Board of Public Works 10/01/2018

The Charlestown Board of Public Works met for a regularly scheduled meeting on Monday, October 1 at 9:00 am. Following is a summary of the meeting with full audio (39:45):

  1. Call to order/Pledge of Allegiance
  2. Determination of a Quorum and Roll Call: Members present were Ted Little, Ben Ledbetter, and Mayor Bob Hall. Also in attendance were Clerk Treasurer Donna Coomer and city attorney Michael Gillenwater
  3. Approval of prior meeting’s minutes, current claims, and payroll allowance docket from 09/03/2018 to 09/30/2018 combined into one motion for consideration
    • Motion to approve made by Ted Little
    • Seconded by Ben Ledbetter
    • No Discussion
    • Unanimous approval
  4. Ordinances and Resolutions
    • Resolution No. 2018-R-11 “A Resolution Determining Damages for Property Being Acquired by Eminent Domain”
      • Mayor Hall asked City Attorney Michael Gillenwater to explain the resolution.
      • Michael Gillenwater explained that this resolution determined that certain private property is needed to complete the Community Crossings road project that connects County Road 403 to Pleasant Ridge. Today has been scheduled for a remonstrance hearing to allow interested parties to speak against the damages awarded. Properties in question are those that belong to Alan and Jill Moore and the estate of Ruby Christian.
      • Alan and Jill Moore appeared to speak against the resolution.
        • Mr. Moore explained that he owns one of the lots in question and does not want to sell.
        • Ms. Moore is aware that other areas have been purchased for higher amounts.
        • Mr. Gillenwater asked if they had any evidence that they want to present to the board and the Moores explained that they do not want to “out” any of their sources.
        • Mr. Moore said he would accept an offer of $10,000 for the property.
        • Mayor Hall asked about the size of the lot and Mr. Gillenwater said it is a “fraction of an acre.”
        • Mr. Moore pointed out that the property adjoins the property on which their home sits.
        • (Time transpired while engineer Shane Spicer located the lot size)
        • Mayor Hall asked what the process entails moving forward and Mr. Gillenwater said that the city has already taken the property and the resolution in question has set $4,000 for the price. If the Moores want to challenge the resolution then they will have to do so in court.
        • Ted Little asked if anyone was present for the other property in question and Mr. Gillenwater explained that the executor of the estate has accepted their offer of $5,000
        • (matter put on hold and other business addressed)
      • After a break to complete other business and retrieve a map of the property the remonstrance hearing resumed
        • Mr. Gillenwater asked the Moores if they had time to review the map he provided them during the break from the hearing and they said they had. He noted that county records show that the property is 0.1326 acres. He calculated the amount of money the city has offered as if the lot size was an acre and noted that it would be $30,000. He noted that this 70×70 piece of property is unimproved land.
        • Mayor Hall noted that the size of the lot prohibits any improvement.
        • Ms. Moore said that the lot joins their existing property and thus increases the value to them.
        • Mr. Gillenwater noted that the process is difficult for everyone but that the property does not contain a home and is required to finish the road. He said the board has already voted to take the property and if they pass this resolution the Moores may continue the process in court.
      • Motion to adopt made by Ted Little
      • Seconded by Ben Ledbetter
      • During discussion Mayor Hall noted that $30,000 an acre wouldn’t be a fair appraisal in Pleasant Ridge because lots are currently selling for $10,000 in the neighborhood.
      • Unanimous approval
    • Resolution No. 2018-R-12 “A Resolution Recommending Vacation of Easement”
      • Mr. Gillenwater said that the road being built as a part of the Community Crossings project was re-aligned and the property that the road was being built on was conveyed to the city. Since there’s no need for an easement now this resolution asks to vacate the easement
        • Motion to approve made by Ben Ledbetter
        • Seconded by Ted Little
        • No Discussion
        • Unanimous approval
  5. Approval of Contracts
    • AT&T Renewal of the Central Lines Contract – John Spencer explained this is a renewal and that copies of the contract are on file and there is no change in rates.
      • Motion to approve made by Ted Little
      • Seconded by Ben Ledbetter
      • During discussion Ted Little verified that the contract is on file
      • Unanimous approval
  6. New Business
    • Chuck Ledbetter Reserve Officer Swearing In – Chief Keith McDonald appeared before the board to present a certificate of achievement in criminal investigation and distinguished service award to Chuck Ledbetter prior to his swearing in as a reserve officer for the Charlestown Police Department. Mayor Hall thanked Chuck for his 28 year career and for accepting the role as a reserve officer in his retirement.
    • (in the order of the meeting they returned to the 2018-R-11 remonstrance but those notes are completed above)
    • Mayor Hall added a claim for payment to Saegesser Engineering in the amount of $10,752.50 for re-stabilizing a creek line in the park.
      • Motion to approve payment made by Ted Little
      • Seconded by Ben Ledbetter
      • No Discussion
      • Unanimous approval
    • RH Clarkson Insurance Group – Larry Lynn
      • RH Clarkson Insurance is asking to expand duties of the agency to cover the city’s property and casualty needs as well. This will be accomplished by an agent of record letter. Mr. Lynn spoke on behalf of Bradley Cook who had a conflict and could not attend today.
      • Mr. Lynn noted that RH Clarkson has been in business since 1964 and ranks in the top 10 of multi-line insurance companies in the Louisville metro area. Brad Cook has an extensive resident of experience on property and casualty insurance needs.
      • The request recognized RH Clarkson as the insurer of record immediately and renews a contract as of November 23. The contracts have been approved by the current wholesaler and they are working to get licensed with the agent handling the workers compensation insurance as well.
      • He asked that the board give Donna Coomer the authority to execute the agent of record letters
      • Mayor Hall noted that there is not a change in the coverage, just a continuance of representation
        • motion to approve made by Ted Little
        • Seconded by Ben Ledbetter
        • No Discussion
        • Unanimous approval
  7. Adjournment
    • Motion to adjourn made by Ben Ledbetter
    • Seconded by Ted Little
    • Unanimous approval.

Full audio of meeting available here: 


Author: Treva Hodges

Resident of Charlestown, Indiana. Advocate.

One thought on “Board of Public Works 10/01/2018”

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