resolution 2019-R-2 “Declaratory Resolution Creating the Renaissance Economic Development Area and Allocation Area, and Approving an Economic Development Plan for Said Renaissance Project Economic Development Area”
      • Motion to approve made by John Spencer
      • Seconded by George Roberts
      • No Discussion
      • Unanimous Approval 
  5. Mayor’s Updates
    • Renaissance Project 
      • George Roberts asked when the project will begin.
      • Mayor Hall said that they are still working to finalize the agreement with ARC and that they might have something next week. He asked the members to be available next week for a special meeting to approve the agreement if it is finalized. He said they still want to move forward on the Renaissance II project as well. 
    • Water Sale
      • Mayor Hall said that the he is pleased that the Appellate Court has upheld the sale of the water and that the IURC and the court have raised no issues with that sale. He said they plan to close on the sale by March 1. He noted that NOW, Inc. has the opportunity to request that the Indiana Supreme Court hear the case but the city attorneys believe that the court will not agree to hear the case. Mayor Hall said that, at this point, if NOW continues to oppose the sale they will be doing so “for the point of delay and obstruction,” but noted it is their right to do so. He said that the city could have closed the deal with IAW after the IURC hearing and there was nothing legally that would have stopped them from doing so. He said that they are going through closing documents and Donna Coomer is working with IAW to transition. He is looking forward to working with IAW to repair the water but noted that there is no “quick fix.”
      • Ted Little said that he wanted it on record that, when it closes and the contracts are available for public access, it will reflect exactly what has been passed in the Redevelopment Commission and the Common Council. He referenced purchase price, repairs that have been stipulated in under a five year period, how much money it will cost, and “other matters that are self explanatory” in the original contract that the he had privy to see. He said it will close out rumors that have been heard in the past two years. He also said that, in regard to the process of documentation between the Redevelopment Commission and Common Council, the finalized documents always reveal what they work on. 
      • Mayor Hall said that the logic behind NOW’s actions on the water sale confuses him. He said NOW argued that the city did not follow the rules of notification, but the IURC and court both agreed that they complied with the law. He also said that NOW’s appeal recommended $2 million less for the sale than what was agreed. 
      • Ted Little said this represents what he was talking about. He pointed out that the contract clarifies these things. 
      • Mayor Hall noted that there were two appraisals and they reached a single figure.
      • Ted Little said this was all made clear to those who were involved in the negotiations. 
  6. Donna Coomer swore in the members for their 2019 service year
  7. Adjournment 
    • Motion to adjourn made by John Spencer
    • Seconded by George Roberts. 
    • unanimous approval 

Full audio available here:

City-NEws-e1455073509249

Common Council 01/07/2019

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The Charlestown Common Council met for a regularly scheduled meeting on Monday, January 7, 2019 at 6:30pm. Following is a summary of the meeting with full audio available at the end (13:22): 

 

  1. Call to Order/Pledge of Allegiance: Led by Christopher Early, student at Charlestown Middle School, who has raised $6,804 for the Saint Jude charity. 
  2. Invocation: Led by Neyland McClellan from the North Charlestown Church of God
  3. Determination of a Quorum and Roll Call: Members present were Ted Little, Brian Hester, Mike Vaughn, Tina Barnes, and J.T. Cox. Also present were Mayor Bob Hall, Clerk Treasurer Donna Coomer, and city attorney Michael Gillenwater. 
  4. Approval of Agenda:
    • Mayor Hall requested an amendment to the agenda to include Resolution 2019-R-2 which confirms the city’s adoption of the American’s with Disabilities Act. 
      • Motion to approve amendment made by Brian Hester
      • Seconded by Ted Little
      • No Discussion
      • Unanimous approval  
    • Entertained motion to approve amended agenda
      • Motion made by Ted Little
      • Seconded by Mike Vaughn
      • No Discussion
      • Unanimous approval 
  5. Approval of minutes from 12/17/2018, current claims, and payroll allowance docket from 12/17/2018 to 01/06/2019 combined into one motion for approval 
    • Motion to approve made by Brian Hester
    • Seconded by Ted Little
    • No Discussion
    • Unanimous approval 
  6. Ordinances and Resolutions
    • Resolution 2019-R-1 A Resolution Modifying the Charlestown Economic Development Area and Allocation Area
      • Motion to approve made by Ted Little
      • Seconded by Mike Vaughn
      • During discussion Tina Barnes asked if the resolution could be amended to include a map and/or description of the specific properties referenced. Mayor Hall said that it just includes the approximately two acres that consist of the Renaissance Project site. He said the parts of that property that were in the TIF district are being removed so they can be established as a separate development area. Ms. Barnes said that if someone read the resolution in the future it might not be easy to determine what property is being removed. Mayor Hall said that’s an administrative thing that he couldn’t answer. Mr. Gillenwater said the Redevelopment Commission’s version has a map and that the present resolution can be amended to include it as well. 
      • Unanimous approval 
    • Resolution 2019-R-2 Confirms the City’s Adoption of the Americans with Disabilities Act
      • Motion to approve made by J.T. Cox
      • Seconded by Mike Vaughn 
      • No Discussion
      • Unanimous approval 
  7. New Business
    • Selection of a Council President
      • Motion to nominate Ted Little was made by Brian Hester
      • Seconded by Mike Vaughn
      • No Discussion
      • Unanimous Approval 
    • Approval of Board appointments 
      • Motion to approve Boards as they are constituted made by Brian Hester
      • Seconded by J.T. Cox
      • No Discussion
      • Unanimous approval 
  8. Mayor’s Update
    • Mayor Hall said it was amazing to see the community support during the loss of Sgt. Ben Bertram last month. The family is very appreciative. The FOP is raising funds to send the family and friends to Officer’s Week in Washington DC. 
    • The Christmas season has ended and the decorations are coming down. The Mayor thanked Rhonda Davidson for the extra work she puts in during the holiday season. 
    • Tina Barnes asked when the new road from Pleasant Ridge to 403 will be opened. Mayor Hall said it is ready but they are trying to coordinate a ribbon cutting ceremony with the County. 
  9. Adjournment 
    • Motion to adjourn made by J.T. Cox
    • Seconded by Brian Hester
    • Unanimous approval 

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