City Council Meeting 05/07/2018

The Charlestown city council met for a regularly scheduled meeting on Monday, May 7, 2018 at 6:30 pm. Following is a summary of the meeting with full audio available at the end.

  1. Call to Order/Pledge of Allegiance
  2. Invocation – David Flucke of Otisco Community Church
  3. Determination of a Quorum and Roll Call – In attendance were: Ted Little, Brian Hester, Mike Vaughn, Tina Barnes, John Cox, Donna Coomer, Bob Hall, and Michael Gillenwater
  4. Approval of Agenda – Mayor Hall asked that Cobblestone Hotel be added to the agenda under items of business rather than public comment.
    • Motion to change agenda made by Mike Vaughn
    • Seconded by Brian Hester
    • No Discussion
    • Unanimous Approval of agenda change
    • Motion to approve modified agenda made by Brian Hester
    • seconded by Mike Vaughn
    • No discussion
    • unanimous approval
  5. Approval of prior meeting’s minutes, current claims, and Payroll allowance from 03/25/2018 to 05/05/2018 combined into one motion for approval
    • motion to approve made by John Cox
    • seconded by Ted Little
    • No discussion
    • unanimous approval
  6. Items of business
    • Chris Coyle from Cobblestone Hotel spoke about the hotel’s tax abatement. Michael Gillenwater explained that in 2014 the City Council approved a five year tax abatement that would grant Cobblestone Hotel 100% abatement the first year, 80% the second year, 60% the third year, 40% the fourth year, and 20% the fifth year. In exchange, the hotel promised to provide $200,000 in yearly salaries for staff and to invest $1.8 million toward “improvements.” The hotel has failed to file the required statement of benefits for the previous years and the hotel administration asks that the Council agree to waive the non-compliance issue so that they can receive their tax abatement. Chris Coyle noted that the accounting firm that manages the Hotel’s accounts is stationed in Wisconsin and they neglected to file the proper paperwork. Mayor Hall entertained a motion to waive the noncompliance so that Cobblestone could receive their reduced tax rate rather than pay the full amount.
      • motion to approve waiver made by Brian Hester
      • seconded by Mike Vaughn
      • During discussion, Tina Barnes asked when Cobblestone would have the paperwork completed. Mr. Coyle said that the proper paperwork would be filed along with the waiver from the council if granted. Mr. Little asked if the hotel had was in compliance other than the failure to file paperwork and Mr. Coyle said that it is.
      • No further discussion
      • Unanimous approval
      • Following approval the Mayor asked for a brief report about the hotel. Mr. Coyle noted that the hotel has won numerous awards in recent years including Hotel of the Year in 2016, employee of the year this year, and has been in the top three for property and general manager. He said that the hotel regularly books at 90% and hosts private parties. There has been some conversation about an expansion but they’re waiting to see what happens with development along the I-265 corridor. Sixty percent of the hotel’s revenue comes from corporate relationships in River Ridge. They sold out this year for the Derby at $219 per night.
    • Ordinance No. 2018-OR-02 – Additional Appropriation for K-9 police officer. This K-9 will replace the current officer upon upcoming retirement. Funds will come from the LOIT fund ($17,000).
      • Motion to approve additional appropriate made by John Cox
      • Seconded by Brian Hester
      • During discussion Brian Hester confirmed that this K-9 replaces the current upon retirement
      • Unanimous approval
      • Mayor Hall called for a suspension of the rules so that this ordinance could be brought forward for a second and final reading.
      • motion to suspend made by Brian Hester
      • seconded by John Cox
      • No discussion
      • unanimous approval
      • Motion brought forward for second and final reading
      • motion to accept made by Ted little
      • Seconded by Mike Vaughn
      • No discussion
      • unanimous approval
    • Ordinance No. 2018-OR-09 – Additional appropriation for the purchase of new police vehicles from the LOIT fund ($150,000).
      • Motion to approve additional appropriation made by Ted Little
      • seconded by Mike Vaughn
      • No Discussion
      • Unanimous approval
      • Mayor Hall called for a suspension of the rules so that this ordinance could be brought forward for a second and final reading.
      • motion to suspend made by Brian Hester
      • seconded by Ted Little
      • No discussion
      • unanimous approval
      • Motion brought forward for second and final reading
      • motion to accept made by Ted little
      • Seconded by Brian Hester
      • No discussion
      • unanimous approval
    • Resolution No. 2018-R-4 – establish an additional Economic Development Area for the hospital
      • Motion to approve made by Ted Little
      • seconded by John Cox
      • No discussion
      • Unanimous approval
  7. Approval of Contracts
    • Interlocal Agreement – Clark County – Mayor Hall explained that the County Commissioners have agreed to offer paving services for Charlestown’s Dog Park at a reduced rate ($43 per ton). Total cost of this project estimated at $32,594. Mayor Hall entertained a motion to approve the interlocal agreement
      • motion to approve made by John Cox
      • seconded by Mike Vaughn
      • No discussion
      • unanimous approval
  8. Mayor Hall provided images of the proposed police station and announced that the Wheatley Group has been awarded the contract. They hope to break ground in June of this year.
  9. Adjournment
    • motion made by Ted Little
    • Seconded by John Cox
    • Unanimous approval

Full audio of the meeting can be found here (23:13):

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Author: Treva Hodges

Resident of Charlestown, Indiana. Advocate.

One thought on “City Council Meeting 05/07/2018”

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